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Greater Gravenhurst Residents Association

Council Notes                        April 20, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

Council met in closed session at 2pm re 3 items under Personal Matters About an Individual plus a legal matter and property acquisition/disposition.  The property matter was to relist the Doctors' Building on Muskoka Rd. S.  Councillor Terry Pilger declared a pecuniary interest re the property matter.

Deputations

1.      Robbie Irvine spoke on behalf of the Blue Skies Network re the White Pine Parkette. She updated Council re plans for this year.  The Blue Skies are again seeking donations from the public re sponsorship of plants for the “tree”.  They also asked the Town to consider watering the flowers once a week, since staff have been hired for watering and also asked if a garbage bin and bicycle stand could be placed near the parkette.

2.      Brandon McGregor updated Council re BIA activities and explained the budget for this year.  The BIA has partnered with the Chamber of Commerce and this year's Fashion Show was the most successful to date.

3.      Evelyn Matson & Al Denne presented on behalf of the Transportation Committee.  They updated Council on the Committee's activities.  They would like to have a system in place for the summer months, beginning on Wednesday June 30^th.  Costs to establish and run for the summer months would include, operational cots, and initial start up fees which would amount to approximately $22,00 to $24,000.  They were asking for support to apply for funding from “Futures” for $5,000; for permission to pursue a professional transportation report if funded by Government funds and asking for Council's ongoing support.

4.      Public Meeting re:  Building Department Fees Changes – no member of the public spoke.

5.      Brian Ferguson re Ditchburn Bay Boathouses – He was speaking to Council once again re this proposed plan.  He thanked Council for their positive attitude.  He said the Ditchburn Bay Association understands rules have to be followed and requested that the town fund the OP and Zoning amendment applications and the studies required.  They feel this will benefit the entire town – the area will be cleaned up, jobs will be provided and the tax base will increase.  He asked that Council consider the net benefit to the town.

COMMUNITY SERVICES

1.      Gull Lake Rotary Park Snack Bar Lease – The Request for Proposals for the snack bar closed on Apr. 21.  Three packages were picked up but no responses were received.  The RFP was released again with two food service options – one for a full food service and one for a cold service only.  The RFP closes May 28.

2.      Minutes of Centennial Centre/Aquatic Facility Decision Committee meeting Apr 8.

3.      An Open House for the Centennial Centre Expansion & New Aquatic Facility will be held on May 29 from 10am to 1pm at the Legion.  The Architects, Construction Manager and representatives of the YMCA and the Town will be present to answer any questions.  The Mayor has already presented updates to the Rotary Club and the Pine Ridge Homeowners Association.

4.      Fred Schulz presented re Music on the Barge. The first concert is Sun. June 20 with the Muskoka Concert Band and the closing show is Aug. 15 with the Good Brothers. The rainout location this year is the Gravenhurst Opera House.

Public Works

1.      The Public Works Committee supports the Girl Guides & Pathfinders in continuing the Yellow Fish Program.  The Yellow Fish program highlights to the public an awareness of how pollutants might enter the stormwater system and the natural environment through municipal stormwater drains.  Last year the program was implemented on John St. S., Mary St. S. and part of Hotchkiss St.  This year they will be working on Sarah St. N. and S.  Public Works provides traffic cones, work gloves and safety vests.

2.      Proposal re Wanda III Boathouse – At the May 4^th meeting the Muskoka Steamship and Historical Society presented a proposal re the boathouse.  The Muskoka Wharf Board supports the proposal.  Staff have investigated the proposal and some items need further investigation such as land ownership, compliance with municipal by-laws and dialogue with the neghbourhood.  A report will come back to Committee.

3.      Wharf Board minutes of meetings held Mar 9 and Apr. 13.

Development Services

1.      Ditchburn Bay Boathouse – study estimates. Staff have obtained preliminary verbal estimates re environmental and traffic studies - $5000 to $6000 for environmental and $6000 to $8000 for traffic.  Some councillors questioned if previous studies done at the Wharf would suffice.  Nick Popovich explained that these studies would be used as a base.  The impact of the redevelopment of the boathouses would have to be evaluated.  He stated development charges would be applicable as there is no residential component there now.  Mayor Klinck stated this is a unique initiative -he cannot recall having a defined neighbourhood come forward before.  He suggested the proponents meet with the neighbourhood, particularly the Muskoka Bay Properties Owners Association. Mr. Ferguson said they are in the process of putting together a list of boathouse owners in favour of the proposal – he believes it will be 60% to 70%.  They want people to understand the possibilities for the area and will meet with anyone.  Councillor Terry Pilger thinks the idea is worth keeping alive.

Economic Development

1.      Amy Taylor presented a report on behalf of the Transportation Committee.  She reiterated the Committee's points that they were asking the Economic Development Committee to support and answered Committee's questions.  A route of 23 stops is proposed. The route will connect the Wharf, South End Plaza and Uptown.  Stops at the Centennial Centre, new Municipal Office and key businesses have also been included.  The route takes 1 hour to complete.  The fee suggested is $2 for adults and children under 12 free.  The Committee recognizes that the service at this time would only be for July and August.  The Committee is going to try to fundraise to cover costs of this service this year.  Committee passed a resolution supporting:  1.)  The submission of a funding application to Muskoka Futures, for $5,00 in seed funding for a summer service.  2)  Permission to pursue a professional transportation study, only if funded 100% by provincial or federal funds.  3) Permission to continue working on a possible transit solution, including soliciting funds, obtaining quotations and promoting the possible operation times and routes and that once all funds ($24,700) to run a summer service have been obtained to draft a contract with Hammond Transportion to provide summer service. 4)  The contract would be returned to the Economic Development Committee for consideration.

The Transportion Committee has discussed purchasing a vehicle. It was agreed that having a service provider is the best option for the Town to start with.  They are looking at a 14 -16 passenger leased vehicle with decals of the Segwun on the sides. Purchasing a trolley is still a possibility in the future but it will take time to go through the funding applications.

Corporate Services.

1.      Amendment to the Burning Control By-law 2005-208 as amended – Commititee passed a resolution which will regulate bonfires.

2.      Committee passed a resolution approving a request from the Severn Bridge Agricultural Society for $4,400 to assist in construction and improvements to the Fairgrounds.  The funds will be allocated from the Rural Facility Assistance Reserve. Additional funding will be allocated to the Reserve in the 2011 Budget.

3.      A resolution was passed approving the 2010 levy requisition in the amount of $35000 for the Business Improvement Area. 

4.      Fees and Services By-law – At the Council meeting a by-law was passed adopting the new fees. 

5.      A resolution was passed adopting revised terms of reference for the Gravenhurst Accessibility Advisory Committee.

6.      2010 Final Levy By-law – At the Council meeting a by-law was passed adopting the annual lower tier levy; tax rates for upper and lower tiers and to provide for penalty and interest in default of payments. Treasury staff are currently preparing final tax bills. The due date will be Aug. 31/10. The 2010 levy for Gravenhurst is $7,969,677.

7.      Transition to New Financial System & Quarterly Financial Reports – The Town is moving to a new Financial System (Vadim).  The is a joint venture through the Muskoka computer Centre at the District of Muskoka and includes the District, Bracebridge, Lake of Bays Township and Muskoka Lakes Township. 

Councillor Mark Clairmont announced that the Municipal Heritage Committee was successful in its application for funds for improvements to the Barge.

