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GREATER GRAVENHURST RESIDENTS ASSOCIATION

INDEX

Muskoka Wharf Board Meeting - June 29/10

Muskoka Wharf Board Meeting - June 08/10

Muskoka Wharf Board Meeting - Oct 14/09

Muskoka Wharf Board Meeting - Sept 9/09

Muskoka Wharf Board Meeting - July 13/09

Muskoka Wharf Board Meeting - June 30/09

 Muskoka Wharf Board Meeting - June 16/09

Muskoka Wharf Board Meeting - June 2/09

Muskoka Wharf Board Meeting - May 5/09

Muskoka Wharf Board Meeting - Apr 21//09

Muskoka Wharf Board Meeting - Jan 27/09

  Muskoka Wharf Board Meeting - Oct 21/08

   Muskoka Wharf Board Meeting - Oct 07/08

   All items below are written without prejudice.

    Wharf Board Meeting - June 29, 2010          Ed. note: (not intended to be "minutes" -  notes only.)

Present:  Pat Lougheed, Glenn Norman, Bob Colhoun, Mark Clairmont, Jack Farquar, Larry Wright,

               Lou Guerierro, Wayne Simpson, Amy Taylor, Geoff Careleton.  Regrets: Blair McMurchie

Agenda:  Added two deputations.  Adopted as amended

Disclosure of Pecuniary Interest:  None

Deputations: 1.  Evelyn Matson - Transportation Committee Presentation

                                The proposed system was presented and a request for donations from the Wharf

                                 Board was asked for.  It was stated that the budget from the Wharf Board is the

                                 same as asking for money from the Town.  Evelyn stated that she was hoping to

                                 get money from both and asked if they had any money at all left over this year, if

                                 they could support the transportation system.  Evelyn is to email Bob Colhoun the

                                 draft budget, letter of endorsement from the E.D. (Peter Rigby), the route, and the

                                 fund raising letter.  Wharf Board will discuss in August.

                      2.  Chris Foley:  He teaches water skiing and has a school which he wants to open at the

                                 wharf.  He is looking for dock space there.  Has 5 years experience, is incorporated

                                 and partners with Wakeboard/Waterski Ontario, and Big Brothers. Wants to give

                                 opportunities to needy families and will be giving away a week at camp each week

                                 as a prize. Will offer lessons in skiing and water tubing.  Will take clients out away

                                 from dock before starting.  Wants to help wharf grow, thinks this will provide

                               something for families at the wharf.  Only school with certified water ski instructors

                                - Resolution passed to allow to set up tripod and use "C" dock.  Chris to work with

                                Amy to set up times and regulations.  All transactions are to be handled in boat.

  (Comment:)  It was so great to see this young lad enthusiastic about the wharf and about helping kids.

                        And about working!!  A very positive personality!  Good for him for trying this out!

Unfinished Business: 1.  HISSO Agreement: Still at lawyers' office. Should be ready June 29 or 30.

                                        HISSO looks at it first, then sends it to Wharf Board.

                                   2.  Review of Revised Boat Slip Agreement & Policy:  Much discussion here!

      Amy and Geoff have been working on this and need decisions from Wharf Board.  There are two types of agreements, (Individual & Corporate/commercial).  The Corp. agreement is for longer periods..ie 20 years, such as for the condo. owners.  Individual is for public. ie. 1 or 10 year.  A decision

needs to be made now, so leases can be sent out.  Do we want a 5 year term added, separate leases for

public and corporate?  It was suggested that there should be one agreement, with a 1, 5, or 10 year term, with TWO chances to renew either of these terms.  Subletting could be done ONLY for the term of the lease. Parking is NOT assigned, but if available, they could have a spot.  A price has to be set for the new 5 year term.  Amy and Geoff are to make up new agreements and send to board for approval.

New leases need to go out a.s.a.p., with applicable taxes.

New Business: Activities Report: All maintenance work continuing, and launch repairs as well.

