Greater Gravenhurst Residents Association

Council Notes                        April 20, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

Council met in closed session at 2pm re 3 items under Personal Matters About an Individual plus a legal matter and property acquisition/disposition.  The property matter was to relist the Doctors' Building on Muskoka Rd. S.  Councillor Terry Pilger declared a pecuniary interest re the property matter.

Deputations

1.      Robbie Irvine spoke on behalf of the Blue Skies Network re the White Pine Parkette. She updated Council re plans for this year.  The Blue Skies are again seeking donations from the public re sponsorship of plants for the “tree”.  They also asked the Town to consider watering the flowers once a week, since staff have been hired for watering and also asked if a garbage bin and bicycle stand could be placed near the parkette.

2.      Brandon McGregor updated Council re BIA activities and explained the budget for this year.  The BIA has partnered with the Chamber of Commerce and this year's Fashion Show was the most successful to date.

3.      Evelyn Matson & Al Denne presented on behalf of the Transportation Committee.  They updated Council on the Committee's activities.  They would like to have a system in place for the summer months, beginning on Wednesday June 30^th.  Costs to establish and run for the summer months would include, operational cots, and initial start up fees which would amount to approximately $22,00 to $24,000.  They were asking for support to apply for funding from “Futures” for $5,000; for permission to pursue a professional transportation report if funded by Government funds and asking for Council's ongoing support.

4.      Public Meeting re:  Building Department Fees Changes – no member of the public spoke.

5.      Brian Ferguson re Ditchburn Bay Boathouses – He was speaking to Council once again re this proposed plan.  He thanked Council for their positive attitude.  He said the Ditchburn Bay Association understands rules have to be followed and requested that the town fund the OP and Zoning amendment applications and the studies required.  They feel this will benefit the entire town – the area will be cleaned up, jobs will be provided and the tax base will increase.  He asked that Council consider the net benefit to the town.

COMMUNITY SERVICES

1.      Gull Lake Rotary Park Snack Bar Lease – The Request for Proposals for the snack bar closed on Apr. 21.  Three packages were picked up but no responses were received.  The RFP was released again with two food service options – one for a full food service and one for a cold service only.  The RFP closes May 28.

2.      Minutes of Centennial Centre/Aquatic Facility Decision Committee meeting Apr 8.

3.      An Open House for the Centennial Centre Expansion & New Aquatic Facility will be held on May 29 from 10am to 1pm at the Legion.  The Architects, Construction Manager and representatives of the YMCA and the Town will be present to answer any questions.  The Mayor has already presented updates to the Rotary Club and the Pine Ridge Homeowners Association.

4.      Fred Schulz presented re Music on the Barge. The first concert is Sun. June 20 with the Muskoka Concert Band and the closing show is Aug. 15 with the Good Brothers. The rainout location this year is the Gravenhurst Opera House.

Public Works

1.      The Public Works Committee supports the Girl Guides & Pathfinders in continuing the Yellow Fish Program.  The Yellow Fish program highlights to the public an awareness of how pollutants might enter the stormwater system and the natural environment through municipal stormwater drains.  Last year the program was implemented on John St. S., Mary St. S. and part of Hotchkiss St.  This year they will be working on Sarah St. N. and S.  Public Works provides traffic cones, work gloves and safety vests.

2.      Proposal re Wanda III Boathouse – At the May 4^th meeting the Muskoka Steamship and Historical Society presented a proposal re the boathouse.  The Muskoka Wharf Board supports the proposal.  Staff have investigated the proposal and some items need further investigation such as land ownership, compliance with municipal by-laws and dialogue with the neghbourhood.  A report will come back to Committee.

3.      Wharf Board minutes of meetings held Mar 9 and Apr. 13.

Development Services

1.      Ditchburn Bay Boathouse – study estimates. Staff have obtained preliminary verbal estimates re environmental and traffic studies - $5000 to $6000 for environmental and $6000 to $8000 for traffic.  Some councillors questioned if previous studies done at the Wharf would suffice.  Nick Popovich explained that these studies would be used as a base.  The impact of the redevelopment of the boathouses would have to be evaluated.  He stated development charges would be applicable as there is no residential component there now.  Mayor Klinck stated this is a unique initiative -he cannot recall having a defined neighbourhood come forward before.  He suggested the proponents meet with the neighbourhood, particularly the Muskoka Bay Properties Owners Association. Mr. Ferguson said they are in the process of putting together a list of boathouse owners in favour of the proposal – he believes it will be 60% to 70%.  They want people to understand the possibilities for the area and will meet with anyone.  Councillor Terry Pilger thinks the idea is worth keeping alive.

Economic Development

1.      Amy Taylor presented a report on behalf of the Transportation Committee.  She reiterated the Committee's points that they were asking the Economic Development Committee to support and answered Committee's questions.  A route of 23 stops is proposed. The route will connect the Wharf, South End Plaza and Uptown.  Stops at the Centennial Centre, new Municipal Office and key businesses have also been included.  The route takes 1 hour to complete.  The fee suggested is $2 for adults and children under 12 free.  The Committee recognizes that the service at this time would only be for July and August.  The Committee is going to try to fundraise to cover costs of this service this year.  Committee passed a resolution supporting:  1.)  The submission of a funding application to Muskoka Futures, for $5,00 in seed funding for a summer service.  2)  Permission to pursue a professional transportation study, only if funded 100% by provincial or federal funds.  3) Permission to continue working on a possible transit solution, including soliciting funds, obtaining quotations and promoting the possible operation times and routes and that once all funds ($24,700) to run a summer service have been obtained to draft a contract with Hammond Transportion to provide summer service. 4)  The contract would be returned to the Economic Development Committee for consideration.

The Transportion Committee has discussed purchasing a vehicle. It was agreed that having a service provider is the best option for the Town to start with.  They are looking at a 14 -16 passenger leased vehicle with decals of the Segwun on the sides. Purchasing a trolley is still a possibility in the future but it will take time to go through the funding applications.

Corporate Services.

1.      Amendment to the Burning Control By-law 2005-208 as amended – Commititee passed a resolution which will regulate bonfires.

2.      Committee passed a resolution approving a request from the Severn Bridge Agricultural Society for $4,400 to assist in construction and improvements to the Fairgrounds.  The funds will be allocated from the Rural Facility Assistance Reserve. Additional funding will be allocated to the Reserve in the 2011 Budget.

3.      A resolution was passed approving the 2010 levy requisition in the amount of $35000 for the Business Improvement Area. 

4.      Fees and Services By-law – At the Council meeting a by-law was passed adopting the new fees. 

5.      A resolution was passed adopting revised terms of reference for the Gravenhurst Accessibility Advisory Committee.

6.      2010 Final Levy By-law – At the Council meeting a by-law was passed adopting the annual lower tier levy; tax rates for upper and lower tiers and to provide for penalty and interest in default of payments. Treasury staff are currently preparing final tax bills. The due date will be Aug. 31/10. The 2010 levy for Gravenhurst is $7,969,677.

7.      Transition to New Financial System & Quarterly Financial Reports – The Town is moving to a new Financial System (Vadim).  The is a joint venture through the Muskoka computer Centre at the District of Muskoka and includes the District, Bracebridge, Lake of Bays Township and Muskoka Lakes Township. 

Councillor Mark Clairmont announced that the Municipal Heritage Committee was successful in its application for funds for improvements to the Barge.

Council Meeting

This is where the excitement began.  When the resolution to approve the May 4^th, 2010 Committee of the Whole minutes came forward, Councillor Terry Pilger asked that Recommendation “C” be removed and reconsidered.  This recommendation dealt with awarding the entire existing Municipal Office space to the Fire Department.  Councillor Lou Guerriero felt there was a procedural issue with pulling and reconsideration of a motion that was passed with a recorded vote.  He said it didn't make sense to reconsider.  The CAO and Clerk conferred and determined that a 2/3 vote was needed to dispense with Notice of Motion.  This was achieved.  Terry Pilger had to give his reasons for wanting to remove the recommendation – he felt that it had been rushed.  He acknowledged that the Fire Department deserves excellent training facilities.  He wanted to defer until there was a more in depth report and felt the public needs to see the layout of how the Fire Department plans to use the space.  He said there  is no panic – take time to look at the proposal and move forward with a proper plan.  Lou Guerriero said there is no final plan.  An empty building gives the Fire Department the ability to plan. Any requests for capital expenditures would have to come before Council anyway.  It was also said that the building was built for the Fire Department.  Councillor Mark Clairmont is convinced the Fire Department has a case for the whole building and he is satisfied he has enough information to make the decision.  He is convinced there will be no major costs.  Councillor Sandy Cairns was unable to attend the May 4 meeting but supports the Fire Department and think their current conditions are a disgrace.  Bob Colhoun stated that yes, they need the space but do they need all of the space?  Councillor Paisley Donaldson said this is embarrassing – they made the decision.  She was upset that members of the public write letters and put them in the newspaper.  Councillor Tracey Wilson supported deferring and looking at the situation more closely. In a recorded vote the motion to defer was defeated with only Councillors Terry Pilger and Tracy Wilson supporting it.  COMMENT – This certainly sparked lively debate amongst the Councillors.  Some of the councillors just don't seem to get it.  There is great support and respect for the volunteers of the Fire Department.  Yes they need and deserve more space.  However, no written report or proposed layout were brought to the May 4 meeting.  Once again, there appears to be a lack of planning.  Surely there has been dialogue in recent months regarding the needs of the Fire Department.  How can it be that the Chamber of Commerce was asked to bring forward a proposal for renting part of the current municipal office space and then “suddenly” after councillors toured the Fire Hall it is determined that the Fire Department requires the whole space?  The Mayor stated there is a conceptual plan of how the building will be utilized and  that any member of the public can ask to see it.  If you are interested in viewing this preliminary plan contact the Mayor or a member of Council.  It has been stated that the building was built for the Fire Department and that Council is returning the building to the Fire Department.  The writer believes that the two story addition was built for the municipal offices. 

Greater Gravenhurst Residents Association

Council Notes                        April 20, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

Council met in closed session at 2pm re property acquisition/disposition.  No resolutions but a staff report will come forward in another month.

Mayor Klinck donned a hockey jersey from the Deseronto Storm.  Mayor Klinck and the Mayor of Deseronto had a friendly wager during the recent Muskoka Shield hockey playoffs.  The Mayor of the unsuccessful team had to wear a hockey jersey from the winning team for an entire Council meeting, as well as make a donation to a charity of his choice.  Mayor Klinck announced he would be delivering a cheque to the Gravenhurst Salvation Army in the name of the Deseronto Storm team.

This was a very long meeting – approximately 6 hours long.

Deputations:

1.       Derrick Hammond from the District of Muskoka re Technical Study Review Process.  The District is looking to reevaluate their approach to peer review of technical studies to address natural hazard, environmental and engineering issues.  Most engineering studies are reviewed by Muskoka's Engineering & Public Works staff. However, when “in house” expertise is unavailable the Muskoka Official Plan enables Muskoka to peer review the report at the applicant's expense.  Currently, staff distributes requests for quotation for each technical report and different firms are retained.  The exception to this is Water Quality assessments – one firm has been retained by the District with a standardized checklist.  Staff are proposing this same approach to other peer reviews.  There would be a sole provider with a term of 5 years with a yearly review. There would be no cost to the Town.  He was looking to see if the Town was interested.  Nick Popovich had no concerns and feels it would streamline the process followed now.  Mayor Klinck, Development Services chair, Paisley Donaldson, and Nick Popovich are to dialogue and a report will be brought forward.

2.       Mr. John Ross spoke regarding the proposed site plan agreement for Mr. Ernest Wuebbolt (Muskoka Lake).  Mr. Wuebbolt applied for a minor variance for a proposed boathouse.  The minor variance was approved subject to the applicant entering into a Site Plan Agreement with the town.  The Committee of Adjustment specified that the removal of the boat port be done in accordance with best practices.  Mr. Ross is the lawyer for the adjoining neighbour who commissioned a Site Evaluation Report.  He stressed that every item in the site plan agreement is essential.  This will be dealt with further under the Development Services Committee.

3.       Mr. Brian Ferguson made an interesting deputation on behalf of the Ditchburn Bay Boathouse Owners Association.  He presented a concept of renovation of the boathouses.  Currently there are 57 boathouses in the Bay with 40 owners.  The proposed concept calls for boathouses on the bottom, living quarters on top of the boathouses and a sun deck.  The 40 owners are in general agreement on where they are going.  The proposal would require an Official Plan amendment as well as zoning changes.  They are asking that a special zone be created to recognize this special area.  This approach is unique and would need a design and system to make it work.  They do not want to force anyone to participate until they are ready and therefore it would be a long term project.  All would be on sewers and town water.  The density will not change.  They would like to get the necessary approvals and design one unit.  Units would fill in as owners decide to participate.  Mr. Ferguson  described the benefits to the town and the Wharf area.  They want the co-operation of the town to cut red tape and are asking that the town take out all roadblocks and unnecessary costs.  They consider this a renovation, not new construction, and so therefore there should be no development charges.  Many councillors showed support for the project but did recognize that there are challenges and a process that must be followed.  Nick Popovich advised that the OP and zoning amendments (Town & District) would take approximately 4 to 6 months. A formal application is necessary to proceed but if Council desires the staff report could be done before.

4.       Jodi Holder spoke on behalf of the Chamber of Commerce.   They are investigating  a new location for the Chamber office and would like to be in the centre of Town.  They are expanding to also provide health cards.  She described challenges for the downtown area with the move of the Town Offices, as well as the loss of Giant Tiger, the Liquor Store, amd  the IGA store.  The Chamber projects they will serve over 20,000 customers in 1 year.  They are proposing a lease agreement with the Town for a portion of the main floor of the current municipal building.  They would have to structure timelines with Service Ontario and require their approval for any new location.  This takes approximately 6 to 8 weeks.  Mayor Klinck stated that the Town's major consideration is the Fire Department's needs.  CAO, Cindy Maher estimates the municipal office move for the end of June. Councillor Paisley Donaldson questioned accessibility issues – the main doors would be an issue.  When asked if there would be renovations required, Ms. Holder said yes but nothing structural.  The Chamber was asking if there is an appetite at Council and within the community for the possible lease of the proposed space.  Councillor Clairmont wondered if the Chamber had explored other initiatives such as the Community Policing Office, the Carnegie Centre or the former IDA Drug Store location.  Ms. Holder stated that the Chamber is trying to solve a couple of issues – their own space and also help the BIA. She asked if there is a process for the Chamber to get an indication if leasing at the current Town offices is a possibility.  Mayor Klinck advised that the Town will be coming to terms with the Fire Department needs and will know by the first Council meeting in May.