Council Meeting

This is where the excitement began.  When the resolution to approve the May 4^th, 2010 Committee of the Whole minutes came forward, Councillor Terry Pilger asked that Recommendation “C” be removed and reconsidered.  This recommendation dealt with awarding the entire existing Municipal Office space to the Fire Department.  Councillor Lou Guerriero felt there was a procedural issue with pulling and reconsideration of a motion that was passed with a recorded vote.  He said it didn't make sense to reconsider.  The CAO and Clerk conferred and determined that a 2/3 vote was needed to dispense with Notice of Motion.  This was achieved.  Terry Pilger had to give his reasons for wanting to remove the recommendation – he felt that it had been rushed.  He acknowledged that the Fire Department deserves excellent training facilities.  He wanted to defer until there was a more in depth report and felt the public needs to see the layout of how the Fire Department plans to use the space.  He said there  is no panic – take time to look at the proposal and move forward with a proper plan.  Lou Guerriero said there is no final plan.  An empty building gives the Fire Department the ability to plan. Any requests for capital expenditures would have to come before Council anyway.  It was also said that the building was built for the Fire Department.  Councillor Mark Clairmont is convinced the Fire Department has a case for the whole building and he is satisfied he has enough information to make the decision.  He is convinced there will be no major costs.  Councillor Sandy Cairns was unable to attend the May 4 meeting but supports the Fire Department and think their current conditions are a disgrace.  Bob Colhoun stated that yes, they need the space but do they need all of the space?  Councillor Paisley Donaldson said this is embarrassing – they made the decision.  She was upset that members of the public write letters and put them in the newspaper.  Councillor Tracey Wilson supported deferring and looking at the situation more closely. In a recorded vote the motion to defer was defeated with only Councillors Terry Pilger and Tracy Wilson supporting it.  COMMENT – This certainly sparked lively debate amongst the Councillors.  Some of the councillors just don't seem to get it.  There is great support and respect for the volunteers of the Fire Department.  Yes they need and deserve more space.  However, no written report or proposed layout were brought to the May 4 meeting.  Once again, there appears to be a lack of planning.  Surely there has been dialogue in recent months regarding the needs of the Fire Department.  How can it be that the Chamber of Commerce was asked to bring forward a proposal for renting part of the current municipal office space and then “suddenly” after councillors toured the Fire Hall it is determined that the Fire Department requires the whole space?  The Mayor stated there is a conceptual plan of how the building will be utilized and  that any member of the public can ask to see it.  If you are interested in viewing this preliminary plan contact the Mayor or a member of Council.  It has been stated that the building was built for the Fire Department and that Council is returning the building to the Fire Department.  The writer believes that the two story addition was built for the municipal offices. 

Greater Gravenhurst Residents Association

Council Notes                        April 20, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

Council met in closed session at 2pm re property acquisition/disposition.  No resolutions but a staff report will come forward in another month.

Mayor Klinck donned a hockey jersey from the Deseronto Storm.  Mayor Klinck and the Mayor of Deseronto had a friendly wager during the recent Muskoka Shield hockey playoffs.  The Mayor of the unsuccessful team had to wear a hockey jersey from the winning team for an entire Council meeting, as well as make a donation to a charity of his choice.  Mayor Klinck announced he would be delivering a cheque to the Gravenhurst Salvation Army in the name of the Deseronto Storm team.

This was a very long meeting – approximately 6 hours long.

Deputations:

1.       Derrick Hammond from the District of Muskoka re Technical Study Review Process.  The District is looking to reevaluate their approach to peer review of technical studies to address natural hazard, environmental and engineering issues.  Most engineering studies are reviewed by Muskoka's Engineering & Public Works staff. However, when “in house” expertise is unavailable the Muskoka Official Plan enables Muskoka to peer review the report at the applicant's expense.  Currently, staff distributes requests for quotation for each technical report and different firms are retained.  The exception to this is Water Quality assessments – one firm has been retained by the District with a standardized checklist.  Staff are proposing this same approach to other peer reviews.  There would be a sole provider with a term of 5 years with a yearly review. There would be no cost to the Town.  He was looking to see if the Town was interested.  Nick Popovich had no concerns and feels it would streamline the process followed now.  Mayor Klinck, Development Services chair, Paisley Donaldson, and Nick Popovich are to dialogue and a report will be brought forward.

2.       Mr. John Ross spoke regarding the proposed site plan agreement for Mr. Ernest Wuebbolt (Muskoka Lake).  Mr. Wuebbolt applied for a minor variance for a proposed boathouse.  The minor variance was approved subject to the applicant entering into a Site Plan Agreement with the town.  The Committee of Adjustment specified that the removal of the boat port be done in accordance with best practices.  Mr. Ross is the lawyer for the adjoining neighbour who commissioned a Site Evaluation Report.  He stressed that every item in the site plan agreement is essential.  This will be dealt with further under the Development Services Committee.

3.       Mr. Brian Ferguson made an interesting deputation on behalf of the Ditchburn Bay Boathouse Owners Association.  He presented a concept of renovation of the boathouses.  Currently there are 57 boathouses in the Bay with 40 owners.  The proposed concept calls for boathouses on the bottom, living quarters on top of the boathouses and a sun deck.  The 40 owners are in general agreement on where they are going.  The proposal would require an Official Plan amendment as well as zoning changes.  They are asking that a special zone be created to recognize this special area.  This approach is unique and would need a design and system to make it work.  They do not want to force anyone to participate until they are ready and therefore it would be a long term project.  All would be on sewers and town water.  The density will not change.  They would like to get the necessary approvals and design one unit.  Units would fill in as owners decide to participate.  Mr. Ferguson  described the benefits to the town and the Wharf area.  They want the co-operation of the town to cut red tape and are asking that the town take out all roadblocks and unnecessary costs.  They consider this a renovation, not new construction, and so therefore there should be no development charges.  Many councillors showed support for the project but did recognize that there are challenges and a process that must be followed.  Nick Popovich advised that the OP and zoning amendments (Town & District) would take approximately 4 to 6 months. A formal application is necessary to proceed but if Council desires the staff report could be done before.

4.       Jodi Holder spoke on behalf of the Chamber of Commerce.   They are investigating  a new location for the Chamber office and would like to be in the centre of Town.  They are expanding to also provide health cards.  She described challenges for the downtown area with the move of the Town Offices, as well as the loss of Giant Tiger, the Liquor Store, amd  the IGA store.  The Chamber projects they will serve over 20,000 customers in 1 year.  They are proposing a lease agreement with the Town for a portion of the main floor of the current municipal building.  They would have to structure timelines with Service Ontario and require their approval for any new location.  This takes approximately 6 to 8 weeks.  Mayor Klinck stated that the Town's major consideration is the Fire Department's needs.  CAO, Cindy Maher estimates the municipal office move for the end of June. Councillor Paisley Donaldson questioned accessibility issues – the main doors would be an issue.  When asked if there would be renovations required, Ms. Holder said yes but nothing structural.  The Chamber was asking if there is an appetite at Council and within the community for the possible lease of the proposed space.  Councillor Clairmont wondered if the Chamber had explored other initiatives such as the Community Policing Office, the Carnegie Centre or the former IDA Drug Store location.  Ms. Holder stated that the Chamber is trying to solve a couple of issues – their own space and also help the BIA. She asked if there is a process for the Chamber to get an indication if leasing at the current Town offices is a possibility.  Mayor Klinck advised that the Town will be coming to terms with the Fire Department needs and will know by the first Council meeting in May.

5.       Lisa & Dave Yeates (Sparrow Lake).  The Yeates' want to purchase a portion of town owned park land which is adjacent to their cottage in order to build a garage.  Their request came before the Development Services Committee at the Jan. 19 meeting and was deferred at that time.  This request was dealt with at the Development Services Committee (see notes below).

6.       John Duck spoke re the new comprehensive by-law and its implementation.  His concern is septic systems and setbacks.  The issue came up when an application was submitted for an upgrade to an existing septic system.  His concern was with the proposed sliding scale re enlargement and extension of non-complying residences in the residential waterfront zones.  Although this has been removed from the new zoning by-law he feels it will come up again. If there is a return to the sliding scale Mr. Duck urges that both structures above the ground and septics are looked at.

COMMUNITY SERVICES

1.       1.  Gravenhurst Centennial Centre & Aquatic Facility Healthy Food Choices – Judy Vanderveer, Town of Gravenhurst Recreation Program Coordinator and Brenda Marshall and Mary Ellen Dean of the Simcoe Muskoka District Health Unit made a presentation regarding the Eat Smart Recreation Centre Program. This program recognizes and promotes nutrition, food safety and supports a smoke-free environment. Staff are proposing that our new recreation/aquatic centre apply to be an Eat Smart Recreation Centre. The Community Services Department would apply to the local Health Unit to become an Eat Smart Centre.  The Health Unit will assist the Community Services Department via a registered dietitian who will work with staff to create menu choices, create visual displays, promote  “Eat Smart” items on the menu and provide credible nutrition information.  Committee passed a resolution directing staff to develop an Eat Smart Recreation Policy and to become an Eat Smart Centre.