                         Gate Installation - Sports Field:  Being put up.

                         Vision Outdoor Advertising: Sign south of town costs $7,623 year.  Need 90 days notice

                                           to remove.  Apparently MTO is taking photos and noting some illegal signs.

                                            Nothing decided about taking our sign down.

               Wharf Website: Cost to update $2000-$2500. Board agreed to check budget and see if there

                                         could be any coverage.  Maybe a software cost split with E.D. to offset cost.                                                   

            Wharf Board Meeting - June 8,2010

Present: Pat Lougheed, Mark Clairmont, Blair McMurchy, Wayne Simpson, Larry Wright,  Glenn Norman, Lou Guerierro, Jack Farquar, Bob Colhoun, and Geoff Carleton

 Adoption of Agenda:  Adopted as amended - Carried

 Disclosure of Pecuniary Interest: Blair McMurchie, re H.I.S.S.O. Agreement

 Deputations: 1.  Steve Schulton, Ministry of Natural Resources - tagged fish signage.  Want to put up signs again asking public to call if they catch a tagged fish. Signs are about .5' X 2'. Will work with Public Works to put signs up a.s.a.p. until the fall, and would be at  boat launches and on "D" dock, between museum & Boston Pizza. Wayne Simpson     suggested on the peninsula as well?  About 250 pike in last 2 years, have been tagged & people should call if they catch one of these, to help decipher habits & areas of migration. 

2.  Brian Ferguson re "Tin Boathouses":    38 owners of 57 boathouses desire to improve  the wharf. Brian reiterated that owners are happy with "status quo", and the alternative to their proposal is to do nothing. 1/2 present owners live in Gravenhurst & use b'house as cottage.  This is a long term project, & can't force owners to participate, but 23 so far  have committed to renovate. Preliminary plans are for boathouse level, apartment on  2nd level, deck and attic/loft with dormers on 3rd level toward streetside, stairs on  outside (streetside)  Would like ONE unit approval to do for all units as they come on board. These would not all be done at same time!  Could be manufactured homes. Town   to put in sewers & water, owners to pay to hook up. Brian said no change to density &  no additional boats.  They will be attractive, enhance use of bay, produce economic spin-off, i.e. more jobs, increase retail & increase tax revenue for town, improve value of  surrounding properties. There will be no harmful effects on lake, because they will be on sewers, & owners will comply with District and Town rules in this regard.

         Because current zoning wasn't changed when O.P. done, owners don't feel they should  have to pay to appeal the zoning for this renovation.  Zoning amendments will be costly & require additional studies.  Owners already will be paying thousands to renovate.  Owners will speak to Planners and Lawyers AFTER zoning can be changed.  Jack  Farquar suggested they do an ordinary boathouse with deck on roof, but Brian says not worthwhile to just do that!

 (comments): Some public complaints so far: -1. Public tax dollars should NOT be involved in  this project.   2. - If approved, it sets a precedent for allowing two storey boathouses. 3.  Unless all renovated as a unit, this area would be an ongoing  construction zone for years, as owners decide (or not) to renovate, thereby  allowing site to remain an eyesore, albeit of a different nature.                        

n.b. (Council recommends a Ditchburn owners meet with groups & assoc. that are interested.) 

3.  Cathy Tait, Muskoka Steamship: re Banners at Wharf.  requested 45 banners of Segwun  placed strategically on light posts at wharf. Hardware approved, "G8" funds available for funding. Cost $25.00 for Banner, $25.00 for hardware.  Will take down in winter, to preserve their condition over longer time. Last 2-3 years? Pat Lougheed suggests none at Central Square, or at main dock in order to preserve "natural" beauty.  Mark  suggests alternating banners to promote other areas..ie. Opera House, etc., not just Seqwun,         specially on highway 169. Lou agreed with Pat, re not disturbing view, so none on central square or  pier. Blair said banners will be attractive to tourists, and Jack said they would be festive". Should not be a problem re view.  Cathy said they thought the banner of the Segwun portrayed the "icon" of the wharf.  Cathy also explained some promotions the Steamship Society is doing to drive traffic (tourists) to the wharf.  Resolution brought forward under  "New Business" to install banners at Wharf, but NOT in central sq. or main dock) from  May 1, to mid October. - Carried. Geoff will liaison with Deb.Broderick re purchasing. 