5.       Lisa & Dave Yeates (Sparrow Lake).  The Yeates' want to purchase a portion of town owned park land which is adjacent to their cottage in order to build a garage.  Their request came before the Development Services Committee at the Jan. 19 meeting and was deferred at that time.  This request was dealt with at the Development Services Committee (see notes below).

6.       John Duck spoke re the new comprehensive by-law and its implementation.  His concern is septic systems and setbacks.  The issue came up when an application was submitted for an upgrade to an existing septic system.  His concern was with the proposed sliding scale re enlargement and extension of non-complying residences in the residential waterfront zones.  Although this has been removed from the new zoning by-law he feels it will come up again. If there is a return to the sliding scale Mr. Duck urges that both structures above the ground and septics are looked at.

COMMUNITY SERVICES

1.       1.  Gravenhurst Centennial Centre & Aquatic Facility Healthy Food Choices – Judy Vanderveer, Town of Gravenhurst Recreation Program Coordinator and Brenda Marshall and Mary Ellen Dean of the Simcoe Muskoka District Health Unit made a presentation regarding the Eat Smart Recreation Centre Program. This program recognizes and promotes nutrition, food safety and supports a smoke-free environment. Staff are proposing that our new recreation/aquatic centre apply to be an Eat Smart Recreation Centre. The Community Services Department would apply to the local Health Unit to become an Eat Smart Centre.  The Health Unit will assist the Community Services Department via a registered dietitian who will work with staff to create menu choices, create visual displays, promote  “Eat Smart” items on the menu and provide credible nutrition information.  Committee passed a resolution directing staff to develop an Eat Smart Recreation Policy and to become an Eat Smart Centre.

2.       Take heart Muskoka and New Healthy Communities Ontario Approach – Judy Vanderveer provided an update on the Take Heart Partnership of Muskoka and their accomplishments since 1998.  We will now be taking part in the new Healthy Communities Ontario approach.  Take Heart Muskoka received a letter from the Medical Officer of Health for the SMDHU confirming funding for the Ontario Heart Health Program.

3.       Minutes of Decision Committee meeting March 25. 

PUBLIC WORKS

1.       Addition Licensed Docking at Muskoka Wharf –The Muskoka Wharf Board is recommending that an additional 6 dock slips be built.  Five applicants have  submitted completed license agreements and deposits to secure possible docking space for the 2010 boating season.  The Muskoka Wharf Board has adequate funds to construct the new docks.  The cost of the docks is $37,690 plus GST.  Committee passed the resolution endorsing the recommendation.  Councillor Sandy Cairns was the only councillor not in agreement.

DEVELOPMENT SERVICES

1.       Wuebbolt Site Plan Agreement – Mr. Wuebbolt requested that he be allowed to speak and Committee granted permission.  As noted under deputations, a boat port was to removed and a site plan agreement entered into.  Mr. Wuebbolt does not oppose the removal of the boat port but does question requirements of the site plan agreement to restore the shoreline. The Committee of Adjustment did not mention restoring the area. A building permit was issued in October/09 and construction commenced.   The boat port was existing when he purchased the property in 2003. The property has 725 foot of frontage on Lake Muskoka.  The small sand beach next to the boat port was not maintained by the previous owner.  The Wuebbolts want shallow and deep water areas for swimming and also more parking area. In the spring of 2003 the Wuebbolts contracted Coon Brothers to clear the area.  Mr. Wuebbolt claims he developed the area legally (this was confirmed by Nick Popovich) and wonders why they are being asked to remove it now.  He asked that points under #4 in the site plan agreement be removed – these deal with rehabilitating the area.  Councillor Sandy Cairns expressed concerns with that much gravel so close to the water.  Mayor Klinck asked if Mr. Wuebbolt would be happy with the conditions of the site plan agreement to remove the boat port and the gravel next to there.   Councillor Bob Colhoun felt the Committee of Adjustment was looking to have remedial work done in the boat port area only and was surprised when reading the report that the neighbour would have Michalski, Nielson make comment for her.  Councillor Lou Guerriero felt that a site visit should be undertaken.  He feels it needs to be done right with professional advice.  A site visit is planned for April 27 re other work and committee decided to defer this until after that visit.

2.       Proposed Purchase of Town Lands – Yeates  - See deputation above. Staff recommended that the lands be retained by the Town as they provide public access to Sparrow Lake.  These lands were dedicated to the Town as parkland through a subdivision agreement dated March 7, 1968.  The purpose of this lands was to provide water access to the subdivision's interior lot owners. A licence of occupation was granted in 2006 to construct a dock on the property and expires in 2017.  The Yeates want to purchase a portion of the lands to construct a double car garage and feel that it would not interfere with public access or the licence of occupation.  A request by a previous landowner to purchase the property was refused.  Committee passed, in a recorded vote, a resolution that the lands be retained by the Town. The only Councillor to vote no was Mark Clairmont. 

3.       Comprehensive Review – Gravenhurst Zoning By-law – Wianko House Property (Sparrow Lake) – The recommendation of the planning team remains that this property be zoned Commercial Waterfront.  This was deferred at the April 6 meeting so that staff could meet with the new owners to understand the intended scale of development and the commercial operation envisioned.  On April 8 members of the planning team and several Council representatives met with the agents of the new owners.  They prefer the current zoning. The neighbours have concerns that it does not conform with the Official Plan.  Nick Popovich is comfortable that keeping the zoning “as is” conforms with the OP.  Staff did indicate that the owners would be required into a Site Plan Agreement with the Town and noted that it would be important to buffer abutting landowners from any proposed development. 

4.       Application to Close Original Shore Road Allowance and to Close Unopened Road Allowance – Page (Kashe Lake).  This is regarding the application which included the donation of the severed lot, a “Natural Heritage Area”, (a cranberry marsh)  to the Muskoka Heritage Heritage Trust. Mr. Page wishes to acquire ownership of a portion of the Unopened Road Allowance and Original Shore Road Allowance in order to increase the minimum lot frontage of the proposed retained lot. Committee, in a recorded vote, passed a resolution declaring the property surplus and waiving the $559.60 Original Shore Road Closing application fee.  Terry Pilger was the only Councillor to vote no.

ECONOMIC DEVELOPMENT

1.       Provision of Visitor Information Services – Community Development Officer, Peter Rigby, brought forward a report at the April 6 meeting  Committee passed a resolution at that time directing staff to look at contracting out the provision of Visitor Information Services for 2010. There is currently $28000 in the budget.  Mr. Rigby brought forward another report.  In this report he presented 3 options:

1.  Accept the proposal of the Chamber of Commerce – The Chamber would maintain a visitor information centre on behalf of the municipality on fee for service basis.  The Centre would be maintained in the current Chamber office location.  The Chamber would ensure that all staff was appropriately trained.  Hours would mirror the License office: Mon – Fri 8:30am to 5:30pm and Saturday 9am – 12pm.  Cost May – December $34,000.

2.  Publish a request for proposal .  Time constraints would make this option difficult.

3.  Town Delivered – Under supervision of the staff of the Economic Development Dept. and with assistance of the Opera House Staff, deliver visitor information at the Opera House.  The Visitor Information would be staffed by 2.5 students for a 12 week period ending Labour Day weekend. Cost of student wages (without any subsidies) at $12.00 per hour would be $14,400 plus required benefits that could total up to an additional $2,200.  This could be reduced with wages of $11 per hour.  An additional consideration could be the use of a part-time student from Labour Day through Thanksgiving weekend or to the end of the year. 

Mr. Rigby recommended Option 3 – Town delivered for the following reasons:

 1.  Town Policy that the purchase of any service or goods over $25,000 requires that a request for proposal be issued.

 2.  Time if of the essence and staff contends that insufficient time exists to undertake the RFP process and to ensure that all requirements for the delivery of the service are properly documented.

 3.  Time is of the essence and there is a need to start as soon as possible.

 4.  As this is an initial step in the development of proper visitor information services for final implementation in 2011, the operation of the services by staff will provide staff with needed information for the development of the 2011 RFP and of any relevant policies and procedures.

 5.  There is a need to identify the optimum location from which to deliver services.

Committee was generally supportive staff's recommendation.  Mayor Klinck and Councillor Donaldson wanted to wait until the May 4 meeting when the Chamber will know if the Town is interested in leasing space to them.  In a recorded vote, committee passed a resolution directing staff to implement Town delivery of Visitor Information Services.  Councillor Donaldson and Mayor Klinck voted no. 

2.       Economic Development Activity Report

3.       Minutes of the Economic Development Strategy Committee meeting – March 10.

CORPORATE SERVICES

1.       Asset Disposal re Municipal Office Renovation –   According to the CAO's report many articles such as doors and frames, lights, fixtures, HVAC equipment are to be saved and reused via the architect's design for the new office.  However, there will be many reusable articles that cannot be used in the renovation.  Some articles can be re-allocated to other departments but others will require disposal.  Two twenty foot storage containers are on site and are nearly full of reusable office furniture, tables and chairs, etc) with other goods being stored in rooms that will soon be under construction.  Committee passed a resolution authorizing the CAO to declare the building materials and other articles surplus and to donate those not readily sold and not being used by other municipal departments to the Habitat for Humanity Restore and that the public be informed that these items are available for sale at the Restore.  The Restore will provide pickup.

2.       Mayor's Annual Golf Tournament – Last year (the first year for the tournament) there were 140 participants and $30,000 was raised.  The recipient of these funds was the education programs at the Muskoka Boat and Heritage Centre.  This year the Gravenhurst Curling Club will be helping and will be the benefactor of funds raised.  The tournament will be held in the third week of August. 

COUNCIL MEETING

Reports from Municipal Officers – Comprehensive Zoning By-law Review – Greg Corbett of Planscape summarized the public consultation process and revision to the zoning by-law since the second public meeting.  Included in the revisions was the removal of the sliding scale re enlargement and extension of non-complying residences in the Residential Waterfront Zones.  At the April 6 council meeting the Planning Team was directed to delete the proposed sliding scale and return the provision to that which existed under By-law No. 94-54 which would not limit expansions provided that there was no increase in the existing encroachment.  Since then the President of the Kashe Lake Ratepayers Association submitted a request that the sliding scale be maintained and at a minimum be applicable to Kashe Lake properties.  This was included in the Zoning By-law for Kashe Lake. Councillor Terry Pilger asked about the Kashe Lake Plan, which was put into the Official Plan and if they had asked for the sliding scale at the time.  Councillor Lou Guerriero wondered if Council was comfortable with putting in the sliding scale for Kashe Lake with just one letter received.  Council passed a resolution to delete the Section re the sliding scale for Kashe Lake.  Councillor Paisley Donaldson had had a request for a specific property on Kashe Lake for a special provision on their property reducing the 30m setback to 24m.  She could not get a seconder for her motion.

Council passed two by-laws – to Deem Part of a Registered Plan not to be Registered (Levere/Cousineau)-Sparrow Lake.  This allows them to merge their lot with the portion of unopened road allowance that they purchased.

With a recorded vote, which was unanimous, Council also passed the by-law to enact a Comprehensive Zoning By-law for the Town of Gravenhurst and to Repeal By-law No. 94-54 and Amendments thereto. 

Council also passed a resolution recognizing the names of the volunteers that plan to work on the parkette on the Berlet Property.

Greater Gravenhurst Residents Association

Council Notes          April 6, 2010       Without Prejudice

 Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

    Mayor Klinck was absent.  Council met in closed session re proposed or pending acquisition or disposition of land and personal matters about an indentifileable  individual. No resolutions came out of the closed session.

Deputations:

1. Veridian presented a cheque for $3000 to Michelle Van Kooten of KP Manson School. The school plans to use the money to purchase snow tubes.
2. Carey Anne Oke-Cook of the Muskoka Landowners Association spoke on different topics.  They are working with other ratepayers associations and lake associations and are asking that the District Chair be an elected position.  She also spoke about wanting the public to be able to speak to issues as they are discussed.  She also spoke re the new comprehensive zoning by-law and the official plan.  She asked that rural & remote landowners be exempt from designations or policies unless they request to be covered by these. 
3. Catherine King, Friends of Southwood Church, spoke re a proposal for a Renovations Plan of the Church.  They would like to restore and preserve and maintain the church. They plan to seek heritage status for the church and also will seek charity status for their group.  They have taken pledges for restoring the church, have met with a contractor and also with the Town building dept. and Tom McNeice who is in charge of town cemeteries.  They want the Town to maintain ownership and the committee would be responsible for all costs for renovations.  Bob Colhoun suggested turning this over to the Municipal Heritage Committee.  Hank Smith, Chair of the Heritage Committee, said they will work with the Friends but need the help of the Town.

Community Services

1. Debbie Broderick presented a Communities in Bloom Activity Report.  Upcoming activities are a Volunteer & Sponsorship Drive – Committee members will be approaching the public in a “door to door” campaign; CIB Annual General Meeting & Open House – Thursday, April 15 at 7pm at the Gravenhurst Opera House; Operation Clean Sweep on Tuesday, April 20 at 10am at the Town Offices; Free Compost on Earth Day on Thursday April 22 from 10am to 2pm or while quantities last at 200 Nelson St.; Tree Donation Program to replace trees lost in Gull Lake Rotary Park during the tornado – planting to start the week of April 12; Arbour Week – Saturday May 1 at 9am at Gull Lake Rotary Park – Davey Tree will be conducting a seminar and planting session with the Beavers and Boys Scouts; CIB volunteers will be planting public gardens on Saturday, June 5 – volunteers are needed.  Judges will be in Gravenhurst Aug 5 to 7 to judge for the National Communities in Bloom Competition.
2. Centennial Centre Expansion & Aquatic Centre Update – Deborah Broderick showed sketches of the project – these will be on display at the Town offices. They hope to have an open house for the public in April.  Construction schedule is on target and a preliminary budget will be prepared and it is expected it will be provided to Committee in April.  The Winewood entrance is now closed.
3. CIB Committee minutes for meetings March 4 and 11.
4. Decision Committee minutes for meetings Feb. 25, Mar. 11 and 19.