2.       Take heart Muskoka and New Healthy Communities Ontario Approach – Judy Vanderveer provided an update on the Take Heart Partnership of Muskoka and their accomplishments since 1998.  We will now be taking part in the new Healthy Communities Ontario approach.  Take Heart Muskoka received a letter from the Medical Officer of Health for the SMDHU confirming funding for the Ontario Heart Health Program.

3.       Minutes of Decision Committee meeting March 25. 

PUBLIC WORKS

1.       Addition Licensed Docking at Muskoka Wharf –The Muskoka Wharf Board is recommending that an additional 6 dock slips be built.  Five applicants have  submitted completed license agreements and deposits to secure possible docking space for the 2010 boating season.  The Muskoka Wharf Board has adequate funds to construct the new docks.  The cost of the docks is $37,690 plus GST.  Committee passed the resolution endorsing the recommendation.  Councillor Sandy Cairns was the only councillor not in agreement.

DEVELOPMENT SERVICES

1.       Wuebbolt Site Plan Agreement – Mr. Wuebbolt requested that he be allowed to speak and Committee granted permission.  As noted under deputations, a boat port was to removed and a site plan agreement entered into.  Mr. Wuebbolt does not oppose the removal of the boat port but does question requirements of the site plan agreement to restore the shoreline. The Committee of Adjustment did not mention restoring the area. A building permit was issued in October/09 and construction commenced.   The boat port was existing when he purchased the property in 2003. The property has 725 foot of frontage on Lake Muskoka.  The small sand beach next to the boat port was not maintained by the previous owner.  The Wuebbolts want shallow and deep water areas for swimming and also more parking area. In the spring of 2003 the Wuebbolts contracted Coon Brothers to clear the area.  Mr. Wuebbolt claims he developed the area legally (this was confirmed by Nick Popovich) and wonders why they are being asked to remove it now.  He asked that points under #4 in the site plan agreement be removed – these deal with rehabilitating the area.  Councillor Sandy Cairns expressed concerns with that much gravel so close to the water.  Mayor Klinck asked if Mr. Wuebbolt would be happy with the conditions of the site plan agreement to remove the boat port and the gravel next to there.   Councillor Bob Colhoun felt the Committee of Adjustment was looking to have remedial work done in the boat port area only and was surprised when reading the report that the neighbour would have Michalski, Nielson make comment for her.  Councillor Lou Guerriero felt that a site visit should be undertaken.  He feels it needs to be done right with professional advice.  A site visit is planned for April 27 re other work and committee decided to defer this until after that visit.

2.       Proposed Purchase of Town Lands – Yeates  - See deputation above. Staff recommended that the lands be retained by the Town as they provide public access to Sparrow Lake.  These lands were dedicated to the Town as parkland through a subdivision agreement dated March 7, 1968.  The purpose of this lands was to provide water access to the subdivision's interior lot owners. A licence of occupation was granted in 2006 to construct a dock on the property and expires in 2017.  The Yeates want to purchase a portion of the lands to construct a double car garage and feel that it would not interfere with public access or the licence of occupation.  A request by a previous landowner to purchase the property was refused.  Committee passed, in a recorded vote, a resolution that the lands be retained by the Town. The only Councillor to vote no was Mark Clairmont. 

3.       Comprehensive Review – Gravenhurst Zoning By-law – Wianko House Property (Sparrow Lake) – The recommendation of the planning team remains that this property be zoned Commercial Waterfront.  This was deferred at the April 6 meeting so that staff could meet with the new owners to understand the intended scale of development and the commercial operation envisioned.  On April 8 members of the planning team and several Council representatives met with the agents of the new owners.  They prefer the current zoning. The neighbours have concerns that it does not conform with the Official Plan.  Nick Popovich is comfortable that keeping the zoning “as is” conforms with the OP.  Staff did indicate that the owners would be required into a Site Plan Agreement with the Town and noted that it would be important to buffer abutting landowners from any proposed development. 

4.       Application to Close Original Shore Road Allowance and to Close Unopened Road Allowance – Page (Kashe Lake).  This is regarding the application which included the donation of the severed lot, a “Natural Heritage Area”, (a cranberry marsh)  to the Muskoka Heritage Heritage Trust. Mr. Page wishes to acquire ownership of a portion of the Unopened Road Allowance and Original Shore Road Allowance in order to increase the minimum lot frontage of the proposed retained lot. Committee, in a recorded vote, passed a resolution declaring the property surplus and waiving the $559.60 Original Shore Road Closing application fee.  Terry Pilger was the only Councillor to vote no.

ECONOMIC DEVELOPMENT

1.       Provision of Visitor Information Services – Community Development Officer, Peter Rigby, brought forward a report at the April 6 meeting  Committee passed a resolution at that time directing staff to look at contracting out the provision of Visitor Information Services for 2010. There is currently $28000 in the budget.  Mr. Rigby brought forward another report.  In this report he presented 3 options:

1.  Accept the proposal of the Chamber of Commerce – The Chamber would maintain a visitor information centre on behalf of the municipality on fee for service basis.  The Centre would be maintained in the current Chamber office location.  The Chamber would ensure that all staff was appropriately trained.  Hours would mirror the License office: Mon – Fri 8:30am to 5:30pm and Saturday 9am – 12pm.  Cost May – December $34,000.

2.  Publish a request for proposal .  Time constraints would make this option difficult.

3.  Town Delivered – Under supervision of the staff of the Economic Development Dept. and with assistance of the Opera House Staff, deliver visitor information at the Opera House.  The Visitor Information would be staffed by 2.5 students for a 12 week period ending Labour Day weekend. Cost of student wages (without any subsidies) at $12.00 per hour would be $14,400 plus required benefits that could total up to an additional $2,200.  This could be reduced with wages of $11 per hour.  An additional consideration could be the use of a part-time student from Labour Day through Thanksgiving weekend or to the end of the year. 

Mr. Rigby recommended Option 3 – Town delivered for the following reasons:

 1.  Town Policy that the purchase of any service or goods over $25,000 requires that a request for proposal be issued.

 2.  Time if of the essence and staff contends that insufficient time exists to undertake the RFP process and to ensure that all requirements for the delivery of the service are properly documented.

 3.  Time is of the essence and there is a need to start as soon as possible.

 4.  As this is an initial step in the development of proper visitor information services for final implementation in 2011, the operation of the services by staff will provide staff with needed information for the development of the 2011 RFP and of any relevant policies and procedures.

 5.  There is a need to identify the optimum location from which to deliver services.

Committee was generally supportive staff's recommendation.  Mayor Klinck and Councillor Donaldson wanted to wait until the May 4 meeting when the Chamber will know if the Town is interested in leasing space to them.  In a recorded vote, committee passed a resolution directing staff to implement Town delivery of Visitor Information Services.  Councillor Donaldson and Mayor Klinck voted no. 

2.       Economic Development Activity Report

3.       Minutes of the Economic Development Strategy Committee meeting – March 10.

CORPORATE SERVICES

1.       Asset Disposal re Municipal Office Renovation –   According to the CAO's report many articles such as doors and frames, lights, fixtures, HVAC equipment are to be saved and reused via the architect's design for the new office.  However, there will be many reusable articles that cannot be used in the renovation.  Some articles can be re-allocated to other departments but others will require disposal.  Two twenty foot storage containers are on site and are nearly full of reusable office furniture, tables and chairs, etc) with other goods being stored in rooms that will soon be under construction.  Committee passed a resolution authorizing the CAO to declare the building materials and other articles surplus and to donate those not readily sold and not being used by other municipal departments to the Habitat for Humanity Restore and that the public be informed that these items are available for sale at the Restore.  The Restore will provide pickup.

2.       Mayor's Annual Golf Tournament – Last year (the first year for the tournament) there were 140 participants and $30,000 was raised.  The recipient of these funds was the education programs at the Muskoka Boat and Heritage Centre.  This year the Gravenhurst Curling Club will be helping and will be the benefactor of funds raised.  The tournament will be held in the third week of August. 