4.  Services Canada - Youth - (from Bracebridge & Orillia) This is part of "youth employment,  and is subsidized by the government.  It helps students find jobs, increases work related skills, increases their ability to job search. Calvin and Sarina asked to put up a 10' X 10' tent or small table one day before the end of June, to hand out pamphlets, brochures, etc. advertising student help.... homeowners could hire for odd jobs. Board suggested Wed. to take advantage of Farmers' Market crowds, gave approval for them  to work with Geoff, from Public Works who will help them find a spot to set up.  

Adoption of Minutes of meeting for May 11, 2010: Adopted as presented - carried 

Unfinished Business:  Hisso agreement: Committee will meet with their lawyer this Friday, re comments and concerns to move forward with the agreement.

New Business: 1.   Activities Report - Geoff Carleton -

         1. They are now using new wharf building.

         2.  Repairs to launch pad start today, finish in 2 days.  Will be larger area when   finished, but will restrict barges somewhat.  Will be within budget.  Greg at marina is aware of his restrictions re areas there. 3.  Regular wharf maintenance is on schedule.          4.  June 19 is date for new plantings by the Heritage Foundation

                      2.  Muskoka Wharf Website - Larry Wright - Website needs updating.  Getting a lot of complaints.  Either fix now or "pull it".  Speak to Amy!

                      3.  Trailer parking for lease slips - Geoff Carleton - There have been inquiries re allowing weekend parking for those with leased boat slips. Greg would  hand out permits when they launch their boats.

                      4.  Proposed Electrical upgrades at Wharf - Geoff Carleton - The organizer of Ribfest requires addition electrical power.  He has been asked to make a deputation to the Board, and in the meantime the Board will find out what the capacity is for increases.  IF it is decided NOT to use the parking area or event vendors next year, this may not be an issue.  There is a meeting planned to discuss vendor areas at events for next year.

                       5.  Proposed Location for Wharf Signage - Geoff Carleton - The new sign is approx. 12 ft. X 16 ft. wide, and thought to go in front of Due North, but it  blocks the store, so Geoff will try to agree to a good location.

Meeting adjourned approx. 10:25 am.

 MUSKOKA WHARF BOARD MEETING OCT 14, 2009

Notes as perceived by this writer. Not official minutes.

Present:  Bob Colhoun, Lou Guerierro, Mark Clairmont, Larry Wright, Jack Farguar, Blair McMurchy,

             Glen Norman, Pat Lougheed, & staff(Amy Taylor, Lance Sherk, Dave Saunders, Todd Rumble. 

Agenda:  Adopted as read 

Pecuniary Interest:  Blair McMurchy declared a possible pecuniary interest re the H.I.S.S.O. lease.   Some discussion as to "conflicts of interest" and pecuniary interests for those who  work or deal with the wharf, and Lance Sherk said they are still waiting for                            clarification of this from the town lawyer.  Therefore there was no discussion of  H.I.S.S.O. lease.  Will wait until legal aspect has been cleared up. 

Deputations:  1.  Evelyn Matson, discussed the two options that are being considered re transportation  for the town.  (leased bus, vs. purchased trolley)  Also mentioned that a special  transit committee of council has been established and applications for interest will be        in the paper next week.  Bob Colhoun offered to pass on to the wharf board, Evelyn's  original deputation that was made to council on Sept. 15th.  Evelyn was looking for   support from the Wharf board, but they will wait to see what results the committee has. 

Adoption of minutes of Sept. 9th meeting:  adopted as circulated.