Public Works

1. Dave Saunders provided an update on the G8 Uptown Beautification Project.  The old decorative streetlight poles and fixtures have been removed from the project area and Tait Electric is preparing the locations where the new streetlight poles will be placed.  Work will continue over the next few weeks to complete the installation and energizing.
2. Muskoka Wharf Board Meeting minutes – Feb. 12.

Development Services

1. Bob List, representing neighbours of the Wiancko House property on Sparrow Lake, spoke.re the  comprehensive by-law.   They have concerns with the proposed Commercial Waterfront Zone and want the property zoned Residential Waterfront in part and Rural in part.  Their main concern relates to the density of residential and commercial development permitted as well as conformity with the Official Plan.
2. Environmental Advisory Committee – 2009 Accomplishments.  A report was given outlining the EAC's accomplishments and also their goals and objectives for 2010 and beyond.
3. Minutes of Gravenhurst Environmental Advisory Committee meeting Feb. 23.
4. Designation of the Wheelhouses of the RMS Cherokee and The Islander – A resolution was read authorizing the Municipal Heritage Committee and staff to publish a Notice of Intention to Designate the Wheelhouses.  On May 21, 1991 Council passed a by-law which designated both of the Wheelhouses under the Heritage Act.  On September 7, 2004 Council repealed the by-law in order to remove and relocate the structures once development of the Wharf was complete.  The municipality does not want to be involved in the maintenance of the wheelhouses.  The Muskoka Boat and Heritage Centre has been maintaining them – painting, etc.  The resolution was passed.
5. Draft Site Plan Control By-law – The Development Services Department has been working with Planscape Limited to develop a new Site plan Control by-law.  Staff feels that this by-law, coupled with the new Comprehensive by-law will ensure that the Town's main planning tools are modern and effective. Staff want to have this by-law formally approved when the zoning by-law is approved.  The current process will be followed – large site plans will still be approved by council.  The proposed by-law is available on the Town's website for viewing – Agendas & minutes – April 6.
6. Remaining Issues Gravenhurst Zoning By-law – Staff were seeking clear direction on a three remaining issues: Muskoka Beach Residential Zone – current zoning is Residential Community and reflects the previous OP when Muskoka Beach was formally considered a separate and distinct community from the Gravenhurst Urban Centre.  The third draft of the zoning by-law would maintain a different zoning (R-3) for this area, with slight reductions to the existing regulations proposed  in order to address the small lot size existing in Muskoka Beach.  The reduced requirements are:  Minimum Front Yard 10.0metres from the existing 12.0metres; minimum side yard abutting a street 10.0metres from 12.0metres; minimum side yard remains at 3.0metres; minimum rear yard 7.5 metres from 12.0metres; maximum lot coverage 30.0 percent from 20.0 percent.   One request was received from the public to further reduce the requirements, one to increase the requirements and one was received stating satisfaction with the proposed requirements.  After much discussion a resolution that the staff report be amended was lost and a resolution accepting the recommendations of the planning team was carried.

Expansion or Reconstruction of Non-complying residences in the Residential Waterfront Zones – The existing by-law permits new dwelling to be reconstructed and/or expanded beyond existing footprints provided that setbacks are respected or maintained and lot coverage is not exceeded.  The draft by-law proposes to introduce a sliding scale that would link the permitted amount of expansion to the existing setback from the shoreline.  The sliding scale would allow the as-of-right expansion only if the dwelling is located greater than 10.0 metres from the shoreline.  The recommendation of the planning teams was to keep the proposed sliding scale.  Council chose to keep the status quo as stated in the current existing by-law.

Wianko House Property – the existing by-law zones the property Commercial Waterfront subject to special provisions that limit the number of units to 25 single detached dwellings and 35 accommodation units in a tourist establishment as well as adds Commercial Recreation as an addition permitted use. The draft by-law would retain the same zoning for the property.  Neighbouring landowners have requested that the property be zoned Residential Waterfront in part and Rural in part. Mayor Klinck was to meet with the new owner of the property to find out what he has to say. Councillor Cairns said Council had received a letter from the new owners of the property and Committee needs time to get more information and to give the new owner the chance to let Committee know what he is proposing for the property. Again after a great deal of discussion, committee passed a resolution directing staff to talk to the new owner. 

7. Correspondence from Skelton Brumwell & Associates Inc. re Zoning By-law – A letter was received on behalf on McClellans Sand and Gravel requesting two revisions to the draft zoning by-law to match the existing contractor's use and the extend of the Pit and Quarry on Mr. McLellan's property.  This was settled to Mr. McClellan's satisfaction.

Economic Development

1. Analysis and Report on Visitor Centre – The Economic Development Strategy Committee  passed a resolution at their March 16 meeting recommending that Visitor Information Services become a priority under tourism development.  There is currently $28,000 budgeted for the provision of visitor information services at the Train Station.  This was for an unmanned  computerized kiosk.  Community Economic Development Officer, Peter Rigby, feels this money would be better spent on a live operation.  He suggests that it should be in the Centre Town area – the Train Station, the existing Town Hall, the Opera House, Carnegie Hall. Doctors' building.  The Town could do this themselves or contract it out – one suggestion is the Chamber of Commerce. Committee passed a resolution directing staff to look at contracting out the provision of Visitor Information Services for 2010.  There was a lot of discussion among Committee members as to the timing of this and having something in place this year, whether grants could be obtained for students,  the cost to provide this and adding to the existing budget, where it should be located.  Councillor Lou Guerriero pointed out that committee could pass the resolution but do not necessarily have to implement it once the staff report is received.
2. Committee passed a resolution designating the 2010 In Water Boat and Cottage Show and Muskoka Ribfest as a “Significant Event”.  This assists the organizers in the application process for a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario.
3. Committee passed a resolution designating the Antique and Classic Boat Show as a “Community Festival” for the purpose of the Special Occasion Permit application process.  This year Caneast Shows will assist with this show and it will be expanded into a two day event.  Caneast will be looking to Diane and Ron Fulton (the previous event coordinators) for direction.  Councillor Paisley Donaldson raised concerns about whether parking attendants will be needed.  Community groups have, in the past, raised significant fundraising dollars working as the parking attendants.  Amy Taylor stated that she will  recommended that Caneast maintain the parking positions. 

Corporate Services.

1. Brad Rundle, Manger of Arts & Culture highlighted an exciting event to be held at the Opera House this summer – The Gravenhurst Opera House Star Quest series.  This is a talent search series for singer/songwriters.  Auditions will be held on Saturday Mary 29 from 10am until 4pm.  Registration forms are available at the Opera House box office or online at www.gravenhurstoperahouse.com.  Shows are scheduled for June 12, June 26, July 8, July 22, August 6 and August 21.  There will be 10 participants in each of the first five shows and the winners will compete in the final show.  Brad is working on securing prizes.  Celebrity judges will include Canadian Idol winners, country star Jason McCoy, a top representative the The Agency Group and Much Music personality Colin Lew of “DisBand”.  There will be two categories – 6 to 12 and 13 and over.
2. Clarification – Burning Control By-law 2005-208as Amended – Jim Wouters was seeking Committee's input.  During the Mar 16 meeting there was some discussion whether a bonfire, as defined, must follow the burning regulations as set out in the by-law.  Committee directed Mr. Wouters to add the points as suggested.
3. Civil Marriage Solemnization – Committee passed a resolution expanding the program of providing civil marriage ceremonies to include facilities int eh Town of Gravenhurst other than those owned by the municipality in accordance with established municipal procedures and the the expanded services be implemented for June 2010. Staff suggested that the basic civil marriage ceremony, which would included the mandatory pre-ceremony meeting that lasts no longer than ½ hour and the ceremony that would last approximately 1/3 would remain at the current fee of $264 plus taxes.  Should the applicants request that the Wedding Commissioner attend additional meetings and/or a rehearsal ceremony, an addition fee of $50 plus taxes would apply.
4. Construction Management Contract – The Dalton Company Ltd.  This has been signed by the Dalton Company and now needs to be signed by the Town.  A by-law was passed at the Council meeting authorizing the Mayor and Clerk to execute the professional services agreement and construction contract with The Dalton Company Ltd. for the Gravenhurst Centennial Centre Renovation, Expansion and Aquatic Centre.
5. Minutes of Gravenhurst Library Board Feb. 10

Council Meeting

As well as the above noted by-law, council passed a by-law to deem part of a Registered Plan not to be Registered (Stephen and Mary Lyon). - Kashe Lake – Three lots will be merged, thereby creating one parcel of land.  The Deeming by-law is requested by the owners in order to obtain a building permit.

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Council Notes                      March 2, 2010       Without Prejudice

 Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.  

Community Services

1. Minutes of Decision Committee Meetings Feb. 4 and 11.  Regular meetings are being held and things are progressing on schedule re the Centennial Centre Expansion and Aquatic Centre.

Public Works

1. Proposed Lease – Muskoka Wharf – Wolff's Den Cafe – they will be next to the Century 21 Real Estate Office.  The lease will apply to lands located between the existing building and the boardwalk as well as a 30.1 square metre rectangle located immediately west of the building.  The north section will be used a a licensed patio and public seating area and will extend from the building wall to the boardwalk.  The west section will occupied by a set of stairs to the second level and a possible generator. The fee is $1.00 for the first year of the lease and subsequently $1.00 per square foot, or $1,366 plus the annual December Consumer Price Index.  The length of the lease is 10 years.   A by-law was passed at the council meeting authorizing the Mayor and Clerk to Execute the Lease Agreement.

Development Services

1. Minutes of Gravenhurst Environmental Advisory Committee meeting Jan. 26.

Economic Development

1. Noise Exemption for Gravenhurst Winter Carnival – A resolution was passed at the Council meeting granting a noise exemption.
2. Ministry of Transportation – Highway 11 Study – This was brought back from the February 16 committee meeting.  Staff attended the Feb. 16 public information session.  Design considerations include:  closure of at grade intersections and entrances; widening highway with either barrier or grassed median; increase number of lanes; improvements to existing interchanges; new interchanges and service road connections; realignment of sections of highway 11; and service road alternatives (in front or behind existing properties).  One additional alternative is a full by-pass of Gravenhurst.  The Economic Development Officer states in his report that the contemplation of these proposed changes is already having an affect on the Highway 11 corridor businesses. Staff feel that Council passing a motion to be sent to the Ministry of Transportation stating that the proposed changes are not acceptable is not enough.  The Economic Development Officer feels that the Town needs to present the MTO with information why the proposed changes are not acceptable and what the possible ramifications could be to the Town.  He feels this needs to go, not only to the MTO, but also to ministries such as Economic Development, Tourism and even the Premier's office.  He recommended that a small team be assembled to determine the proper course of action, information requirement and to commence the development of the response.  Representation should consist of a member of Council, Community Economic Development Officer, Town Planner, representation from the BIA, Chamber of Commerce, District of Muskoka and Tourism Muskoka.  A resolution was passed at the Council meeting endorsing the report and directing staff to proceed.

Corporate Services

1. Replacement of Front Line Fire Truck Capital Budget Report – Deputy Fire Chief, David Eidsness brought forward a report as requested at the Feb. 16 meeting.  The report explained the reasons for the proposed replacement fire pumper at the Kilworthy Rd. fire station.  It is fire department policy to replace trucks every 15 years.  If the truck being replaced is still in good condition they use it as a reserve truck for 5 years.  This truck is too far gone.  Components will be taken off the existing truck to be used on the new truck.  Committee was satisfied that a new truck is required, rather than refurbishing the old one. 
2.  Proposed Fees -Use of Municipal Lots for Other Than Parking Purposes – This was brought forward by Chief Municipal Law Officer, Jim Wouters.  During budget preparations it occurred to him that, during events at the Wharf, rental fees have not been paid to the town for use of parking lots.  During these events the lots are used as stalls for vendors or for other purposes other than parking.  Currently, users pay a fee for use of land but not for the use of a municipal parking lot.  Mr. Wouters feels a rental fee should be established per day per parking space when used for other than parking.  He suggested the fees collected could be:  1)  placed in a reserve fund for securing lands for new municipal parking lots, and/or 2) set aside in the payment of the annual debenture, and/or 3) allocated to the By-law Department (to a maximum of 20% of the fees collected) to offset the administrative and staffing cost for the function.  A minimum of $5.00 per day per parking space in lots 11 & 17 at the Muskoka Wharf could generate $1,260/day (252 spaces x $5.00).  Municipal lots at The Wharf were constructed at $2,731 per space and the currently the annual payment for the Muskoka Wharf parking lot debenture is $47,227..97 per year.  Mr. Wouters was seeking comment and direction from Council. If they proceed it must be put out for public comment.  Sandy Cairns wanted to know if users had been contacted –  not yet. Lou Guerriero felt The Economic Development Committee should be involved as well as going through the public process.  Paisley Donaldson wondered if it  will deter events coming to town.  Bob Colhoun felt it should have gone through the Wharf Board first. He has a problem with the idea.  Mayor Klinck felt the report is appropriate but agrees the Wharf Board should have input as well as the Economic Development Dept. and that there should be dialogue with event organizers.  Mark Clairmont thinks it is a good opportunity to generate revenue at the Wharf. 
3. New Logo for the Town of Gravenhurst – the new log was adopted by Council in March, 2009.  It was decided to officially launch the new logo at the same time as the move to the new Municipal Offices.  There are items that need to be ordered now in order to be ready to be used at a later date but the date may come prior to the official launch.  Examples are the sign for the Centennial Centre Expansion and Aquatic Facility, paper products and possible banners.  Therefore the new logo will be utilized only on a limited basis until its official launch. 
4. Resolution – Town of Huntsville.  A resolution was passed at the Council meeting supporting the resolution of the Town of Huntsville to petition the Premier of Ontario to take the necessary steps in a  timely manner to provide additional funding to the Muskoka Algonquin Healthcare to ensure continuation of services as described in the Deficit Reduction Plan.
5. 2010 Municipal Election – Voting Method  - A by-law was passed at Council authorizing the use of the vote by mail method.  Clerk Candace Thwaites acknowledged the challenges encountered in the 2006 election.  A number of changes to the ballot kits have been incorporated by the supplier and tested in recent by-elections.  Mark Clairmont suggested that information should be given to voters about the new wards.