COUNCIL MEETING

Reports from Municipal Officers – Comprehensive Zoning By-law Review – Greg Corbett of Planscape summarized the public consultation process and revision to the zoning by-law since the second public meeting.  Included in the revisions was the removal of the sliding scale re enlargement and extension of non-complying residences in the Residential Waterfront Zones.  At the April 6 council meeting the Planning Team was directed to delete the proposed sliding scale and return the provision to that which existed under By-law No. 94-54 which would not limit expansions provided that there was no increase in the existing encroachment.  Since then the President of the Kashe Lake Ratepayers Association submitted a request that the sliding scale be maintained and at a minimum be applicable to Kashe Lake properties.  This was included in the Zoning By-law for Kashe Lake. Councillor Terry Pilger asked about the Kashe Lake Plan, which was put into the Official Plan and if they had asked for the sliding scale at the time.  Councillor Lou Guerriero wondered if Council was comfortable with putting in the sliding scale for Kashe Lake with just one letter received.  Council passed a resolution to delete the Section re the sliding scale for Kashe Lake.  Councillor Paisley Donaldson had had a request for a specific property on Kashe Lake for a special provision on their property reducing the 30m setback to 24m.  She could not get a seconder for her motion.

Council passed two by-laws – to Deem Part of a Registered Plan not to be Registered (Levere/Cousineau)-Sparrow Lake.  This allows them to merge their lot with the portion of unopened road allowance that they purchased.

With a recorded vote, which was unanimous, Council also passed the by-law to enact a Comprehensive Zoning By-law for the Town of Gravenhurst and to Repeal By-law No. 94-54 and Amendments thereto. 

Council also passed a resolution recognizing the names of the volunteers that plan to work on the parkette on the Berlet Property.

Greater Gravenhurst Residents Association

Council Notes          April 6, 2010       Without Prejudice

 Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability. 

    Mayor Klinck was absent.  Council met in closed session re proposed or pending acquisition or disposition of land and personal matters about an indentifileable  individual. No resolutions came out of the closed session.

Deputations:

1. Veridian presented a cheque for $3000 to Michelle Van Kooten of KP Manson School. The school plans to use the money to purchase snow tubes.
2. Carey Anne Oke-Cook of the Muskoka Landowners Association spoke on different topics.  They are working with other ratepayers associations and lake associations and are asking that the District Chair be an elected position.  She also spoke about wanting the public to be able to speak to issues as they are discussed.  She also spoke re the new comprehensive zoning by-law and the official plan.  She asked that rural & remote landowners be exempt from designations or policies unless they request to be covered by these. 
3. Catherine King, Friends of Southwood Church, spoke re a proposal for a Renovations Plan of the Church.  They would like to restore and preserve and maintain the church. They plan to seek heritage status for the church and also will seek charity status for their group.  They have taken pledges for restoring the church, have met with a contractor and also with the Town building dept. and Tom McNeice who is in charge of town cemeteries.  They want the Town to maintain ownership and the committee would be responsible for all costs for renovations.  Bob Colhoun suggested turning this over to the Municipal Heritage Committee.  Hank Smith, Chair of the Heritage Committee, said they will work with the Friends but need the help of the Town.

Community Services

1. Debbie Broderick presented a Communities in Bloom Activity Report.  Upcoming activities are a Volunteer & Sponsorship Drive – Committee members will be approaching the public in a “door to door” campaign; CIB Annual General Meeting & Open House – Thursday, April 15 at 7pm at the Gravenhurst Opera House; Operation Clean Sweep on Tuesday, April 20 at 10am at the Town Offices; Free Compost on Earth Day on Thursday April 22 from 10am to 2pm or while quantities last at 200 Nelson St.; Tree Donation Program to replace trees lost in Gull Lake Rotary Park during the tornado – planting to start the week of April 12; Arbour Week – Saturday May 1 at 9am at Gull Lake Rotary Park – Davey Tree will be conducting a seminar and planting session with the Beavers and Boys Scouts; CIB volunteers will be planting public gardens on Saturday, June 5 – volunteers are needed.  Judges will be in Gravenhurst Aug 5 to 7 to judge for the National Communities in Bloom Competition.
2. Centennial Centre Expansion & Aquatic Centre Update – Deborah Broderick showed sketches of the project – these will be on display at the Town offices. They hope to have an open house for the public in April.  Construction schedule is on target and a preliminary budget will be prepared and it is expected it will be provided to Committee in April.  The Winewood entrance is now closed.
3. CIB Committee minutes for meetings March 4 and 11.
4. Decision Committee minutes for meetings Feb. 25, Mar. 11 and 19.

Public Works

1. Dave Saunders provided an update on the G8 Uptown Beautification Project.  The old decorative streetlight poles and fixtures have been removed from the project area and Tait Electric is preparing the locations where the new streetlight poles will be placed.  Work will continue over the next few weeks to complete the installation and energizing.
2. Muskoka Wharf Board Meeting minutes – Feb. 12.

Development Services

1. Bob List, representing neighbours of the Wiancko House property on Sparrow Lake, spoke.re the  comprehensive by-law.   They have concerns with the proposed Commercial Waterfront Zone and want the property zoned Residential Waterfront in part and Rural in part.  Their main concern relates to the density of residential and commercial development permitted as well as conformity with the Official Plan.
2. Environmental Advisory Committee – 2009 Accomplishments.  A report was given outlining the EAC's accomplishments and also their goals and objectives for 2010 and beyond.
3. Minutes of Gravenhurst Environmental Advisory Committee meeting Feb. 23.
4. Designation of the Wheelhouses of the RMS Cherokee and The Islander – A resolution was read authorizing the Municipal Heritage Committee and staff to publish a Notice of Intention to Designate the Wheelhouses.  On May 21, 1991 Council passed a by-law which designated both of the Wheelhouses under the Heritage Act.  On September 7, 2004 Council repealed the by-law in order to remove and relocate the structures once development of the Wharf was complete.  The municipality does not want to be involved in the maintenance of the wheelhouses.  The Muskoka Boat and Heritage Centre has been maintaining them – painting, etc.  The resolution was passed.
5. Draft Site Plan Control By-law – The Development Services Department has been working with Planscape Limited to develop a new Site plan Control by-law.  Staff feels that this by-law, coupled with the new Comprehensive by-law will ensure that the Town's main planning tools are modern and effective. Staff want to have this by-law formally approved when the zoning by-law is approved.  The current process will be followed – large site plans will still be approved by council.  The proposed by-law is available on the Town's website for viewing – Agendas & minutes – April 6.
6. Remaining Issues Gravenhurst Zoning By-law – Staff were seeking clear direction on a three remaining issues: Muskoka Beach Residential Zone – current zoning is Residential Community and reflects the previous OP when Muskoka Beach was formally considered a separate and distinct community from the Gravenhurst Urban Centre.  The third draft of the zoning by-law would maintain a different zoning (R-3) for this area, with slight reductions to the existing regulations proposed  in order to address the small lot size existing in Muskoka Beach.  The reduced requirements are:  Minimum Front Yard 10.0metres from the existing 12.0metres; minimum side yard abutting a street 10.0metres from 12.0metres; minimum side yard remains at 3.0metres; minimum rear yard 7.5 metres from 12.0metres; maximum lot coverage 30.0 percent from 20.0 percent.   One request was received from the public to further reduce the requirements, one to increase the requirements and one was received stating satisfaction with the proposed requirements.  After much discussion a resolution that the staff report be amended was lost and a resolution accepting the recommendations of the planning team was carried.

Expansion or Reconstruction of Non-complying residences in the Residential Waterfront Zones – The existing by-law permits new dwelling to be reconstructed and/or expanded beyond existing footprints provided that setbacks are respected or maintained and lot coverage is not exceeded.  The draft by-law proposes to introduce a sliding scale that would link the permitted amount of expansion to the existing setback from the shoreline.  The sliding scale would allow the as-of-right expansion only if the dwelling is located greater than 10.0 metres from the shoreline.  The recommendation of the planning teams was to keep the proposed sliding scale.  Council chose to keep the status quo as stated in the current existing by-law.

Wianko House Property – the existing by-law zones the property Commercial Waterfront subject to special provisions that limit the number of units to 25 single detached dwellings and 35 accommodation units in a tourist establishment as well as adds Commercial Recreation as an addition permitted use. The draft by-law would retain the same zoning for the property.  Neighbouring landowners have requested that the property be zoned Residential Waterfront in part and Rural in part. Mayor Klinck was to meet with the new owner of the property to find out what he has to say. Councillor Cairns said Council had received a letter from the new owners of the property and Committee needs time to get more information and to give the new owner the chance to let Committee know what he is proposing for the property. Again after a great deal of discussion, committee passed a resolution directing staff to talk to the new owner. 