 Unfinished business:  Hisso Lease - see above...no discussion

 New Business:  Activities report - Dave Saunders: Presented by Todd Rumble -

                         - top dressing and overseen has been completed on the soccer court

                         - block as been put up to stop cars from driving on soccer field

                         - gate put up by pumping station to eliminate access there

                         - Christmas lights to be started soon, before cold weather.

                         - Stephenson's Plumbing will be winterizing the splash pad, irrigations systems, etc.

                         - Pruning has been completed.

                         - Price quotes obtained for new maintenance bldg. there is money THIS year for more                                                            electrical outlets on the far side of the events field.  2010 budget  being discussed at present for all of Gravenhurst.  Budget items   for 2010 will be presented when finalized. Ideas requested.

                         - Snow fencing still to be be erected, as soon as they discuss the best placements.

                         - District is still to replace culvert in washed out area on Hwy 169.  Will be done either

                            late this fall, or early next spring.  After, the Town of Gravenhurst can replant there.

                         - Existing culvert has been screened to keep out animals in the meantime.

Economic Development Officer's report:  Lance Sherk announced his leaving at the end of October for   employment in the Lindsay area. 

          1.  The Marina will be open for the winter this year for the first time.  Greg (owner) is  planning to rent and service sleds to the hotel and others. Washrooms will NOT be open.  

           2.  As of Jan., 2010, a new owner moves into the west portion of the newest building at  the wharf.  Will be a coffee shop, a deli. and a bakery.  Owner wants to put in a deck and patio, and is requesting permission for overnight parking, as he will be coming in      early am to begin baking. This causes potential snow removal problem. Working on it.

          3.  Mr. McElroy who operates the "Big 3" Lake tours would like to do this business again next   year, and wants to lease a boat slip in Ditchburn Bay.  He tries to comply with the rules of the  wharf.  He would like more permanent signage, and his business seems to be an asset at the   wharf.  Lance looking into this. 

         4.  Parking:  Parking is still an issue - people getting tickets, not good for tourism.  Lance   introduced a new "courtesy" parking card which has "welcome" on  one side and  the correct place where the person (parked wrongly) SHOULD go next time.  This                              card would be in place of a ticket, and would promote goodwill.  We could try at the wharf first, and may be used "uptown" as well.  Council may have to change existing  bylaw to accommodate "courtesy cards".  Wharf board passed a resolution to support                               "courtesy cards and will present to council at next meeting for their approval.

         5.  Boat Slips:  Lance wants to sent out "expressions of interest" again in November.  Also,  the  parking spots that are assigned with boat slip rentals are not being used.  The existing  policy for that needs to be changed, to remove parking spots automatically  being          assigned when slips are rented.  A resolutions was passed by the wharf board and will  also be presented to council next meeting. 

         6.  Events Facilitator's Update: Amy Taylor - The Town is trying to keep the Winter Games   in Gravenhurst, and NOT have them go to the airport for the opening ceremonies.  A meeting will be held in Nov. with Public Works, etc. to try to work out logistics of                          snow removal on the events field, and any other issues.  They are expecting 5000 to  7000 people, fireworks, entertainment, etc. The Winter Carnival will be utilizing ALL  of Gravenhurst for their different events.  Boston Pizza and Regatta will host some   events, and there will be lots of different events included in the Carnival.

         7.  Central Area of wharf is already booked for some weddings in 2010, with the events field  being booked for pictures, etc.  Events booked already for 2010 also include Rib Fest, the  Antique & Classic Boat Show, Pirate Fest and more. 

No Other Business.

Meeting adjourned and went to Closed Session - personal matters about an identifiable individual.                                     

 MUSKOKA WHARF BOARD MEETING SEPT 9, 2009

Present:  Glen Norman, Blair McMurchie, Larry Wright, Mark Clairmont, Dave Saunders, Wayne  Simpson, Pat Lougheed, Jack Farguar, Lance Sherk

Adoption of Agenda:  There were additions to agenda and then adopted as amended.