A by-law was also passed authorizing the use of optical scanning vote tabulators for counting the votes.

6. Municipal Elections Act – Requirement for a Compliance Audit Committee Amendments to the Municipal Elections Act require that all municipalities appoint a Compliance Audit Committee for the purpose of conducting compliance audits of candidate's election campaign finances, if required.  Council passed a resolution accepting in principle the concept of a Muskoka – Wide Compliance Audit Committee and directing the Clerk to work with the other Muskoka area clerks to investigate the same and report back. 
7. Gravenhurst Public Library Annual Report 2009
8. Minutes of the Library Board – Jan. 20.
9. 2010 Operating and Capital Budget – Council passed a resolution approving the 2010 Operational and Capital Budget.  Total Tax Supported Budget Requirements - $7,969,677. - Operational Budget $7,534,862; Capital  Budget $434,815.  This is up just over 8% from 2009.  Total gross operating expenditures budgeted (before revenues are deducted) are $11,757,774.  COMMENT:  This was passed with only one question from any of the Councillors.  At the Feb. 16 meeting Terry Pilger had requested that $9000 for computers for the councillors be looked at.  He commented that he thought something would have been brought forward at this meeting.  Some discussion followed and the $9000 was kept in the budget. Councillor Lou Guerriero and Treasurer Ken Watson were praised for their work on the budget and Council congratulated themselves and staff. For further information please refer to the submission prepared by Ross Ashforth on behalf of the GGRA.

Council MeetingCouncil passed the above noted by-laws and resolutions and then went into closed session – proposed acquisition/disposition of and and a personal matter with respect to an identifiable individual.  No resolutions were expected.

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Gravenhurst Council Notes   Planning Council     January 26, 2010    without prejudice

The meeting is known as planning council as matters before it primarily relate to land use planning matters.   There were 3 planning matters, one OSRA closure and one resolution to request a $4,000 grant for painting the Barge. The agenda showed 5 applications, however a clerical error gave the wrong location to applicants and those notified as to the location of the meeting.  These 2 were deferred until next month  

Overall comment:

Once again we see applicants who build illegally and then want forgiveness for the structure built even though they far exceed ‘minor” in breaking the town laws.   Staff take a very very lenient approach to these situations and when pressed hedge their recommendations to council.  There is a lot of backtracking.  This reporter wonders where the direction is coming from?.

The applications

Kahshe Lake   Strenzel-Gibson

They own a lot on Erin island and have gone ahead and built a sleeping cabin and decks and other structures without approvals.  They now want these regularized through this rezoning and special provisions process.   Staff want some portions of the illegal structures removes, but nor the significant items such as a large deck extension.  Not only are they going too close to the lake, but there is no vegetative buffer between the buildings and the lake.  Therefore the buildings are visually very intrusive.    The KLRA does not support the application as it is outside both the OP and zoning rules but also contravenes the kahshe lake plan.  Councillor comments:  Donaldson referred to the KLRA letter and asked staff what they would do if the illegal building had not occurred.  (The response was very weak and hedged)   Colhoun feels that more illegal structures should be removed than staff recommend.  Guerriero feels this way too.  T.Pilger asked if the sleeping cabin could be moved back from the water.   A second accessory building is labeled storage, but the windows have curtains and they want a deck on the building. 

Staff was directed to work with the applicant to identify needed changes.                    Deferred

Comment:    the councillors finally seem to be taking the rules seriously and seem to want them enforced.  I hope this continues.  With one exception the comments were directed to the by-law requirements and lake needs.  The exception was Clairmont who asked why worry about setbacks when, being on an island, there is separation from the neighbours by the lake so they will not be impacted.   He clearly understands neither the zoning by-law nor OP nor does he understand the need to protect the lake health and character.  He also apparently did not listen to the input from the KLRA.

Kahshe lake             O’Brien

If you recognize this name it is because the application first heard last July is back.  When the severance was approved last year the deficient frontage on this lot was missed.  Instead of 120 metres the frontage is now 72 metres.  This is an old property with multiple buildings and the applications have been cleaning the mess up                                               Approved

Muldrew Lake                      Cafferata

This was deferred because of the address mix up.  This application has been acknowledged as having considerable correspondence from the MLCA and neighbours.  The applicant is asking for multiple variances.  Despite the unanimous negative comment from the community the staff said they will recommend approval.

Lake Muskoka  Lakeshore Drive           Clark

A very minor matter. A corner of a backlot will be severed and attached to the adjacent waterfront lot because of an encroachment.             Approved

Lake Muskoka Lawland Heights                        Hicks

As with Cafferata this was deferred because of wrong address. 

An update was provided on the zoning by-law.  Draft 3 is now available.  The public meeting will be at 5:00 Pm February 9^th at the Opera House. 

The council approved requesting $4,000 from the Community foundations of Canada to paint the Barge.   

            Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meeting; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. To see background papers go to the town website. 

Greater Gravenhurst Residents Association

Council Notes                      January 19, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.   

Council met in closed session regarding personal information pertaining to an identifiable individual – no resolutions.  Mayor Klinck was away. 

Deputations:

Two deputations were heard.  Robert Clement of the Royal Canadian Legion was asking for a   building permit refund.  The Legion applied for and was granted an accessibility grant for $31,500 to provide a wheel chair lift for the downstairs of the Legion and automatic doors for upstairs.  The building permit costs were $300.  A resolution was passed at council to refund the permit fee. 

Nancy Beal spoke on behalf of a group who want a Dog Park in town.  The group has met with Deborah Broderick and also the Wharf Board.  They have identified potential sites and are scheduled to meet with By-law officer Jim Wouters.  They were asking for support in principle.  The group was advised to continue to work with Debbie Broderick and then she will bring forward a report. 

Community Services

1. Request for Quotation for Commercial self-watering hanging planters – This is part of the Streetscape Improvements being funded by the G8 monies.  Three quotations were submitted – Alfa products International, Amethyst Horticulture and Bala Garden Centre.  Staff recommended accepting the quote for Hanging Baskets from Amethyst Horticulture, based on the size of the reservoir and the method of filling.  Staff recommended accepting the quote for planters from Alfa Products, based on the size of the reservoir and the colour selection.  The resolution was carried.
2. Request for Proposal for the Planting, Delivery, Watering and Maintenance of Hanging Baskets.  This year the town will be using 100 reusable, self-watering baskets with built-in water reservoirs.  The pots will be purchased through the G8 Summit Project funding.  The self watering baskets will lessen the amount of labour required for watering from 7 days a week to 2, depending on the weather, and will save the amount of water lost from run-off.  Bids were received from Brackenrig Nursery, Bala Gardens and Muskoka Stone & Garden.  Over the 15 week period the lowest quoted cost for watering & maintenance is equivalent to the cost to the town for full time general labour.  Staff recommended accepting the bid from Muskoka Stone & Garden for planting ($6,215.00) and delivery ($559.35) only.  Town staff will do the watering and removal and cleaning of the pots.  Carried.  This year the Communities in Bloom colours for the baskets will be red & white wave petunias with a green ivy.
3. Centennial Centre Expansion & Aquatic Facility Project Update – Deborah Broderick provided an update on this project.  The Building Committee has provided input into the design of the project. This committee continued to meet and discuss the space program in relation to the overall square footage.  They discussed how the space requirements impact the budget and reviewed some options to try to reduce the overall impact to the estimated budget.  A summary of various design discussions and subsequent direction was provided.  They had their final meeting last week.  A decision making group will now take over.  Currently the project is about 3% overbudget but they will continue to tweak the design to come in more on budget.  Councillor Terry Pilger asked where we will reduce to be on budget. He also asked when the tenders will go out and Debbie hopes to release the first tenders by the end of January.    Councillor Lou Guerriero said they are at a good starting point.  There will be no change in the square footage but other things can be looked at such as fittings, etc. to bring the price down.  They will have to wait for the tenders to come in.  Councillor Mark Clairmont asked about seating for the arena side and about the walking track.  The walking track is still being considered on the cold side.

A preliminary budget and construction schedule are being prepared and will be provided to Committee soon.

4. Terms of Reference for the Decision Committee for the Centennial Centre Expansion/Aquatic Centre – The Decision Committee's mandate is to oversee the successful completion of the project by making decisions on allowable purchases as defined in the Project Specific Purchasing Policy.  The term of the Decision committee will be concluded once substantial completion is achieved and occupancy is granted. If the tenders are over budget the Committee will have to decide whether to go ahead or come to council for direction.  The committee will be made up of a maximum of 4 councillors, including the Mayor.  They will be voting members.  Others members are representatives of CS&P Architects, Dalton Company (the Construction Management Company) and the YMCA (the Service Provider).  A quorum requires 3 council members to be in attendance.  One staff member will provide support to the committee.  Other staff on the committee will be from Developments Services,(Building Dept) Corporate Services and Community Services.  They only voting members of the committee are the council members.  Council members on the Committee are John Klinck, Sandy Cairns, Lou Guerriero and Tracey Wilson. A resolution was passed at Council approving the Terms of Reference. This means the committee will take effect immediately.
5. Minutes of Building Committee – December 10 & 17, 2009.

Public Works

1. G8-Gravenhurst Uptown Beautification Project Update- Dave Saunders provided an update.  The streetlight components have been ordered from Philips Lighting. The 4 G8 signs “Investing in Community Infrastructure” are in stock & should be erected in the next couple of weeks.  The next step is to secure a contractor(s) to retrofit the 198 existing streetlights as well as install the 61 replacement streetlights. Councillor Tracey Wilson asked if the project had been tendered and Mr. Saunders replied that because of the unique nature of the lights that they went to the same supplier that provided previous installed lights.
2. Leased Dock Space at Muskoka Wharf – The Wharf Board wants to place recurring ads(January & July) for expressions of interest for additional docking to develop an inventory of interested parties. In January, 2009 an ad was placed and 34 inquiries were received and information packages were sent out to those respondents.  From the 34 packages sent out 5 completed applications with deposit were submitted. In Dec., 2009 there were 3 slips available for leasing.  The 3 spots have been awarded.  Staff has been directed to place an ad on the Town page seeking Expressions of Interest for future dock space.  Lou Guerriero explained that the Wharf Board wants to keep an inventory so that when it makes good business sense then they can construct more docks.  Sandy Cairns does not want any more docks in that small area and thinks they should again look at leasing some of the docks there.  Councillor Guerriero replied that the slips on Dock “D” are for short term rentals (a maximum of 1 week) and that the town has an obligation for events to use the existing docks.  The build out plan has always included 80 docks.  Committee passed the resolution endorsing the recommendation made by the Wharf Board to place the ads.   Current costs for dock slips are $1900 plus taxes for 1 year and $105.60 per foot for boats over 22 feet; and $15,836 plus taxes for 10 years and $84.50 per foot, per year, for boats over 22 ft.

Development Services.

1. A resolution was passed to extend conditions of draft approval for Beechwood Forest (Wellington St.) Subdivision for 2 years.
2. Proposed purchase of Town Lands (Kilworthy Rd.)  Lisa & Dave Yeates want to purchase town lands that front on Sparrow Lake.  They own property directly to the west of the property and want to construct a shed or small garage.  They would consider purchasing a smaller portion of the Town owned land as an alternative.  The subject lands were dedicated to the Town as parkland through a subdivision agreement in 1968.  The purpose of the land was to provide water access to the subdivision's interior lot owners. In 2006 a Licence of Occupation was obtained by a Lynne & George Tripp to construct a dock on the lands and expires on June 5, 2017. An identical application to purchase the town owned lands was made by a previous landowner in 2001.  Committee refused that application.  In view of the direction provided by the Official Plan and the goal of providing public access to water, staff strongly encouraged that the lands be retained by the town.  Councillor Mark Clairmont asked Committee to grant permission to Mrs. Yeates, who was in attendance, to speak.  Permission was granted.  Councillor Clairmont asked that this be deferred so that the Yeates' and Development Services staff could talk and then a staff report could be brought back.  The deferral was carried.  COMMENT:  This is confusing.  The Official Plan encourages that the town provide people with access to the water.  An identical situation was brought forward previously and the vote was to keep ownership in the Town's hands.  A licence of occupation already exists on the property.  Why defer the vote?
3. A resolution was passed staggering the terms of the appointed members of the Environmental Advisory Committee.  One year terms – Ralph Culham, Michael Foster, and John King.  Two year terms – Gail Stiver, Danny Epstein and Paul Kelly. In the future all members will be appointed for two year terms.  This will achieve overlap in membership terms and avoid having all new members appointed  in the future.
4. Highway 11 Class Environmental Assessment & Preliminary Design Study Update – Report presented for information re Hwy 11 Class Environmental Assessment & Preliminary Design Study.  This addresses improvements to Hwy 11 from Washago to Gravenhurst.  Staff attended a Ministry session in December 2009.  The Ministry hopes to conclude the Class Environmental Assessment & Preliminary Design Study by November 2011.  They want to create a controlled access highway with access to the highway provided by elevated interchanges.  Existing at grade intersections and driveways for residences and businesses will be eliminated and replaced with new interchanges and service roads.  The Ministry has indicated there are 5 alternatives to accomplish their goal:  Adding an extra lane to both the north &south directional lanes

                                     Widening the existing highway by means of a grassed median

                                     Bypasses of sections of the existing Highway 11

                                     Interchange alternatives

                                     Service road connection alternatives

It is anticipated that the majority of properties located within the study area will be affected.  The next stage in the process would be for the Ministry to hold Public Information session.  They have indicated there will be three with the first one likely to be held in Feb.,2010 but as of yet staff have not heard of any specific date.  Ministry reps indicated the new construction would likely occur between 2019 and 2033, depending upon the increase in traffic volumes using the corridor.  There is no financial impact to the town at this time but there may be significant impacts upon the tax base of the Town in the future as the assessment base on Hwy 11south is substantial. Councillor Bob Colhoun feels there should be representatives of council at the meetings with the Ministry as well as staff and the town should be extremely cautious about what the Ministry is doing.