7. Correspondence from Skelton Brumwell & Associates Inc. re Zoning By-law – A letter was received on behalf on McClellans Sand and Gravel requesting two revisions to the draft zoning by-law to match the existing contractor's use and the extend of the Pit and Quarry on Mr. McLellan's property.  This was settled to Mr. McClellan's satisfaction.

Economic Development

1. Analysis and Report on Visitor Centre – The Economic Development Strategy Committee  passed a resolution at their March 16 meeting recommending that Visitor Information Services become a priority under tourism development.  There is currently $28,000 budgeted for the provision of visitor information services at the Train Station.  This was for an unmanned  computerized kiosk.  Community Economic Development Officer, Peter Rigby, feels this money would be better spent on a live operation.  He suggests that it should be in the Centre Town area – the Train Station, the existing Town Hall, the Opera House, Carnegie Hall. Doctors' building.  The Town could do this themselves or contract it out – one suggestion is the Chamber of Commerce. Committee passed a resolution directing staff to look at contracting out the provision of Visitor Information Services for 2010.  There was a lot of discussion among Committee members as to the timing of this and having something in place this year, whether grants could be obtained for students,  the cost to provide this and adding to the existing budget, where it should be located.  Councillor Lou Guerriero pointed out that committee could pass the resolution but do not necessarily have to implement it once the staff report is received.
2. Committee passed a resolution designating the 2010 In Water Boat and Cottage Show and Muskoka Ribfest as a “Significant Event”.  This assists the organizers in the application process for a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario.
3. Committee passed a resolution designating the Antique and Classic Boat Show as a “Community Festival” for the purpose of the Special Occasion Permit application process.  This year Caneast Shows will assist with this show and it will be expanded into a two day event.  Caneast will be looking to Diane and Ron Fulton (the previous event coordinators) for direction.  Councillor Paisley Donaldson raised concerns about whether parking attendants will be needed.  Community groups have, in the past, raised significant fundraising dollars working as the parking attendants.  Amy Taylor stated that she will  recommended that Caneast maintain the parking positions. 

Corporate Services.

1. Brad Rundle, Manger of Arts & Culture highlighted an exciting event to be held at the Opera House this summer – The Gravenhurst Opera House Star Quest series.  This is a talent search series for singer/songwriters.  Auditions will be held on Saturday Mary 29 from 10am until 4pm.  Registration forms are available at the Opera House box office or online at www.gravenhurstoperahouse.com.  Shows are scheduled for June 12, June 26, July 8, July 22, August 6 and August 21.  There will be 10 participants in each of the first five shows and the winners will compete in the final show.  Brad is working on securing prizes.  Celebrity judges will include Canadian Idol winners, country star Jason McCoy, a top representative the The Agency Group and Much Music personality Colin Lew of “DisBand”.  There will be two categories – 6 to 12 and 13 and over.
2. Clarification – Burning Control By-law 2005-208as Amended – Jim Wouters was seeking Committee's input.  During the Mar 16 meeting there was some discussion whether a bonfire, as defined, must follow the burning regulations as set out in the by-law.  Committee directed Mr. Wouters to add the points as suggested.
3. Civil Marriage Solemnization – Committee passed a resolution expanding the program of providing civil marriage ceremonies to include facilities int eh Town of Gravenhurst other than those owned by the municipality in accordance with established municipal procedures and the the expanded services be implemented for June 2010. Staff suggested that the basic civil marriage ceremony, which would included the mandatory pre-ceremony meeting that lasts no longer than ½ hour and the ceremony that would last approximately 1/3 would remain at the current fee of $264 plus taxes.  Should the applicants request that the Wedding Commissioner attend additional meetings and/or a rehearsal ceremony, an addition fee of $50 plus taxes would apply.
4. Construction Management Contract – The Dalton Company Ltd.  This has been signed by the Dalton Company and now needs to be signed by the Town.  A by-law was passed at the Council meeting authorizing the Mayor and Clerk to execute the professional services agreement and construction contract with The Dalton Company Ltd. for the Gravenhurst Centennial Centre Renovation, Expansion and Aquatic Centre.
5. Minutes of Gravenhurst Library Board Feb. 10

Council Meeting

As well as the above noted by-law, council passed a by-law to deem part of a Registered Plan not to be Registered (Stephen and Mary Lyon). - Kashe Lake – Three lots will be merged, thereby creating one parcel of land.  The Deeming by-law is requested by the owners in order to obtain a building permit.

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Council Notes                      March 2, 2010       Without Prejudice

 Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.  

Community Services

1. Minutes of Decision Committee Meetings Feb. 4 and 11.  Regular meetings are being held and things are progressing on schedule re the Centennial Centre Expansion and Aquatic Centre.

Public Works

1. Proposed Lease – Muskoka Wharf – Wolff's Den Cafe – they will be next to the Century 21 Real Estate Office.  The lease will apply to lands located between the existing building and the boardwalk as well as a 30.1 square metre rectangle located immediately west of the building.  The north section will be used a a licensed patio and public seating area and will extend from the building wall to the boardwalk.  The west section will occupied by a set of stairs to the second level and a possible generator. The fee is $1.00 for the first year of the lease and subsequently $1.00 per square foot, or $1,366 plus the annual December Consumer Price Index.  The length of the lease is 10 years.   A by-law was passed at the council meeting authorizing the Mayor and Clerk to Execute the Lease Agreement.

Development Services

1. Minutes of Gravenhurst Environmental Advisory Committee meeting Jan. 26.

Economic Development

1. Noise Exemption for Gravenhurst Winter Carnival – A resolution was passed at the Council meeting granting a noise exemption.
2. Ministry of Transportation – Highway 11 Study – This was brought back from the February 16 committee meeting.  Staff attended the Feb. 16 public information session.  Design considerations include:  closure of at grade intersections and entrances; widening highway with either barrier or grassed median; increase number of lanes; improvements to existing interchanges; new interchanges and service road connections; realignment of sections of highway 11; and service road alternatives (in front or behind existing properties).  One additional alternative is a full by-pass of Gravenhurst.  The Economic Development Officer states in his report that the contemplation of these proposed changes is already having an affect on the Highway 11 corridor businesses. Staff feel that Council passing a motion to be sent to the Ministry of Transportation stating that the proposed changes are not acceptable is not enough.  The Economic Development Officer feels that the Town needs to present the MTO with information why the proposed changes are not acceptable and what the possible ramifications could be to the Town.  He feels this needs to go, not only to the MTO, but also to ministries such as Economic Development, Tourism and even the Premier's office.  He recommended that a small team be assembled to determine the proper course of action, information requirement and to commence the development of the response.  Representation should consist of a member of Council, Community Economic Development Officer, Town Planner, representation from the BIA, Chamber of Commerce, District of Muskoka and Tourism Muskoka.  A resolution was passed at the Council meeting endorsing the report and directing staff to proceed.