Disclosures of Pecuiary Interest:  Wayne Simpson announced pecuniary interest re Wanda Boathouse  (which was an addition to the agenda) and Blair McMurchie re the  H.I.S.S.O. lease.  Wayne suggested that because the Wanda boathouse  may affect the price of condos, and because he represents the board  for the condos., this could be a pecuniary interest for him.   The rest  of the Wharf Board thought that they may ALL have a conflict of interest re the boathouse and the HISSO lease and maybe shouldn't vote on these issues.  An opinion was attained from the Town Office,  (Cindy Maher) that the Wharf Board get legal advice.  A motion was put forward to this effect and both items were deferred until such time  as a legal opinion can be attained. May need to call a separate meeting of the Board to resolve these issues.  There is a special committee  working on the HISSO lease, and will come back with the Town's  position on the lease. It may have to be discussed at a closed session.

Deputations:  Jodi Holder (Chamber of Commerce) and Danielle Millar (Winter Games Opening  Ceremonies Coordinator) were asking for Town's support, financially and physically,  (public works) to have the opening ceremonies at the Wharf events field.  The concerns are that the events field may not support the anticipated 5,000 or more attendees.  They  need over an acre on the field, and it must be groomed or the snow removed regularly  prior the the event.  The Winter Games budget is not sufficient to cover the cost of this snow removal/grooming, and as well, they haven't been able to find a groomer.  storage (from the snow removal) is also a problem, since parking will be at a premium and we can't pile snow on  any of the parking lots, as they need them all for buses, etc.  Grooming would be less expensive, and would not gouge out the events field. More concerns or requests were that the Winter Games group needs lots of power on the  field, and better maps of the wharf and area that are to scale.  They need 50 - 60 bus spaces, so may need a satelite parking lot.

                 NB.  The Winter Games Opening ceremonies should take only about one hour, but to  include all transportation for the athletes and spectators in and out may be 2.5 hours.  

Adoption of Minutes of Aug. 11/2009 Wharf Board Meeting:  Adopted as presented

Old Business:  Both items, the Wanda boathouse and the H.I.S.S.O. lease were deferred.

New Business: 

             1. Activities Report:  David Saunders:  Public Works staff were appreciated for their extra help during the tornado storm.  Public works has a full compliment of staff, and Dave hopes for the same next year.  The site plan is ready to move ahead for the new maintenance and storage shed at the wharf. Hwy. 169 169 flooding problem is to be fixed by the Distrct, and C.C. Tatham has been hired to assess problems with the culvert. This work could be major, so it is held off until after Thanksgiving, or the Cranberry Festival.                                                                      

             2.  Economic Development Report: Lance Sherk:  Lance is still trying to get figures  from the Antique & Classic Boat Show to do an economic impact study.  The Winter Games would have roughly same attendees. There is ongoing dialogue with Ont. Winter Games committee.  The INTERNATIONAL Antique & classic boat show is still coming.  Lance is trying to get a bike event.  Cranberry                            Festival is providing a shuttle this year, from Gravenhurst  If you purchase a button,  you can get on the bus.  There was a discussion re decorations for a fall theme.  Suggestion that Communities in Bloom might help?  The BIA, Chamber etc. are on a committee trying to organize winter lights at the wharf and downtown.  Could they do fall decorations too?  Lance to check into that.

              3.  Ontario Winter Games:   A resolution was put forward to continue to dialogue with the event committee for the Winter Games, with Council to make the final decision & with the Wharf Board's endorsement for this to go to council. (Carried!)  It will go to Council for the Sept. 15th meeting.  The Winter Games committee needs Council's approval and financial commitment in good time, because if Council                   decides  NOT to provide the finances for the snow removal, etc., an alternate site  will need to be planned.