5. Green Energy & Green Economy Act (GEGEA) Nick Popovich provided a summary of new provincial legislation which encourages the growth of renewable energy projects and removes barrier to the development of green energy projects.  The new act has three main areas that will impact the Town:  It will require all municipalities to develop and enact a conservation and demand management plan; It will enable all municipalities to generate up to 10 megawatts of electricity that is renewable:  It will remove a municipality's planning powers as they relate to the development of renewable energy development projects. Under the Act there will be a single approval process known as a Renewable Energy Approval and the approval will fall within the jurisdiction of the Environmental Assessment Act.  Before this Act, a large renewable energy project proposed in Gravenhurst would have likely resulted in an Official Plan amendment application and a Zoning By-law amendment application.  These would have both been subject to a public process.  The right to appeal a decision to the OMB is replaced with a limited appeal to the Environmental Review Tribunal.    Staff does not believe there is much opportunity for large wind general plants within the Town boundaries as there are not sufficient sustained winds.  With changing weather patterns this could change in the future.  Staff feel that,  based on the Act and accompanying regulations, a landowner wishing to erect a single wind turbine would not require and REA and would not be subject to regulations of the zoning by-law (height & setbacks) and this could impact upon neighbouring landowners. There is more of a potential for a large scale solar facility but at this time most large scale facilities are in southwestern Ontario.
6. Minutes Environmental Advisory Committee Nov.24,2009.
7. Minutes Heritage Committee Dec. 8, 2009

Economic Development Committee

1. Economic Development Activity Report – A synopsis of activities.  New EDO, Peter Rigby is still in the learning process.
2. Minutes of the Economic Development Strategy Subcommittee – Nov. 19,2009
3. Appointment of Directors – BIA.  A by-law was passed at the later Council meeting deleting Frances Gardner and adding Chery Fallon-Noad and Sonja Hagen.  BIA Past President, Judy Terry, announced that Brandon MacGregor is new BIA President.

Corporate Services

1. Power Savings Blitz Program Update -Veridian Connections & Hydro One – Facilities Maintenance Coordinator, Tim Irwin reported audits were conducted on eligible municipal buildings in Nov. & Dec.  Work orders were submitted for grants and work to be conducted for 7 locations.  Work orders totaled $6382.76, net cost was $117.00 and Yearly savings $2606.40. Each work order if eligible for a $1050 grant.  Five projects have been submitted for budget 2010 consideration.  Another energy conservation program, the Feed in Tariff Program, is also being looked at and an Expression of Interest has been submitted to Local Authority Services Ltd. by the Community Services Dept. with regard to the new Aquatic Centre.
2. Request for Quotation 2010 Clerks -001 Generator.  A resolution was passed to accept the quotation from Total Power Ltd. at a cost of $1891 for the first year and $1947 for the second year to provide preventative maintenance to generators at the Town Office and Health Unit building.
3. Bill 212 – Amendments to the Municipal Elections Act – Clerk, Candy Thwaites   outlined amendments to the Municipal Elections Act.  The first change is the date for the election.  Under the previous legislation it would have been November 8, 2010 but now has been established as the 4^th Monday in October in an election year which falls this year on October 25.   Many other changes were detailed.  A full report is available on the Town website – Agendas & Minutes – Committee of the Whole Jan 19, 2010.  A by-law for Alternative Voting Methods and Vote Counting Equipment must be passed by June 1, 2010.  Councillor Mark Clairmont asked if public comment will be considered when determining the voting method.  Ms. Thwaites said they will consider public comment received after the last election and welcome input from members of the public.  COMMENT – If you wish to provide input this will have to be done very soon to enable staff to bring forward their report well before the June 1 date
4. Library Board Minutes November 11, 2009.
5. Thank You Letter to Gravenhurst Fire Department – a letter was received from a local resident thanking and commending the Fire Department for their response to an incident at her home in Dec.
6. Thank you Certificate – Olympic Torch Relay

Council Meeting

Council Minutes Dec. 8 & 15, 2009 – Councillor Terry Pilger asked that resolution #316 of the Dec. 15 minutes re the proposed new municipal offices be removed & considered separately.  This required a 2/3 majority vote to pull it out and discuss it.  This was passed.  Councillor Pilger felt that, because of questions received from the public, it was prudent to discuss it in a public procedure.  He brought forward some of the questions that had been asked in emails and letters.  Some comments from the councillors were:  Paisley Donaldson feels a need to move forward to the new offices.  She feels $1.9 million is too much and suggested that they cap the renovations at a certain figure.  She is comfortable with the non tendering process ascouncil talked about the reasons for using the contractor on site. The contractor is doing a good job on the doctors' building.  When they bought the building there was no hope of a pool. She wants to complete the move in this term of council.  COMMENT – Councillor Donaldson did not seem to fully understand what council has done – she thought they would still be tendering the electrical work, etc.  She was told this is not the case – they will be using the tradespeople already on site. Councillor Tracey Wilson agrees there is not room at the current building but thought a budget should be set.  She asked “how do you know you saved $500,000 if you didn't go to tender?  The CAO explained the $500 thousand in savings by quoting from the architect's letter and his explanation of the savings.  Councillor Mark Clairmont hates the fact they are moving to the south end and worries it will affect the downtown.  He says something else could go in the rest of the current building that will generate traffic downtown. COMMENT – I guess similar to the vacant Canadian Tire, Giant Tiger, IGA and Liquor Store buildings. He says council must look ahead and be forward thinking.  He did say that the main task of the EDO should be assisting the downtown to fill the empty stores.  Councillor Sandy Cairns expressed appreciation for the letters received.  She feels Gravenhurst is in a much better predicament that Bracebridge – the municipal offices will be closer to our downtown.  Bracebridge still has a vibrant downtown. We have a beautiful downtown which is and will remain vibrant.  She feels the new streetscape program will help. She suggest council ask the BIA what else the town can do to help.  The strategic plan identified the need to expand the town offices.  The Fire Department's training office was built to be a truck bay.  They have expressed a need for more space.  COMMENT – Is there a report documenting the needs of the Fire Department? She feels the $1.9 million is too much money.  Councillor Lou Guerriero said this started with the doctors.  The town had the opportunity to buy the Health Unit Building, a $6 million building for $3.2 million. Should the medical presence disappear the town will own their new building.  He feel the renovation pricing is in line, although the $1.9 million is tough to swallow.  The current offices are cramped and there are accessibility issues.   Councillor Bryan Pilger agrees the current facility is cramped and that the fire department needs more room but he is bothered by the nearly $2m renovation costs and the fact that they only have the word of 1 architect and 1 contractor.  Councillor Terry Pilger emphasized that he is not saying that the municipal offices do not need to move but council is not following their own purchasing policy, although council can override it . If the minutes are passed “as is” council has no control and no budget.  He questioned how many more people they can accommodate at the new building. The CAO replied that this depends on the square footage each new person would require.  Councillor Pilger also asked who is going to manage the project and what is their incentive to keep costs down.  The architect gets a percentage (8%) of construction costs.  Councillor Bob Colhoun says there is lots of room to expand at the new building.  He says it is a known fact that it is cheaper to uses forces already on the site.  It is time consuming to go out to tender.  The $1.9million includes the architect's fees.  At a meeting the town was very explicit about making sure if there is any way possible to do it cheaper, do it. The architect is an honest man.  If the project is done piecemeal it will cost more and will disrupt everyone.  The $1.9 million is not going to change if you change the date of the move.  A vote was taken approving this resolution to be part of the minutes.  Councillors Bryan Pilger, Terry Pilger, and Wilson voted no.  Councillors Cairns, Clairmont, Donaldson, and Guerriero voted yes.  The minutes were adopted as circulated.  COMMENT – STILL NO CONTROL, NO BUDGET AND NO DIRECTION FROM COUNCIL TO FIND  COST SAVING MEASURES.  THERE WAS AN OPPORTUNITY HERE FOR A RESOLUTION TO BE BROUGHT FORWARD AND COUNCILLORS FAILED TO TAKE IT.

New Business 

Correspondence from Durham Region re:  Ombudsman Act and Public Complaints re: Hospitals.  They are seeking support with respect to amending the Ombudsman Act to authorize the Ombudsman to investigate public complaints about hospitals.  Ontario remains the only province in Canada whose Ombudsman has no jurisdiction over hospitals.  Council supports the resolution as received from the Town of Fort Erie.  Staff will bring back a resolution for the next Council meeting.                      

  Greater Gravenhurst Residents Association

Gravenhurst Council Notes        December 16, 2009            without prejudice

The meeting is known as planning council as matters before it primarily relate to land use planning matters.   There were 2 planning matters.

Overall comment:

The primary purpose of the meeting was the mandatory “public meeting” on the draft of the new comprehensive zoning by-law.  In addition there was one OSRA closure and sale.

The Zoning by-law

This is the set of rules which will determine the character of Gravenhurst for the next decade.  It is amongst the most important items for consideration by Council.  It sets out the rules for land use and should ensure environmental and property protection for all residents.

Many written submissions were made prior to the meeting and several participants reiterated the points made in their submissions.  In addition new oral submissions were heard.  The overall input was that the draft is not ready to be finalized and more than tweaking is required. 

The presenters were

            Professional planners – they critiqued definitions, specific items and mapping of specific properties.   They warned of several implementation problems if parts of the draft stay as is.

            Associations  - they indicated they wanted more than a cursory look at requests regarding waterfront requirements and the urban residential changes proposed.  Implementation concerns were also raised.  They requested further meeting with the planners to improve the document.

            Individuals – they sought clarity on specific properties and also raised some of the questions which came from associations

By the end of the meeting it was clear that more work and meetings are required and that the timetable for the by-law will have to be extended.  The planner was directed to follow through on this.

Questions from council were limited, although some useful questions regarding the impact of other legislation, such as the building code, on the requirements in the by-law

            Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meeting; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. To see background papers go to the town website. 

Greater Gravenhurst Residents Association

Council Notes                       December 15, 2009       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.   

Council met in closed session re litigation or potential litigation, meeting with town lawyer and proposed acquisition/disposition of land.  Councillor Sandy Cairns declared a pecuniary interest on 1 item.

Most of this meeting was routine matters.  However, I found this to be one of the most difficult meetings that I have attended and covered for the GGRA.  The total disregard for the taxpayer during the discussion, or lack thereof, regarding the new Municipal Offices was disturbing. 

Community Services

1. Centennial Centre Expansion/Aquatic Facility – Summary of Public Comments – Deborah Broderick summarized comments and concerns raised by the public and provided comments and rational to address them.  The Building Committee will discuss these comments and concerns with the Architects and if required staff will report back to committee on any significant changes that would impact the budget or space program. The full report with the list of concerns and staff comments is available on the Town Website – Agendas & Minutes.
2. Correspondence from Communities in Bloom – The Town of Gravenhurst has been invited to participate in the 2010 National CIB competition.  The registration fee of $900 is due by January 15, 2010 and since this is before the budget approval Councillor Cairns was seeking direction from Committee.  She stated there will be no increase in the CIB budget, they will work within the dollars available.  Mayor Klinck wondered if we should take a break from the judging – are the same amount of funds needed to maintain the gardens, etc.  He asked about additional costs, other than the registration fee.  It costs approximately $3500 to bring the judges to town, provide accommodation and create the profile book. Councillor Guerriero questioned the use of town staff – he thought it was all done by volunteers. Councillor Donaldson asked what are the goals of CIB.  She feels Gravenhurst has been recognized nationally and have the garden at the CN Tower and said CIB has brought tourism to town.  It is a beautification program that enhances & highlights the community.  Councillor Clairmont feels the program has merit and supports participating in the judging.  Councillor Wilson wondered about competing internationally – once we achieve the highest level nationally we can compete internationally.

Councillor Colhoun feels with the G8 coming it is incumbent upon us to make the community beautiful.

Comment – I agree that the CIB program and budget need to be examined, as to all proposed budgets. However, I found it ironic that this was discussed and questioned to the degree that it was and then when the huge cost of renovating and moving the Town Offices was brought forward there was great enthusiasm on the part of some councillors and others remained silent and provided no comments or questions.

Public Works

             G8 'Gravenhurst Uptown Beautification Project' Agreement – The funding was announced April 13, 2009.  A report detailing the project was sent to Tony Clement's Office on August 14.  The agreement was signed in November and returned to the Town on December 4. All of the work is to be done by March 31, 2010.

Dave Saunders presented a report outlining the work to be done, delivery time and time available to complete the work.  This project includes retrofitting all of the streetlights installed on Muskoka Rd. S. from Bethune Dr. to James Street and all of the streetlights and parking lot lights at the Muskoka Wharf with L.E.D. Energy efficient bulbs.  Existing street lights will be replaced from James St. to Winewood Avenue and from Muskoka Rd. 169 from Bethune Dr. to the Muskoka Wharf.  Streetscape furniture is included – waste & recycle containers, benches, bike poles, community kiosk units, bollard, planters, banners, festive decoration units and flag pole centres.  There is concern with timing – 6 weeks to ship the lighting components which would leave only 6 weeks for the work to be done according to the funding agreement.  The costs of purchasing & installing the street lighting and streetscape furniture components is fully funded by the Federal Government for $1,201,000 as per the funding agreement.  Should the project not be completed within the timelines, the agreement could become null & void and the Town would have to reimburse the funds. The District of Muskoka is scheduled to reconstruct Muskoka Rd. from James St. to Winewood Ave., beginning in Sept, 2010 and competing in the summer of 2011.  This would involved the removal of the new lights and furniture and they would be then be reinstalled after the District work is complete.  The report states it was suggested to Minister Clement's office that the material be purchased but wait to complete the replacement of the streetlights until after the District's work is complete.  However, he states that the agreement remains the same and that this is not allowed; the materials must be purchased and the work must be completed by March 31, 2010.  Councillor Colhoun asked Mr. Saunders if the work can be done by the end of March if we get the lights by Feb. 15.  Mr. Saunders hopes so but cannot promise – it is weather dependent.  Treasurer, Ken Watson said that we can approach the Ministry and ask for concessions but he doesn't know if they will provide them.  Councillor Paisley Donaldson expressed her disappointment – the Town did what they were supposed to do and is disappointed the time lines have not changed.  She feels we should get as much done as we can.  Mayor John Klinck feels this is a once is a lifetime opportunity.  There are means and methods to do as much as you can.  Now that we have the agreement let's get at it and spend as much as we can.  Councillor Mark Clairmont echoed the Mayor's comments.  A bylaw was passed at the later Council meeting authorizing the Mayor and Clerk to execute the Agreement with the Minister of Transport, Infrastructure and Communities.