Corporate Services

1. Replacement of Front Line Fire Truck Capital Budget Report – Deputy Fire Chief, David Eidsness brought forward a report as requested at the Feb. 16 meeting.  The report explained the reasons for the proposed replacement fire pumper at the Kilworthy Rd. fire station.  It is fire department policy to replace trucks every 15 years.  If the truck being replaced is still in good condition they use it as a reserve truck for 5 years.  This truck is too far gone.  Components will be taken off the existing truck to be used on the new truck.  Committee was satisfied that a new truck is required, rather than refurbishing the old one. 
2.  Proposed Fees -Use of Municipal Lots for Other Than Parking Purposes – This was brought forward by Chief Municipal Law Officer, Jim Wouters.  During budget preparations it occurred to him that, during events at the Wharf, rental fees have not been paid to the town for use of parking lots.  During these events the lots are used as stalls for vendors or for other purposes other than parking.  Currently, users pay a fee for use of land but not for the use of a municipal parking lot.  Mr. Wouters feels a rental fee should be established per day per parking space when used for other than parking.  He suggested the fees collected could be:  1)  placed in a reserve fund for securing lands for new municipal parking lots, and/or 2) set aside in the payment of the annual debenture, and/or 3) allocated to the By-law Department (to a maximum of 20% of the fees collected) to offset the administrative and staffing cost for the function.  A minimum of $5.00 per day per parking space in lots 11 & 17 at the Muskoka Wharf could generate $1,260/day (252 spaces x $5.00).  Municipal lots at The Wharf were constructed at $2,731 per space and the currently the annual payment for the Muskoka Wharf parking lot debenture is $47,227..97 per year.  Mr. Wouters was seeking comment and direction from Council. If they proceed it must be put out for public comment.  Sandy Cairns wanted to know if users had been contacted –  not yet. Lou Guerriero felt The Economic Development Committee should be involved as well as going through the public process.  Paisley Donaldson wondered if it  will deter events coming to town.  Bob Colhoun felt it should have gone through the Wharf Board first. He has a problem with the idea.  Mayor Klinck felt the report is appropriate but agrees the Wharf Board should have input as well as the Economic Development Dept. and that there should be dialogue with event organizers.  Mark Clairmont thinks it is a good opportunity to generate revenue at the Wharf. 
3. New Logo for the Town of Gravenhurst – the new log was adopted by Council in March, 2009.  It was decided to officially launch the new logo at the same time as the move to the new Municipal Offices.  There are items that need to be ordered now in order to be ready to be used at a later date but the date may come prior to the official launch.  Examples are the sign for the Centennial Centre Expansion and Aquatic Facility, paper products and possible banners.  Therefore the new logo will be utilized only on a limited basis until its official launch. 
4. Resolution – Town of Huntsville.  A resolution was passed at the Council meeting supporting the resolution of the Town of Huntsville to petition the Premier of Ontario to take the necessary steps in a  timely manner to provide additional funding to the Muskoka Algonquin Healthcare to ensure continuation of services as described in the Deficit Reduction Plan.
5. 2010 Municipal Election – Voting Method  - A by-law was passed at Council authorizing the use of the vote by mail method.  Clerk Candace Thwaites acknowledged the challenges encountered in the 2006 election.  A number of changes to the ballot kits have been incorporated by the supplier and tested in recent by-elections.  Mark Clairmont suggested that information should be given to voters about the new wards.

A by-law was also passed authorizing the use of optical scanning vote tabulators for counting the votes.

6. Municipal Elections Act – Requirement for a Compliance Audit Committee Amendments to the Municipal Elections Act require that all municipalities appoint a Compliance Audit Committee for the purpose of conducting compliance audits of candidate's election campaign finances, if required.  Council passed a resolution accepting in principle the concept of a Muskoka – Wide Compliance Audit Committee and directing the Clerk to work with the other Muskoka area clerks to investigate the same and report back. 
7. Gravenhurst Public Library Annual Report 2009
8. Minutes of the Library Board – Jan. 20.
9. 2010 Operating and Capital Budget – Council passed a resolution approving the 2010 Operational and Capital Budget.  Total Tax Supported Budget Requirements - $7,969,677. - Operational Budget $7,534,862; Capital  Budget $434,815.  This is up just over 8% from 2009.  Total gross operating expenditures budgeted (before revenues are deducted) are $11,757,774.  COMMENT:  This was passed with only one question from any of the Councillors.  At the Feb. 16 meeting Terry Pilger had requested that $9000 for computers for the councillors be looked at.  He commented that he thought something would have been brought forward at this meeting.  Some discussion followed and the $9000 was kept in the budget. Councillor Lou Guerriero and Treasurer Ken Watson were praised for their work on the budget and Council congratulated themselves and staff. For further information please refer to the submission prepared by Ross Ashforth on behalf of the GGRA.

Council MeetingCouncil passed the above noted by-laws and resolutions and then went into closed session – proposed acquisition/disposition of and and a personal matter with respect to an identifiable individual.  No resolutions were expected.

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Greater Gravenhurst Residents Association

Gravenhurst Council Notes   Planning Council     January 26, 2010    without prejudice

The meeting is known as planning council as matters before it primarily relate to land use planning matters.   There were 3 planning matters, one OSRA closure and one resolution to request a $4,000 grant for painting the Barge. The agenda showed 5 applications, however a clerical error gave the wrong location to applicants and those notified as to the location of the meeting.  These 2 were deferred until next month  

Overall comment:

Once again we see applicants who build illegally and then want forgiveness for the structure built even though they far exceed ‘minor” in breaking the town laws.   Staff take a very very lenient approach to these situations and when pressed hedge their recommendations to council.  There is a lot of backtracking.  This reporter wonders where the direction is coming from?.

The applications

Kahshe Lake   Strenzel-Gibson

They own a lot on Erin island and have gone ahead and built a sleeping cabin and decks and other structures without approvals.  They now want these regularized through this rezoning and special provisions process.   Staff want some portions of the illegal structures removes, but nor the significant items such as a large deck extension.  Not only are they going too close to the lake, but there is no vegetative buffer between the buildings and the lake.  Therefore the buildings are visually very intrusive.    The KLRA does not support the application as it is outside both the OP and zoning rules but also contravenes the kahshe lake plan.  Councillor comments:  Donaldson referred to the KLRA letter and asked staff what they would do if the illegal building had not occurred.  (The response was very weak and hedged)   Colhoun feels that more illegal structures should be removed than staff recommend.  Guerriero feels this way too.  T.Pilger asked if the sleeping cabin could be moved back from the water.   A second accessory building is labeled storage, but the windows have curtains and they want a deck on the building. 

Staff was directed to work with the applicant to identify needed changes.                    Deferred

Comment:    the councillors finally seem to be taking the rules seriously and seem to want them enforced.  I hope this continues.  With one exception the comments were directed to the by-law requirements and lake needs.  The exception was Clairmont who asked why worry about setbacks when, being on an island, there is separation from the neighbours by the lake so they will not be impacted.   He clearly understands neither the zoning by-law nor OP nor does he understand the need to protect the lake health and character.  He also apparently did not listen to the input from the KLRA.

Kahshe lake             O’Brien

If you recognize this name it is because the application first heard last July is back.  When the severance was approved last year the deficient frontage on this lot was missed.  Instead of 120 metres the frontage is now 72 metres.  This is an old property with multiple buildings and the applications have been cleaning the mess up                                               Approved

Muldrew Lake                      Cafferata

This was deferred because of the address mix up.  This application has been acknowledged as having considerable correspondence from the MLCA and neighbours.  The applicant is asking for multiple variances.  Despite the unanimous negative comment from the community the staff said they will recommend approval.

Lake Muskoka  Lakeshore Drive           Clark

A very minor matter. A corner of a backlot will be severed and attached to the adjacent waterfront lot because of an encroachment.             Approved

Lake Muskoka Lawland Heights                        Hicks

As with Cafferata this was deferred because of wrong address. 

An update was provided on the zoning by-law.  Draft 3 is now available.  The public meeting will be at 5:00 Pm February 9^th at the Opera House. 

The council approved requesting $4,000 from the Community foundations of Canada to paint the Barge.   

            Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meeting; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. To see background papers go to the town website. 

Greater Gravenhurst Residents Association

Council Notes                      January 19, 2010       Without Prejudice

Prepared by the Greater Gravenhurst Residents Association (GGRA) this is a report of what happened at the council meetings; comments designed to give context and identify repeated patterns are included for the relevant items.  These reports are prepared so that citizens can make informed contributions to the betterment of the town. The GGRA has been promoting greater access to information and accountability.   

Council met in closed session regarding personal information pertaining to an identifiable individual – no resolutions.  Mayor Klinck was away. 

Deputations:

Two deputations were heard.  Robert Clement of the Royal Canadian Legion was asking for a   building permit refund.  The Legion applied for and was granted an accessibility grant for $31,500 to provide a wheel chair lift for the downstairs of the Legion and automatic doors for upstairs.  The building permit costs were $300.  A resolution was passed at council to refund the permit fee. 

Nancy Beal spoke on behalf of a group who want a Dog Park in town.  The group has met with Deborah Broderick and also the Wharf Board.  They have identified potential sites and are scheduled to meet with By-law officer Jim Wouters.  They were asking for support in principle.  The group was advised to continue to work with Debbie Broderick and then she will bring forward a report. 