              4. Pontoon boat docked at Boston Pizza:  This boat conducts lake tours, therefore is a business, but is following the rules of the letter that the Wharf Board sent him last  year.  He has a letter of permission, the Town is NOT responsible for any accident, and he must NOT dock overnight. 

              5.  Status of PR 17:  This is the unfinished building at the wharf.  Questions are asked as to  when this building will be finished.  It was mentioned that work had been held off until after Labour Day, because of  the tourists and the messy work involved.  The                                potential owners have presented some challenges with the work order, but Wayne thinks the work will start soon.  The building department of Gravenhurst is in control, and it is hoped the work will be done by the time of the International Antique and Classic Boat Show.  Mark said he will bring it up at council or he could speak to Bobbi Lovering in the building department.  He suggested as well, that                                 possibly the newspaper could write something for the public..ie an update?

Meeting was adjourned.                                                                                 

MUSKOKA WHARF BOARD MEETING JULY 13, 2009

These are notes as this writer heard and understood.  They are not intended as official minutes.

Present:  Mark Clairmont, Wayne Simpson, Blair McMurchie, Lou Guerierro, Dave Saunders, Bob Colhoun, Jack Farquar, Larry Wright, Pat Lougheed, Glen Norman, Amy Taylor, Lance Sherk Todd Rumble

Adoption of Agenda - changes - Wanda Boathouse, deferred - adopted as amended  

Pecuniary Interest - none

Deputations:  Glen Norman re special boat regatta.  Glen was speaking on behalf of Carl McBride from Orillia regarding a Muskoka Lake charity regatta.  This would take place on Sat. Aug. 14, 2009 on Lake Muskoka.  Approximately 36 boats would begin arriving on FridayAug. 13, will stay at the Marriott, breakfast at the Regatta and are requesting to park their boats overnight at the wharf docks.  These boats are mostly over 22 feet long.  After they  have breakfast, they go out on the water, all together, with a guide boat, for their regatta. At the end of the regatta, the boaters give an amount to a selected charity and this year it would be "Youth Recreation" in Gravenhurst

         Discussion:  Need to get a "release" for the Town re security.  Need Board's approval in order to get Bylaw approval for overnight dock parking.  Suggested they pay a 1/2 day price for a specified dock (either A or B dock) and a procure a formal event application, even though  it isn't actually an event, just to keep it official.  Will be brought up later in meeting under  new business. 

Adoption of June 30/09 minutes - adopted as presented.  

Unfinished business: -

1.     H.I.S.S.O. lease.  So far only feedback from two.  Bob Colhoun suggested the Board read it over again carefully (each at his own time) and send comments in TODAY!  Lease comes up on August 31, so time is short. Marina Expansion - this was deferred - Greg (Marina operator) did not show up.  Lance Sherk will find our what's going on.

 Wanda Boathouse - deferred 

New Business: -1.  Quick update from Public Works, Dave Saunders.  There is a new 4th contractor,  who is a full time employee.  Todd Rumble mentioned the event co-ordinator is happy with all the work accomplished at the wharf.  Things are looking better.

               Some comments regarding the Antique & Classic Boat Show event were put forward.  Some parked cars were on the sports field ..not supposed to be there, and Lance will bring that up to the co-ordinators.  It should be mentioned to them also that it would be better          to keep public parking up closer, rather than the vendors.  Hotel parking needs to be  kept clear, for hotel patrons.  Although parking is always a problem, it was deemed that this year is the best it's been for this event.  Some people with lunch reservations had to pay the $10 boat show fee in order to get to the restaurant.  This will have to be rectified for next year.  Also, Lou suggested hotel make a permanent sign re parking.

         Amy gave a quick update on next events..ie triathelon, ribfest, Dockside Festival.                                                                       

 Lease Docks -  Lance gave update.  They have 3 ten year leases and 2 one year leases..only 5 total. Muskoka Bay Club wants to wait until next year.  Lance will make a few more phone calls and this will come up before council at the next "Committee of the Whole" meeting Greg Norman suggested a letter be sent to all merchants that "D" dock is ready for renting.  Fees will be $35.00'day, $175/week and the marina operator will have the  rental permits for overnight parking at the docks.  He has 200 of these permits.