Corporate Services – Council moved Corporate Services up on the Agenda so that the Architect for the renovation of the new municipal office could make his presentation.

1.  Presentation by Brian Bertrand re New Municipal Office – In November a report was presented.  The estimated cost for the project by Montieth Building Group was $18,884,000.00.  The architect recommended the municipality also carry an allowance for exterior work (to tie the existing building into the Municipal Office) of $75,000.00 plus a contingency of 10-15% of the construction cost plus applicable taxes and soft costs for a total of approximately $1,900,000.00.  A debenture of $1.9 million over 20 years at the current rate of 4.81% would mean an annual payment of $150,000 including principal & interest.  It also addressed the advantages of working with the current general contractor on site rather than putting the project out to tender. At that meeting Council passed a resolution directing staff to work with the architect, to investigate the cost of the renovation/construction in a reduced amount and report back to council and to negotiate through the architect with the contractor on site to renovate/construct the existing Health Unit building to the Municipal Office. The architect reported that the previous proposal was high level.  They have reviewed the project and have developed a strategy to create a middle of the road/slightly upper end project.  He identified 9 items that could be reduced to save money.

-Flooring – delete carpet tile and replace with carpet                                        Savings - $10,555

-Council Chamber Ceiling – change from “Latitudes” tile to “Teqular”                                  1,305

-Cabinetry – change from granite tops to laminate tops                                                            24,975                                                                                                                                     

-Entry space ceiling – change from “Geometric Design” to “Teqular”                                   5,115

-Meeting rooms – change from standing glass walls to aluminum glass frame system      50,000

-Birch wall panels to be removed and replaced with living wall                                           12,950

-Removal of Skylights                                                                                                25,632

-Reduction in demolition due to the design change                                                        7,841

-Reduction in structural material and labour due to design change                                     10,147

          Total Credit Available                                                                                             $148,520

This reduces the initial cost to $1,751,480.00.  These figures are dependent upon the final construction documentation and market conditions.  The reduced amount does not include a review of the $612,199.00 in allowance.  The $612,199.00 consists of mechanical, electrical, site work, testing, controls, signage, data drops and exterior work and the architect would like to see those figures remain as they are. The letter from Monteith did say that the mechanical allowance of $291,060 and the electrical allowance of $173,139 have not been reviewed and further credit may be available.  The cash allowances of $73,000 for site work, testing & controls, signage, data drops and graphics has not been reviewed and further credits may be available.  The cash allowance of $75,000 for exterior works has not been reviewed and further credits may be available.  Mr. Bertrand did say that the ball was in Committee's court and if they tell him what the budget is they will work towards it.  Councillor Bryan Pilger asked about the skylights.  Councillor Mark Clairmont would like to see the skylights back in the Council Chambers.  He feels the councillors need to be comfortable in the chambers as they spend a lot of time there.  Mr. Bertrand said they were asked to find savings and now we are adding back in.  Councillor Bob Colhoun inquired if, by reducing, the Town would be penny wise and pound foolish.  The architect said no, he is pleased with the operational layout and some of this is window dressing and aesthetics.  Perhaps there could be a dormer window in the Council Chambers instead of skylights.  Removing the skylights will not take away from the project.  Councillor Colhoun suggested that the carpet tiles be put back in as there is a lot of traffic and the carpet tiles would be good value for the money. 

At this time CAO, Cindy Maher brought forward her report.  In addition to the architect's report staff tried to look at the overall project and to give the Committee a total cost associated with the project.  The Town owns most of the furniture at the Health Unit building as well as the furniture at the current Town office.  There has been no allowance made for new furnishings at this time.  In order to determine exact pieces to be utilized and a “fit” a furniture fit would have to be completed.  Architect and engineering fees are usually standard at 10% of the construction cost.  However, since tender packages will not have to be prepared because the existing contractor will take on the work, these fees will be reduced to 8% of the construction cost.  There is a phone system in the building but it has not been determined if this will meet the needs of the town and so a rough estimate of a phone system has been obtained at $30,000.  An estimate of $10,000 has been included to physically move from the current office.

Councillor Bryan Pilger asked about servicing the debt.  The cost for carrying the debit is a 1% tax increase for every million dollars borrowed.   At this point in the meeting the Mayor pontificated for several minutes about the need for the Town to move to this building.  He is thrilled with the customer service orientation.  The new space will be a vast improvement over the current offices which are too small. There is nowhere to put summer students and they can't be trained properly.  The people of Gravenhurst have the right to have a Town Office that is efficient and effective.  The employees have a right to have a facility that they are proud of and enjoy going to.  There is no privacy in the current building.  There are issues with the Fire Department that need to be addressed.  It is going to cost some money but it is needed.  Council owes it to the community and the staff.  To those that say the Town should not move out of the town core he says the new building is within the core.  The various business nodes of town form a triangle and the public has to go through town to get to these areas.  The new building will be good for contractors and for deliveries – it is right off the highway. This is a good move.  Councillor Colhoun supported the Mayor's comments and suggested that serious consideration be given to putting the $10,555 back in for the carpet tiles.  A resolution dealing with this was considered at the Council meeting.  Comment: Not one Councillor picked up on or responded when the architect suggested that if Council put forward a budget for the project he would work towards that budget.   The majority of councillors were either gung ho about the whole project or said nothing.  When I queried the Treasurer, Ken Watson and the Chair of Corporate Services, Lou Guerriero after the meeting about whether there was a budget for this project I was told that you don't do that; you would never do it that way.  This means not only was this NOT PUT OUT TO TENDER but also THERE IS NO BUDGET.  Naturally the architect is going to go as high end as possible – the higher the cost of the construction the more money he makes.  Who is minding the store?  Who is overseeing this project?  Why would granite counter tops be considered in the first place?  When I asked about the $800 door hardware that was mentioned I was assured that included the door as well.  Let's hope so.  Why can't the doors that are currently in the Health Unit Building be used?  We better hope that the furniture from the current Town Offices and the existing Health Unit are “comfortable” and are a fit or who knows how much that could cost.  Why do the councillors need sky lights in the Council chambers?  This project needs to be examined and major savings need to be found.  I for one would be “proud” if the Council would be more fiscally responsible.  A Town Office needs to be functional, not luxurious. 

   2,  A letter was received from the Simcoe Muskoka District Health Unit thanking the Town for their support and assistance in the delivery of the H1N1 immunization clinics.

Development Services.

1.  Two shore road closures were dealt with, both on the Severn River.

2.  Comments from the Gravenhurst Environmental Advisory Committee regarding the proposed Comprehensive Zoning Bylaw.  These were to be considered at the Planning Council meeting on December 16.

3.  Minutes of the November 10 meeting of the Municipal Heritage Committee – Mayor Klinck questioned the Proposal for a Municipal Heritage Facility.  Council liaison, Mark Clairmont, replied that this was a recommendation by Heritage Committee Member, Richard Tatley, and endorsed by the Committee that in future planning a Heritage Component be considered for the Carnegie Library Building.  There are no specific plans at this time.

Economic Development

1.  Amy Taylor presented a Transportation Committee Update.  Seven people have come forward to serve on this Committee.  A resolution was passed approving the terms of reference and the appointment of the following members – Allan Denne, Ardena McKelvey, Evelyn Matson, Glenn Norman, Pat Loewen, Roy Kerr, Stephen King and Tracy Wilson as the Council liaison.  The first meeting was held on December 3 and the next meeting will be held in early January.

2.  Ontario Trillium Foundation Funding Update – The Town applied to the Ontario Trillium Foundation in March, 2009.  The initial application was deferred to July 1 due to a large intake of applications.  The funding application was approved in early November.  This application was made to purchase portable bleachers, staging and sound equipment to be used at various Town Events and could also be made available to other organizations for their events, at the Town's discretion.  The equipment must be purchased and in use with 12 months of the Agreement.  A by-law was passed at Council to authorize the Mayor and Clerk to execute an agreement with the Ontario Trillium Foundation.

3.  Ontario Winter Games – this is the co-hosting agreement for the Winter Games. A by-law was passed at the Council meeting authorizing the Mayor and Clerk to Execute an agreement for the Ontario Winter Games.

COUNCIL MEETING

As well as the above noted by-laws Council also passed a by-law to deem part of a registered plan not to be registered – Saddington, Kashe Lake.

New Business

1.  Community Centre & Aquatic Centre – engineering component – proposal from C.C.Tatham & Associates re site servicing and stormwater management works.  Estimated fee is $25,200 excluding GST and expense. Carried.

2.  Municipal Office – A resolution was passed to proceed with the construction/renovation of the new Municipal Office. 

Greater Gravenhurst Residents Association

Council Notes                       December 1, 2009       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.   

Council met in closed session re possible acquisition/disposition of land.  No resolution came forward from the closed session. 

Deputations:

1. Melissa Halford and District Council Graydon Smith re Muskoka Active Transportation Program.  Feedback was requested on:  proposed preliminary AT network; interest in sharing and coordinating joint projects; and other area municipal projects that should be considered.  The next steps are Open Houses to be held Dec. 16 at 6pm in Bracebridge at the District Council Chamber and Dec. 17 at 1pm in Huntsville (Partner's Hall).  They are requesting comments by Feb. 19, 2010.
2. Moreen Miller from the Ontario Stone, Sand & Gravel Association re Aggregate Management.  They would like an opportunity to work with planning staff to update the municipal regulations re aggregate resource management.  The OSSGA is a non profit organization representing over 200 businesses.

Greater Gravenhurst Residents Association

Community Services

1. CS&P Architects Presentation of Schematic Design for the Centennial Centre Expansion and Aquatic Facility – this was similar to the presentation at the public meeting held Monday evening – Nov. 30.    The architects stated that the design meets the needs of the community but stays within the budget.  The project will be approximately 56,000 square feet – this includes a 25 metre pool 4 lane pool and a leisure pool, pool office/first aid area, pool viewing area, fitness centre, gymnasium, two group exercise rooms, five change rooms, child minding room, YMCA administration area,  YMCA administration area, and storage/tunnel/mechanical area. The arena side includes 6 change rooms, two family change rooms, two referees rooms, arena workshop, Junior A change room, pro shop, re-located Olympia garage, Community Services Dept administration area, Terry Fox room with commercial kitchen, community meeting room and a dryland training/program room.  A “main street” open space area connects the Centennial Centre side to the Pool/Fitness Centre side.  Many public comments were received after the public open house.  Some members of the public are concerned that a 4lane lap pool is not big enough – at least 6 lanes are required.  Other concerns were raised about the parking area at the Winewood Ave. entrance – many feel this should be kept as green space and that the skateboard facility should remain in that location.  A walking track is desired by many – a rubberized track around the arena ice surface is being considered.  70,000 square feet were requested for the project and this is down to 53,000 square feet to stay within budget.  Setbacks from the railroad tracks have to be considered as well as the existing Childcare Facility and Seniors Centre on the site.  The main entrance route is planned from Church Street with the majority of parking on that side.  Much discussion took place but a resolution was passed at the Council meeting directing CS&P Architects to proceed to the Design Development and Contract Documents stage based on the proposed schematic drawings.  Discussion will continue to take place.

COMMENT:  There is a lot of anger and disappointment in the community about the design put forward.  This is the only design presented to the public and considered by Council.  The writer feels that Council is not communicating well with the public.  Is there another way of addressing the concerns of many citizens but still keeping within the budget and space available?  Is this going to provide the best range of programs to the public?  We realize that many, many hours have been put into this by the Building Committee and perhaps this is the best design for our community.  We also realize the time constraints to meet the funding requirements.  However, the public deserves to hear the reasoning behind the design and what this is going to achieve for the community.

2. Committee passed a resolution to waive the fees for the Literacy Society of South Muskoka for their annual Family Day on February 27, 2010

3. Minutes Communities in Bloom Meetings Sept. 24 and Oct. 7.

4.  Minutes of Building Committee – Centennial Centre Expansion & Aquatic Facility – November 5/09.

Public Works

1. Pinetree Road Bridge Weight Restriction – This bridge is showing signs of wear and age and will be presented for replacement as a Capital Project in the 2010 budget.  For now a by-law was passed at the Council meeting limiting total vehicle to a maximum of 5 tonnes.
2. Wharf Board Minutes – Sept. 9 and Oct. 14.

Development Services

1. SRC – Kashe Lake  - Committee passed a resolution to declare the lands surplus so that the lands can be sold.
2. Gravenhurst Environmental Advisory Committee minutes Oct.27.

Economic Development

1. Transportation Committee Update – committee to be created to explore the feasibility of a Trolley/Transit System for Gravenhurst.  An ad was placed on the Town Page of the Banner seeking expressions of interest from the public.  Three letters were received so the ad was placed again as the Committee required a minimum of 7 members.  Seven members have now expressed an interest in the Committee and a meeting is to be held to discuss the mandate and next steps for the Committee.
2. Torch Relay – street banners have been received. There are 4 sets of 3 designs.  These will replace the existing banners along Muskoka Rd and will stay up until the end of March.  None of the 5 torch bearers are from Gravenhurst but 2 from Gravenhurst will be participating elsewhere.