Community Services

1. Request for Quotation for Commercial self-watering hanging planters – This is part of the Streetscape Improvements being funded by the G8 monies.  Three quotations were submitted – Alfa products International, Amethyst Horticulture and Bala Garden Centre.  Staff recommended accepting the quote for Hanging Baskets from Amethyst Horticulture, based on the size of the reservoir and the method of filling.  Staff recommended accepting the quote for planters from Alfa Products, based on the size of the reservoir and the colour selection.  The resolution was carried.
2. Request for Proposal for the Planting, Delivery, Watering and Maintenance of Hanging Baskets.  This year the town will be using 100 reusable, self-watering baskets with built-in water reservoirs.  The pots will be purchased through the G8 Summit Project funding.  The self watering baskets will lessen the amount of labour required for watering from 7 days a week to 2, depending on the weather, and will save the amount of water lost from run-off.  Bids were received from Brackenrig Nursery, Bala Gardens and Muskoka Stone & Garden.  Over the 15 week period the lowest quoted cost for watering & maintenance is equivalent to the cost to the town for full time general labour.  Staff recommended accepting the bid from Muskoka Stone & Garden for planting ($6,215.00) and delivery ($559.35) only.  Town staff will do the watering and removal and cleaning of the pots.  Carried.  This year the Communities in Bloom colours for the baskets will be red & white wave petunias with a green ivy.
3. Centennial Centre Expansion & Aquatic Facility Project Update – Deborah Broderick provided an update on this project.  The Building Committee has provided input into the design of the project. This committee continued to meet and discuss the space program in relation to the overall square footage.  They discussed how the space requirements impact the budget and reviewed some options to try to reduce the overall impact to the estimated budget.  A summary of various design discussions and subsequent direction was provided.  They had their final meeting last week.  A decision making group will now take over.  Currently the project is about 3% overbudget but they will continue to tweak the design to come in more on budget.  Councillor Terry Pilger asked where we will reduce to be on budget. He also asked when the tenders will go out and Debbie hopes to release the first tenders by the end of January.    Councillor Lou Guerriero said they are at a good starting point.  There will be no change in the square footage but other things can be looked at such as fittings, etc. to bring the price down.  They will have to wait for the tenders to come in.  Councillor Mark Clairmont asked about seating for the arena side and about the walking track.  The walking track is still being considered on the cold side.

A preliminary budget and construction schedule are being prepared and will be provided to Committee soon.

4. Terms of Reference for the Decision Committee for the Centennial Centre Expansion/Aquatic Centre – The Decision Committee's mandate is to oversee the successful completion of the project by making decisions on allowable purchases as defined in the Project Specific Purchasing Policy.  The term of the Decision committee will be concluded once substantial completion is achieved and occupancy is granted. If the tenders are over budget the Committee will have to decide whether to go ahead or come to council for direction.  The committee will be made up of a maximum of 4 councillors, including the Mayor.  They will be voting members.  Others members are representatives of CS&P Architects, Dalton Company (the Construction Management Company) and the YMCA (the Service Provider).  A quorum requires 3 council members to be in attendance.  One staff member will provide support to the committee.  Other staff on the committee will be from Developments Services,(Building Dept) Corporate Services and Community Services.  They only voting members of the committee are the council members.  Council members on the Committee are John Klinck, Sandy Cairns, Lou Guerriero and Tracey Wilson. A resolution was passed at Council approving the Terms of Reference. This means the committee will take effect immediately.
5. Minutes of Building Committee – December 10 & 17, 2009.

Public Works

1. G8-Gravenhurst Uptown Beautification Project Update- Dave Saunders provided an update.  The streetlight components have been ordered from Philips Lighting. The 4 G8 signs “Investing in Community Infrastructure” are in stock & should be erected in the next couple of weeks.  The next step is to secure a contractor(s) to retrofit the 198 existing streetlights as well as install the 61 replacement streetlights. Councillor Tracey Wilson asked if the project had been tendered and Mr. Saunders replied that because of the unique nature of the lights that they went to the same supplier that provided previous installed lights.
2. Leased Dock Space at Muskoka Wharf – The Wharf Board wants to place recurring ads(January & July) for expressions of interest for additional docking to develop an inventory of interested parties. In January, 2009 an ad was placed and 34 inquiries were received and information packages were sent out to those respondents.  From the 34 packages sent out 5 completed applications with deposit were submitted. In Dec., 2009 there were 3 slips available for leasing.  The 3 spots have been awarded.  Staff has been directed to place an ad on the Town page seeking Expressions of Interest for future dock space.  Lou Guerriero explained that the Wharf Board wants to keep an inventory so that when it makes good business sense then they can construct more docks.  Sandy Cairns does not want any more docks in that small area and thinks they should again look at leasing some of the docks there.  Councillor Guerriero replied that the slips on Dock “D” are for short term rentals (a maximum of 1 week) and that the town has an obligation for events to use the existing docks.  The build out plan has always included 80 docks.  Committee passed the resolution endorsing the recommendation made by the Wharf Board to place the ads.   Current costs for dock slips are $1900 plus taxes for 1 year and $105.60 per foot for boats over 22 feet; and $15,836 plus taxes for 10 years and $84.50 per foot, per year, for boats over 22 ft.

Development Services.

1. A resolution was passed to extend conditions of draft approval for Beechwood Forest (Wellington St.) Subdivision for 2 years.
2. Proposed purchase of Town Lands (Kilworthy Rd.)  Lisa & Dave Yeates want to purchase town lands that front on Sparrow Lake.  They own property directly to the west of the property and want to construct a shed or small garage.  They would consider purchasing a smaller portion of the Town owned land as an alternative.  The subject lands were dedicated to the Town as parkland through a subdivision agreement in 1968.  The purpose of the land was to provide water access to the subdivision's interior lot owners. In 2006 a Licence of Occupation was obtained by a Lynne & George Tripp to construct a dock on the lands and expires on June 5, 2017. An identical application to purchase the town owned lands was made by a previous landowner in 2001.  Committee refused that application.  In view of the direction provided by the Official Plan and the goal of providing public access to water, staff strongly encouraged that the lands be retained by the town.  Councillor Mark Clairmont asked Committee to grant permission to Mrs. Yeates, who was in attendance, to speak.  Permission was granted.  Councillor Clairmont asked that this be deferred so that the Yeates' and Development Services staff could talk and then a staff report could be brought back.  The deferral was carried.  COMMENT:  This is confusing.  The Official Plan encourages that the town provide people with access to the water.  An identical situation was brought forward previously and the vote was to keep ownership in the Town's hands.  A licence of occupation already exists on the property.  Why defer the vote?
3. A resolution was passed staggering the terms of the appointed members of the Environmental Advisory Committee.  One year terms – Ralph Culham, Michael Foster, and John King.  Two year terms – Gail Stiver, Danny Epstein and Paul Kelly. In the future all members will be appointed for two year terms.  This will achieve overlap in membership terms and avoid having all new members appointed  in the future.
4. Highway 11 Class Environmental Assessment & Preliminary Design Study Update – Report presented for information re Hwy 11 Class Environmental Assessment & Preliminary Design Study.  This addresses improvements to Hwy 11 from Washago to Gravenhurst.  Staff attended a Ministry session in December 2009.  The Ministry hopes to conclude the Class Environmental Assessment & Preliminary Design Study by November 2011.  They want to create a controlled access highway with access to the highway provided by elevated interchanges.  Existing at grade intersections and driveways for residences and businesses will be eliminated and replaced with new interchanges and service roads.  The Ministry has indicated there are 5 alternatives to accomplish their goal:  Adding an extra lane to both the north &south directional lanes

                                     Widening the existing highway by means of a grassed median

                                     Bypasses of sections of the existing Highway 11

                                     Interchange alternatives

                                     Service road connection alternatives

It is anticipated that the majority of properties located within the study area will be affected.  The next stage in the process would be for the Ministry to hold Public Information session.  They have indicated there will be three with the first one likely to be held in Feb.,2010 but as of yet staff have not heard of any specific date.  Ministry reps indicated the new construction would likely occur between 2019 and 2033, depending upon the increase in traffic volumes using the corridor.  There is no financial impact to the town at this time but there may be significant impacts upon the tax base of the Town in the future as the assessment base on Hwy 11south is substantial. Councillor Bob Colhoun feels there should be representatives of council at the meetings with the Ministry as well as staff and the town should be extremely cautious about what the Ministry is doing.