Corporate Services

1. 2010 Budget Guidelines and Direction to Staff – Committee passed a resolution requesting staff to:  Increase municipal fees and charges by 3% to reflect operational costs.

   Increase service levels only where they can be accomplished without increasing the existing budget.

   Maintain 2009 staffing levels.  Movement of part time staff or contract staff to full time  will require justification through a separate report to the C.A.O. and will be considered during budget deliberations.

  Each department is to review their preventative maintenance program to ensure the appropriate investment is being made in the maintenance of municipal assets.

  Adjust non-union staff grid by the 12 month average Consumer Price Index, calculated as of October , 2009

  Identify and investigate energy efficiency initiatives.

The staff report identified anticipated 2010 impacts: 

   Union Contracts, Outside & Inside and non union salary and wages $Impact - $136,724; Taxation Impact 1.8%

   New debt payments for Medical Centre (cost of servicing) $Impact - $60,000 Taxation Impact 0.8%

   New debt payments for Municipal Office Purchase (Current Health Unit Building $Impact - $240,000 Taxation Impact 3.2%

             HST – 6 month impact - $Impact $100,000 Taxation Impact 1.33%

             Reduction of levy subsidy from landfill sale to District - $Impact $75.000 Taxation                              Impact 1.0%

       The treasurer notes that support to Doctor retention and recruitment, cost of new municipal office and G8 impacts to operations will need to be determined and considered in budget deliberations. These are not included in the above increases.  Comment:  The GGRA continues to urge restraint.  The Identified Increased Costs add up to over 8% increase in the municipal taxation.  Increased assessment will offset some of this but it looks like we are headed toward a hefty increase in the municipal property tax bill.  Council has put themselves in this position – the heavy debt load leaves them with no flexibility.

2. License Agreement re: 2010 G8 Logo – If Gravenhurst wants to use the G8 logo they must have a License Agreement. At the Council meeting a by-law was passed authorizing the Mayor and Clerk to execute the license agreement respecting non-commercial use of the Official Mark for the 2010 Muskoka G8 Summit.
3. The CAO gave a verbal update on the proposed new municipal office.  The CAO and treasurer met with the architect to address the concerns re costs that were raised at the November 17 Committee meeting.  The architect has started to tweak the design and a report will come forward at the December 15 meeting.  The architect and contractor will attend that meeting. To have a move in date of May 1, 2010 everything will have to be signed off by Christmas.  Drawings should arrive within the week and everything can be looked at and costed out. 
4. Minutes of Accessibility Committee October 15.

Overall Comment:   The Committee was in a giving mood despite the fact that there were applications which were problematic.  There were few questions or discussion of the items presented.    First, 2 applications were  approved  where the project is built and there is neither permit nor planning permission.  Second, the committee is ignoring frontage requirements, not by small amount but by as much as 100%.    This is repeated time and again.   

Committee of Adjustment 

Bartman          Loon Lake  This was before the September meeting and at that time was deferred.   He applied to legalize a building and deck built without permit and to gain permission for increased shoreline development.  The shoreline development area will increase by almost 50% and the factor by 90%.  At the time this was queried as to whether this is minor and whether the committee should condone illegal behaviour.  A site visit was made and without discussion the committee approved the request                   Approved 

McClure         Taylor Island, Lake Muskoka  Here is a request to create a lot which is too small for the narrow channel on which it is located.  District is opposed.  Town staff have asked for the newly severed lot to be a bit enlarged, but no survey is provided.  The mitigating factors on this proposal to create a severely undersized lot are enlarging the lot and shoreline development limitations. Approved

Comment:   It appears that the creation of new lots trumps the OP and zoning by-law requirements for the planner and the committee.  We should encourage the planners to adopt a more strict approach to these requests.   There is no justification for the leniency repeatedly shown.   It is this ignoring of rules in the past which has created many of the land use problems we see in the town and on the lakes.   

Mortagage Insurance Company of Canada Severn River

They own 2 100 acre parcels  water access on the river.  They want to create 9 new lots in total.  The neighbours want them to make provision for future road access.  This request was ignored.   Approved 

Patlyn Company (Packham)  Morrison Lake

Want to obtain a legal right of way over an existing private road (Cove Rd.) Approved 

Sutherland                  Kahshe Lake

Want to obtain a legal right of way over an existing private road (FR 20T)     Approved 

Trott                Baseline road

Wants to sever a large parcel at the corner of Baseline and Canning road.  District is opposed as the area is aggregate resources.  Neighbour wants it to be kept agricultural with larger lots.  Staff feel an EIS on the property is required.   Deferred 

Khin Hla Hla              Southwood Road   Severn Bridge

Wants to sever a lot and then attach the severed piece to a lot at the rear.  From looking at the maps and plans they are positioning this as an entrance to a possible future subdivision.   Approved 

Daniels           Rankin Island, Lake Muskoka

He owns 2 lots.  Wants to sever a potion of one and attach it to another and then to create 3 lots with the required 90 metre frontage. Approved

Comment:     here we see a problem with just one part of the picture being presented.  This is part of a larger application for zoning variances which came before council on the 28^th.     I would encourage the complete intention of the project to be shared with the committee, rather than just the narrow portion they are considering.   

Levere & Cousineau Sparrow Lake

Built deck too close to the water along with stairs.  Did not get the necessary permits Now wants to regularize these structures.  Approved 

Veroba & Ward         Sparrow Lake

Has a very small lot and now wants reduced side yards approved so he can build a large 2 storey house.  They want the septic on the lake side of the building just 15 metres from the water. Staff feel that the request is out of character with the area and the neighbours are opposed.   Because of these reservations the applications was   Deferred 

Loughhead      Philip Street

Requesting reduced setbacks for a storage shed.  Neighbour objected.  Approved

Greater Gravenhurst Residents Association

Gravenhurst Council notes        October 6, 2009                                  without prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meeting; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. To see background papers go to the town website.  

This was a long meeting with 7 deputations and updates to several projects. 

Deputations:

The mayor’s golf tournament raised $30,000 which has now been presented to the Boat and Heritage centre for their education programs.

The Salvation Army will begin the Christmas kettle campaign on November 21.  They need volunteers.

Solterra Co-housing developers.  This real estate agent and developer informed council of a new model of shared housing for seniors.  Between 5 and 14 seniors buy their bedroom and a portion of the common spaces in a house and pay monthly fees to the developer’s company for management plus fees for services such as housekeeping, laundry, cooking, maintenance, etc.   The arrangement hinges on the ownership structure which is land registry tenants in common, not condominium or co-operative law.

Comment:  this is like a retirement or group home with none of the safety or legislative requirements imposed on such homes, as the residents are supposedly in control of the home, i.e. there is no operator.   Dependence on such a shared responsibility residence would seem to leave the seniors with no protection for their investment or person.   When asked about zoning requirements the response was there are none as it is equivalent to a family residence.  When asked what the sales pitch is she did not answer.  There is one under development in Bracebridge.  This could be a long term time bomb for residents and the operator because senior needs and capacities change with time and the model appears to be built on other assumptions.  The zoning issue means that the planning department will have to consider this in the new zoning by-law.    

Southwood Church  two of the deputations were to save the church.  They were moving and emotional arguing about the importance of this historic gem on a well travelled route.  To date $25,000 plus labour has been pledged to restoration.  The church structure is not as bad as portrayed and it should be restored and preserved.  It needs to be designated.    The delegations asked that the council rescind the earlier decision to demolish the church.  This was done later in the meeting.  The only councillor to oppose the motion to rescind was Bob Colhoun.

Comment:  the Southwood church, if restored, could be a heritage and economic development resource for the community if it is used in contexts such as events, heritage tours, cultural tours and trail development.  It needs to be restored and designated and then the heritage committee needs to make sure that the events planning and the heritage tours include it.  For example; the town could have a thanksgiving weekend event, tours of the fall colours and a harvest thanksgiving festival at various sites, including the Southwood Church.  Put the wonderful Severn Bridge WI ladies with the Southwood group and traditional thanksgiving suppers could be organized.  Have the farmers market do a special thanksgiving market at the site that weekend.     Then add a guided night sky visit to the Torrance Barrens dark sky preserve.  I bet that this could draw many visitors to our area.   It only requires imagination, planning and the involvement of others.

Transportation   After Evelyn Matson proposed that the town implement a heritage themed trolley to link the wharf, uptown and south end shopping areas the seniors centre decided that they were interested in a broader transportation option for seniors.  They asked the town to strike a committee to look at transportation needs and develop a plan.  This was approved.

Torrance Barrens Dark Sky Preserve   Mike Silver talked to the council about the need for a dark sky by-law as without one the preserve could be lost.  Private signs and commercial lighting are becoming a big problem.  A by-law creates a level playing field for businesses, is enforceable, conveys standards and helps preserve an economic resource.  The Preserve has a high national and international profile and is a tourism generator.  There is an event October 17 and special sky viewing after dark.  He offered to help with drafting a by-law. 

Updates

Centennial Centre expansion and the new aquatic facility.   A committee has been struck including non town members to advise on design.  There will be a public open house for input as well.  The architect is chosen and the $1.6 million contract will be signed.

Communities in Bloom The town won 5 blooms this year at the national awards.  The lowest score was in the category of trees and urban forestry.  We need an inventory of the trees.  The winter lights will not be in competition this year.

The tornado   Most of the cleanup is done.  The free brush tipping has expired.  Cost to date for public works is $109 thousand.  Outstanding bills include equipment rental, contractors’ services and outstanding work.  This exceeds the current budget so other activities will be adjusted.

Gull Lake Rotary Park lost 30 mature pines and other trees.  A tree replanting dedication program will be put in place so people can donate to the cost of replacement trees.  Name plaques will be made for the donors.  Costs of replanting will be $26 thousand.  The pine logs from the trees taken down will be rough sawn on site with a portable saw mill, the lumber will be used in the new centennial centre and also the public will be asked for suggestions.  There is approx. $10 thousand worth of lumber.   Community services has spent approx $25 thousand on their clean up.

Muskoka Road Streetscape  the agreement for the G8 money is now awaiting Federal approval and signature.  The lighting and street furniture will be the same as that on the already built south end.  LED bulbs will be installed in the existing and new lights. 

Ontario Youth Winter Games  5 sites in town need 150 volunteers

Zoning by-law open house   about 60 to 70 people attended.  There will be a draft by-law in about a month available for the public. 

New Business

A by-law was enacted prohibiting stopping on Edward Street between Muskoka Road South and Clarence Street.  The new south end plaza has generated a lot of traffic on the street.

A shore road closure on Kahshe Lake was approved.  the land is now surplussed.

The condominium approval for the Moonlight Bay Condo on Gull Lake was extended

The new town logo will be launched in 2010.

Budget   Lou Guerriero asked council to tell him what kind of public input they want for the 2010 budget.  He implicitly indicated that the 2009 model did not work well.  T. Pilger suggested that there should be a public forum earlier in the process.  Mark suggested electronic input.

Comment:  if public input is to be of use it must be based on sound information and occur early enough in the process that it can be included.  It could probably be best done department by department in a public forum where understanding and comment could be gained and then the overall reviewed.  There is no reason that face to face and electronic should be treated as exclusive options. 

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Council Notes                        September 15, 2009       Without Prejudice 

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.   

Council met in closed session re litigation or potential litigation and re land acquisition or disposition matter.  This had to do with the Home Building Centre property and the Centennial Centre expansion and aquatic centre.  A resolution was brought forward at council. 

Deputations:

1. Introduction of Planscape re Zoning By-law Update – Greg Corbett and Brad Noble of Planscape were introduced.  They will work with planning staff on the comprehensive zoning by-law. They outlined the planning framework.  The first public open house is to be held October 3 in the Terry Fox Room of the Centennial Centre.  They are aiming for a three month turnaround with the passing of the new by-law by the end of November or early December.
2. Katie Pellerin of the Muskoka Trails Council.  Ms. Pellerin thanked the Town of Gravenhurst for their donation of $200 which enabled the Trails Council to attend the Ontario Trails Conference.  She gave an update of the conference and also reported on the first Muskoka Amazing Race.  This was very successful and they were able to fund raise over $10,000. 
3. Midwives of Muskoka – fee waiver request.  They were again asking council to waive the $264.45 ticket printing cost for an event held at the Opera House.  This was brought forward at the Aug. 18 meeting and refused.  Councillor Sandy Cairns asked that it be brought forward under the Corporate Services portion of the meeting.
4. Evelyn Matson re Trolley Service – Evelyn made a presentation regarding the town providing a trolley service to connect the three main retail areas – the Wharf, Uptown and the SouthendPlaza.  She proposes a trolley similar to the Santa's Village trolley in Bracebridge.  The Town could apply to various programs for funding to cover most if not all of the capital costs to purchase the trolley and revenue for operating costs could be raised through advertising, donations and possible rental of the trolley for special events.  Evelyn had letters of support from the BIA, Chamber, and various merchants and provided Council with copies of comments received from the public.  Sandy Cairns supported the idea; Terry Pilger supported the idea by asking that a staff report be back to the Economic Development Committee; Paisley Donaldson had reservations because of the purchase cost of $85,000 to $100,000.  Evelyn reiterated that most of the capital expense can be covered through funding but agreed that if funding was not available that the town cannot afford this expense.  Mark Clairmont feels it is worth looking into.Evelyn emphasized that she was presenting this as a private citizen and that it is not a GGRA initiative.  COMMENT;  Hopefully a staff report will be brought forward early in October.  It is refreshing to see a resident with so much enthusiasm and a real desire to promote Gravenhurst.  
5. Municipal Heritage Committee re Southwood Church – Hank Smith, Chair of the Municipal Heritage Committee was asking Council to defer, when adopting  the September 1^st, 2009 Committee of the Whole minutes, the resolution directing staff to have the Southwood Church demolished.  That resolution gave the Heritage committee until October 31^st to inspect the building and identify if there any any salvageable items that could be saved as heritage pieces.  Mr. Smith stated that the Heritage Committee needs time to follow process.  They will be visiting the site the week of week of September 21 and would like to make a presentation to Council in due time.  Later at the Council meeting Mark Clairmont asked that the aforementioned resolution be reconsidered.  The request to reconsider was lost and the adoption of the minutes as presented was approved.  Comment:  Why was this simple request of a Committee of Council denied?