5. Green Energy & Green Economy Act (GEGEA) Nick Popovich provided a summary of new provincial legislation which encourages the growth of renewable energy projects and removes barrier to the development of green energy projects.  The new act has three main areas that will impact the Town:  It will require all municipalities to develop and enact a conservation and demand management plan; It will enable all municipalities to generate up to 10 megawatts of electricity that is renewable:  It will remove a municipality's planning powers as they relate to the development of renewable energy development projects. Under the Act there will be a single approval process known as a Renewable Energy Approval and the approval will fall within the jurisdiction of the Environmental Assessment Act.  Before this Act, a large renewable energy project proposed in Gravenhurst would have likely resulted in an Official Plan amendment application and a Zoning By-law amendment application.  These would have both been subject to a public process.  The right to appeal a decision to the OMB is replaced with a limited appeal to the Environmental Review Tribunal.    Staff does not believe there is much opportunity for large wind general plants within the Town boundaries as there are not sufficient sustained winds.  With changing weather patterns this could change in the future.  Staff feel that,  based on the Act and accompanying regulations, a landowner wishing to erect a single wind turbine would not require and REA and would not be subject to regulations of the zoning by-law (height & setbacks) and this could impact upon neighbouring landowners. There is more of a potential for a large scale solar facility but at this time most large scale facilities are in southwestern Ontario.
6. Minutes Environmental Advisory Committee Nov.24,2009.
7. Minutes Heritage Committee Dec. 8, 2009

Economic Development Committee

1. Economic Development Activity Report – A synopsis of activities.  New EDO, Peter Rigby is still in the learning process.
2. Minutes of the Economic Development Strategy Subcommittee – Nov. 19,2009
3. Appointment of Directors – BIA.  A by-law was passed at the later Council meeting deleting Frances Gardner and adding Chery Fallon-Noad and Sonja Hagen.  BIA Past President, Judy Terry, announced that Brandon MacGregor is new BIA President.

Corporate Services

1. Power Savings Blitz Program Update -Veridian Connections & Hydro One – Facilities Maintenance Coordinator, Tim Irwin reported audits were conducted on eligible municipal buildings in Nov. & Dec.  Work orders were submitted for grants and work to be conducted for 7 locations.  Work orders totaled $6382.76, net cost was $117.00 and Yearly savings $2606.40. Each work order if eligible for a $1050 grant.  Five projects have been submitted for budget 2010 consideration.  Another energy conservation program, the Feed in Tariff Program, is also being looked at and an Expression of Interest has been submitted to Local Authority Services Ltd. by the Community Services Dept. with regard to the new Aquatic Centre.
2. Request for Quotation 2010 Clerks -001 Generator.  A resolution was passed to accept the quotation from Total Power Ltd. at a cost of $1891 for the first year and $1947 for the second year to provide preventative maintenance to generators at the Town Office and Health Unit building.
3. Bill 212 – Amendments to the Municipal Elections Act – Clerk, Candy Thwaites   outlined amendments to the Municipal Elections Act.  The first change is the date for the election.  Under the previous legislation it would have been November 8, 2010 but now has been established as the 4^th Monday in October in an election year which falls this year on October 25.   Many other changes were detailed.  A full report is available on the Town website – Agendas & Minutes – Committee of the Whole Jan 19, 2010.  A by-law for Alternative Voting Methods and Vote Counting Equipment must be passed by June 1, 2010.  Councillor Mark Clairmont asked if public comment will be considered when determining the voting method.  Ms. Thwaites said they will consider public comment received after the last election and welcome input from members of the public.  COMMENT – If you wish to provide input this will have to be done very soon to enable staff to bring forward their report well before the June 1 date
4. Library Board Minutes November 11, 2009.
5. Thank You Letter to Gravenhurst Fire Department – a letter was received from a local resident thanking and commending the Fire Department for their response to an incident at her home in Dec.
6. Thank you Certificate – Olympic Torch Relay

Council Meeting

Council Minutes Dec. 8 & 15, 2009 – Councillor Terry Pilger asked that resolution #316 of the Dec. 15 minutes re the proposed new municipal offices be removed & considered separately.  This required a 2/3 majority vote to pull it out and discuss it.  This was passed.  Councillor Pilger felt that, because of questions received from the public, it was prudent to discuss it in a public procedure.  He brought forward some of the questions that had been asked in emails and letters.  Some comments from the councillors were:  Paisley Donaldson feels a need to move forward to the new offices.  She feels $1.9 million is too much and suggested that they cap the renovations at a certain figure.  She is comfortable with the non tendering process ascouncil talked about the reasons for using the contractor on site. The contractor is doing a good job on the doctors' building.  When they bought the building there was no hope of a pool. She wants to complete the move in this term of council.  COMMENT – Councillor Donaldson did not seem to fully understand what council has done – she thought they would still be tendering the electrical work, etc.  She was told this is not the case – they will be using the tradespeople already on site. Councillor Tracey Wilson agrees there is not room at the current building but thought a budget should be set.  She asked “how do you know you saved $500,000 if you didn't go to tender?  The CAO explained the $500 thousand in savings by quoting from the architect's letter and his explanation of the savings.  Councillor Mark Clairmont hates the fact they are moving to the south end and worries it will affect the downtown.  He says something else could go in the rest of the current building that will generate traffic downtown. COMMENT – I guess similar to the vacant Canadian Tire, Giant Tiger, IGA and Liquor Store buildings. He says council must look ahead and be forward thinking.  He did say that the main task of the EDO should be assisting the downtown to fill the empty stores.  Councillor Sandy Cairns expressed appreciation for the letters received.  She feels Gravenhurst is in a much better predicament that Bracebridge – the municipal offices will be closer to our downtown.  Bracebridge still has a vibrant downtown. We have a beautiful downtown which is and will remain vibrant.  She feels the new streetscape program will help. She suggest council ask the BIA what else the town can do to help.  The strategic plan identified the need to expand the town offices.  The Fire Department's training office was built to be a truck bay.  They have expressed a need for more space.  COMMENT – Is there a report documenting the needs of the Fire Department? She feels the $1.9 million is too much money.  Councillor Lou Guerriero said this started with the doctors.  The town had the opportunity to buy the Health Unit Building, a $6 million building for $3.2 million. Should the medical presence disappear the town will own their new building.  He feel the renovation pricing is in line, although the $1.9 million is tough to swallow.  The current offices are cramped and there are accessibility issues.   Councillor Bryan Pilger agrees the current facility is cramped and that the fire department needs more room but he is bothered by the nearly $2m renovation costs and the fact that they only have the word of 1 architect and 1 contractor.  Councillor Terry Pilger emphasized that he is not saying that the municipal offices do not need to move but council is not following their own purchasing policy, although council can override it . If the minutes are passed “as is” council has no control and no budget.  He questioned how many more people they can accommodate at the new building. The CAO replied that this depends on the square footage each new person would require.  Councillor Pilger also asked who is going to manage the project and what is their incentive to keep costs down.  The architect gets a percentage (8%) of construction costs.  Councillor Bob Colhoun says there is lots of room to expand at the new building.  He says it is a known fact that it is cheaper to uses forces already on the site.  It is time consuming to go out to tender.  The $1.9million includes the architect's fees.  At a meeting the town was very explicit about making sure if there is any way possible to do it cheaper, do it. The architect is an honest man.  If the project is done piecemeal it will cost more and will disrupt everyone.  The $1.9 million is not going to change if you change the date of the move.  A vote was taken approving this resolution to be part of the minutes.  Councillors Bryan Pilger, Terry Pilger, and Wilson voted no.  Councillors Cairns, Clairmont, Donaldson, and Guerriero voted yes.  The minutes were adopted as circulated.  COMMENT – STILL NO CONTROL, NO BUDGET AND NO DIRECTION FROM COUNCIL TO FIND  COST SAVING MEASURES.  THERE WAS AN OPPORTUNITY HERE FOR A RESOLUTION TO BE BROUGHT FORWARD AND COUNCILLORS FAILED TO TAKE IT.

New Business 

Correspondence from Durham Region re:  Ombudsman Act and Public Complaints re: Hospitals.  They are seeking support with respect to amending the Ombudsman Act to authorize the Ombudsman to investigate public complaints about hospitals.  Ontario remains the only province in Canada whose Ombudsman has no jurisdiction over hospitals.  Council supports the resolution as received from the Town of Fort Erie.  Staff will bring back a resolution for the next Council meeting.                      

Gravenhurst Council Meeting Notes    Jan  to Dec 2008       Click Here to go There Error

Gravenhurst Council Meeting Notes    May To Dec 2007     Click Here to go There

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