Community Services

1. David Grass, YMCA re Centennial Centre Expansion and Aquatic Centre – Potential Partnership.  David Grass spoke of the YMCA's proposal for potential partnership in running the facility.  He outlined the history of the Y and how they have effectively partnered with other municipalities.  Mayor John Klinck expressed his appreciation for all the the Y has contributed to date but expressed that Council is obligated to look at all models and proposals.  Tracy Wilson wondered what would happen to the current programs that are run by the Town through the Recreation & Community Services Department.  Comment:  An article in the Banner the next day indicated that another would be operator has complained about the perception that the YMCA is getting this contract.  This is what lies behind the mayor's comment.  Any process for awarding the right to run the facility must take into account many factors, such as assistance for low income users, costs to the town, fee structure for users, range of programs and experience of the applicant.  There are other factors. We do not want a public facility run on a for-profit basis by others.
2. Selection of Architect – Centennial Centre & Expansion Centre – Interviews with the five firms that submitted expressions of interest were followed up by reference checks of the two front runners – CS&P of Toronto and Evans Bertrand Hill Wheeler Architecture of North Bay.  The interview team recommended CS & P Architects as the lead architect for the design and construction of the project.  The resolution was carried at the Council meeting.

Development Services

1. Gravenhurst Environmental Advisory Committee  - Committee passed a resolution approving the GEAC Terms of Reference.
2. Gravenhurst Environmental Advisory Committee Presentation.  Danny Epstein spoke on behalf of the GEAC  “In Pursuit of Community Sustainability”.  The GEAC proposes that Gravenhurst adopt a framework within which strategic actions can be identified to secure this community for current and future generations.  To drive this framework the committee is proposing a set of principles to guide Council.  The GEAC's current mandate is to provide advise to Council on a wide range of environmental issues that will support the sustainability of Gravenhurst.  They could take on the role of working with the community to develop and overall Vision for Gravenhurst.  They feel that having a vision that the community at large buys into and that has the political commitment to follow is the real starting point of moving towards a sustainable community.  The GEAC has talked to the various department heads of the Town and has invited community groups to a workshop focusing on environmental issues facing the Town.  This will be held on September 26 at the Terry Fox Room at the Centennial Centre.  Comment – Council asked few questions and seemed disinterested in the idea.  WE consider it important and will to work with the Environmental Advisory Committee
3. Request to Extend Conditions of Draft Approval North Lake Estates Subdivision – The proposed plan of subdivision is located west of Highway  11 and abuts the north side of Picard Lane, Kilworthy.  This is the fourth request for an extension to the original draft approval.  Committee passed the resolution recommending that the District of Muskoka approve a further two year extension.
4. Site Plan Approval – Committee approved a Site Plan Agreement for A.P.Monk Optometry, Professional Corporation for an addition to the rear of his existing building.  The proposed two storey addition will contain a garage on the ground floor and an apartment on the upper floor.

Economic Development

1.  Ontario Youth Winter Games Opening Ceremonies – The Opening Ceremonies Committee has expressed concerns about the Wharf special events field ability to support the 5000+ attendees and about parking.  Site visits have occurred and staff and the Opening Ceremonies Committee remain confident that the field will accommodate the group and that there is sufficient parking onsite or close by to accommodate the vehicular traffic.  Public Works will need to plow and lift snow throughout the winter to prepare the site for the Ceremonies.  The Opening Ceremonies committee is expecting that the Town of Gravenhurst will assume the costs of snow removal from the parking lots and grooming of the snow on the event field and entry points.  Committee passed a resolution directing staff to continue to dialogue and work with the OWG Opening Ceremonies Committee and that the Committee agrees to budget the required financial resources to prepare the field and remove snow.

Corporate Services

1. Committee discussed extending the waiving of the landfill tipping fees for residents affected by the August storm.  At the council meeting a resolution was passed approving the extension until October 6.
2. Gravenhurst Development Charges Timeline – Council Presentation – Dec. 12, 2008; Notice of Public Meeing – Sept.23, 2009; Study to be Completed and Available – Oct. 6, 2009; Public Open House – Oct 9, 2009; Public Meeting – Oct 20,2009; Passage of By-law – Nov.17, 2009.
3. A resolution to waive the fees at the Opera House for Midwives of Muskoka was lost.

Council

As well as the already noted resolutions , Council passed a by-law to authorize the Mayor and CAO to execute an agreement with the Minister of Energy and Infrastructure and Minister of Agriculture, Food and Rural Affairs for Building Canada Fund – Communities Component. This is for the grant money for the Centennial Centre Expansion and Aquatic Centre.

A resolution was passed regarding 290 Church Street (Home Building Centre property) to enact a termination notice of the lease. Mayor Klinck explain that the six month notice falls into place with the Home Building Centre plans for their new building and for the expansion of the Centennial Centre.  There is flexibility on the part of Home Hardware and the Town.

Meeting adjourned

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Council Notes          September 1, 2009             Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items. These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.

Council met in closed session re 2 litigation matters and 1 property matter. No resolutions came out of the closed session. Councillor Guerriero was absent as he was away on holidays.

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Council Notes                        August 6, 2009       Without Prejudice 

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.  With the change to minimize the content of the town minutes these notes are the most complete record available to the public. To see background papers go to the town website.   

There was no closed session today.  Councillor Colhoun was absent as he was in Toronto. 

DEPUTATIONS

    There was a presentation to Wayne Hodgson.  He has successfully completed the Ice Making and Painting Technologies course.  This is recognized as a component of the Ontario Recreation Facilities Association's Professional Designation program. 

   A representative of Can West Shows, who put on the In Water Boat Show and Ribfest, appeared with some concerns and suggestions for next year.  He was requesting more flexibility next year.  Parking was a major concern – the temporary “no parking” signs on some streets and the overall lack of parking.  A fishing tournament booked for the same weekend caused chaos.  The exhibitors with trucks & trailers received parking warnings and some were ticketed.  The organizers were informed on the Friday of the event that uniformed police officers were required at the lights – the organizers were required to pay for this and felt it was not necessary.  They want more electrical power in the field for next year.  The concerns will be considered when staff sit down and go over the event with the organizers.   

COMMUNITY SERVICES

1. Gravenhurst Minor Hockey Association Request for reduction in fees for Ice Time – Deborah Broderick brought forward a report based on the deputation by Minor Hockey at the July 21 Committee meeting.

The current rate for 2009 as approved in the budget is $82.00 per hour plus GST.  GMHA had requested a further subsidized ice rental rate of $60.00 per hour and a new Mite rate of $50.00 per hour.  The current prime time rate is $105.10 plus GST.  Debbie compared Gravenhurst's rate to Bracebridge, Huntsville and Orillia.  She feels part of the reason for GMHA's financial shortfall  is that they are asking for too much ice time for the numbers of players that they have.  Bracebridge's minor hockey uses some non-prime time, such as early morning, and thus the fees are not as high.  Gravenhurst minor hockey does not book any non-prime time.  Several councillors felt there is merit is continuing to dialogue with the interested parties to come up with a solution for next year.  They are particularly supportive of the Mite program which will encourage young kids to join hockey.  Most felt that it is too late in the year to change fees for this year as the 2009 budget was based and approved on the existing fees.

2. Communities in Bloom Minutes – July 16, 2009.  Debbie Broderick reported the national judges were in town the last week of July.  She acknowledged the dedication and work of Councillor Cairns, chair of Communities in Bloom and also thanked senior staff for their presentations during the round table discussions with the judges.

PUBLIC WORKS

1. Half Day & Hourly Rental Fees for Muskoka Wharf – At the later Council meeting, Council passed a by-law to amend the fees by-law to allow for half-day and hourly rentals at the Muskoka Wharf and to incorporate charges for the new Opera House ticketing system.

DEVELOPMENT SERVICES

1. Committee passed a resolution do declare lands surplus.  This is to allow for closing a portion of an original shore road allowance (Leithwood – Lake Muskoka).
2. Home Hardware Stores Limited (Home Building Centre) – Site plan Agreement to allow for the building of the Home Building Centre and related accessory structures at the corner of Musquash Rd. and Muskoka Rd. 169.  This will consist of 20,000 sq. ft. of retail space and 20,000 sq. ft. of additional storage.  The proposed development will be on municipal water and a septic system.  Councillor Guerriero questioned the storm water management.  Councillor Wilson expressed concern that this is another box store and wondered if they could make the entranceway stand out.  Councillor Clairmont also asked if they could “soften” the look.  Councillor Terry Pilger  wondered about a mural on the wall.  The applicants have already agreed to stone work and to have a post and beam entrance.  The Mayor said he is delighted to have Home Building Centre at this entrance to town, as well as the Canadian Tire at the south entrance.  The resolution approving the site plan was carried.

CORPORATE SERVICES

1. Library Board Request for New Reserve Fund – the Library has received a bequest from an individual's estate in the amount of $60,000 and the funds were temporarily deposited into the Library Equipment Reserve. The Library Board has requested that a new reserve fund be set up to receive donations or endowments from the public.  The funds would be used for the acquisition or capital improvement to municipal assets and approved by the Library Board and Council.  At the later Council meeting a by-law was passed setting up a Reserve Fund to be know as “The Gravenhurst Public Library Endowment Reserve Fund”.
2. 2009-2010 Municipal Insurance Liability Insurance Renewal – At the later Council meeting Council passed a resolution accepting the proposal from Jardine Lloyd Thompson for the period August 9, 2009 to August 9, 2010 in the amount $313,125 plus any applicable taxes.  Councillor Bryan Pilger asked if other quotes had been solicited – Treasurer, Ken Watson said he does not recommend it at this time but maybe in two years.
3. Proposed Ticket Processing Fee for the Gravenhurst Opera House – as mentioned earlier this by-law was passed at the Council meeting.  The new ticketing system was approved at the July 7 meeting and this $4.75 processing fee will be charged to pay for the system and cover the ongoing per ticket charge of the vendor.
4. Ward Review Update – Council, after extended debate, voted to approve the hiring of consultants to review the ward  boundaries and recommend an effective and equitable system of representation for the town.

The review will be conducted according to the principles the citizen representatives laid out in their deputation of July 24.  These are:  equity or parity, simplicity, accountability and accessibility, communities of interest, population growth, straightforward boundary lines and appropriate size of council.  The consultants' report is to provide options and make a recommendation to Council. 

The clerk presented 2 motions to council.  The first was to hire a consultant to conduct a review for a cost between 10 and 25 thousand dollars.  The second was to exempt her from the requirement to tender the service due to the tight time frames. 

Detail report.

The discussion opened with a brief summary of the situation and of the need for immediate action.    The time line proposed would have a public open house on October 3 to look at the options and provide comments.  The final report and council vote would be October 20.   

Councillors had the following discussion: 

Sandy Cairns:  she felt staff did not have the time to do this.  But thought spending 25 thousand was not right.

Mark Clairmont:    wants to deal with it internally.  A committee of council could look into options.  Wanted to table an amendment to just change the number of councillors in certain wards.  (reporter note: he voted against this change when it was proposed in a formal motion on April 7)    He perceives that this is about the public thinking that councillors are not doing a good job and this offends him.  He misses the whole point about equity and fairness.   He feels that there will not be an OMB challenge.  He verbally opposed the contract then changed his mind to support it and agreed to waive the tender process.

Paisley Donaldson:   Council still does not get the message.  The citizens have given clear direction.  It is time to review the wards.  Just get on with it.  Council has shown it cannot make a decision.  This has been in the strategic plan for 2 terms of council.  We have done this to ourselves and now must deal with it. 

Lou Guerriero:  Council has no choice under the municipal act.  Council must act.  People are not questioning the performance of individual councilors.

John Klinck:  feels the expert will make a fair assessment and he will come back with several options and Council will make the decision.    Citizens have executed their right and it will cost more to go to the OMB than to do this study.     He feels that there is a strong chance of an OMB challenge if council does not act.  People are still asking where they can sign the petition.  They want this change.

Bryan Pilger:  opposed to spending money.  Does not see the need for change.  Could have all councillors elected at large and no wards.

Terry Pilger:  reviewed the petition which says the citizens want the boundaries changed.  Council cannot be wishy washy about this..  If the public doesn't like what council does they can still go to the OMB.  He thinks council can do this work with staff support as it will not take much time.  At the vote stage he emphasized procedural matters such as the order of the vote and whether the chair has a vote.

Tracy Wilson:   wants to know why cost has gone up to 25 thousand. (reporter note:  this was the original estimate of the clerk at budget time) 

How they voted

Those who voted to let the contract:  for Cairns, Clairmont,  Donaldson, Guerriero, Klinck.  opposed were B. Pilger, T. Pilger and Wilson.

Those who voted to let the contract without tender:  for Cairns, Clairmont, Donaldson, Guerriero, Klinck.  opposed were B. Pilger, T. Pilger, Wilson. 

Comment:

The proposal to review and change the wards now goes back 2 council terms, 6 years.  Councillors have delayed on and refused to make change and turned down proposals for change.  They are now trying to introduce 2 red herrings into the discussion:  the first that this public request for change is an attack on their competence and second that the town's tender process must be adhered to.  Neither of these concerns address the petition request.  They put themselves in this position of tight time frames.  The public is concerned about fairness and equity not the individual performance of councilors.

Why are the Pilgers, Clairmont and Wilson  still opposed to change?  There was lot of huffing and puffing and heated debate and not much listening or opening of minds.  

We will keep you posted on the process as it continues. 

Remember the public open house October 3 

COUNCIL MEETING -

As well as the above noted by-laws and resolutions Council passed by-laws to appoint a Deputy Fire Chief (David Eidsness), to deem part of a registered plan not to be registered (Kenneth John Watson and Heather Louise Watson- Muskoka Beach Rd.), and to deem part of a registered plan not to be registered (Carolyn Ann Percy and Michael Howard Percy and Shirley and Douglas Coultis – Laidlaw Ave.)

Council was adjourned. 

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association