Other business: -  Kevin, from the Regatta Restaurant presented an idea for a type of drive-in movie night...called a "boat-in"?  Blair McMurchie said there is a similar thing down south called a "flick & float" and goes over well.  The idea is a movie screen be set up on a     dock.  A Huntsville company has the screen and will install it.  It is reversible and can be seen from the water and land.  Sound will be transmitted over FM radio (98.5?).  A spot for the projector will be determined.  There will be no charge for this.  Kevin says  merchants could possibly sell or rent sound radios..ie mp3 players? or whatever else may be needed by viewers.  He would like it to grow into something every week, maybe on a Tuesday night, since that's the only night something isn't happening down at the Wharf.  Kevin was asking for permission to try this from "c" dock.  He would like a trial run and then the first actual full length movie to be shown in conjunction with the Pirate Fest. Kevin thinks this will attract both boaters and people on land to watch the movie and perhaps purchase items from merchants while they're there.

There were two resolutions PASSED by council.

                                              1. To support the charity Regatta group, with 1/2 day  dock fees, and this will be forwarded to "bylaws".

                                              2.  To support the pilot project re "boat-in" movie off "C" dock.

Meeting adjourned - 10:00 am

Next meeting - August 14/09         

MUSKOKA WHARF BOARD MEETING JUNE 30, 2009

 MUSKOKA WHARF BOARD MEETING JUNE 16, 2009

Present:  Pat Lougheed, Wayne Simpson, Glen Norman, Larry Wright, Jack Farquar, Bob Colhoun, Lou  Guerriero, Mark Clairmont.  Also present, Amy Taylor, Dave Saunders, John Miller from HISSO 

Adoption of Agenda: One addition - Trash disposal- Wayne Simpson - Adopted as amended.

disclosure of Pecuniary Interest - None

Deputations:1.  John Miller - Wanda 111 Boathouse:  Size will be 100 ft. long, 18 ft. wide, by 25 ft. high, although approved plans not ready yet.  Designer checking if roof space  can be used to accommodate stack, without roof trusses.  Will need at least 23 feet of height, depending on water levels of lake.  Discussions re obstruction of view, taking away public use of dock "D", zoning, height  variance, aesthetics, funding, etc. Also may be legal aspect of whether the  Town can sublet the dock space.  More discussion under "new business".

            2.  Katie Tyler Pellerin - Muskoka's First Annual Amazing Race: This will be hosted by the Muskoka Trails Council.  Modeled after the TV show.  Racers, 50 groups of two, to have the opening ceremonies at the wharf.  It will raise awareness of wharf, be entertaining, bring people, bring business to merchants.  Racers will be in town until about 1 pm, and bussed back from Huntsville about 6:30 pm, so                                  could end up having to eat supper in town.  The organizers will clean up. Want to use the Lion's Pavilion and central gazebo from about 7 am until 11 am. and are asking for the wharf fees to be waived.  Will  need parking for about 12 hours, but are encouraging racers to be dropped off.  Have various sponsors.                                  

                3.  Greg DeMarco - Addition to the wharf marina site:  Mr. DeMarco wants to supply more services to promote the wharf. 

                                 a)   small storage shed (8' x 11') attached to end of existing kiosk, at his own expense. Would give him room in existing kiosk for more retail..ie..bumpers, bread, milk, etc. for boaters.

                                 b)  a propane tank exchange cage (would hold approx. 30 tanks)at back of kiosk.

                                 c)  a deck out front of kiosk with tables and chairs for boaters, at his own cost.

                                 d)  has purchased the old Chamber of Commerce kiosk and wants to put it on a otprint which he leases from Evanco right now, but which will soon be deeded to the Town. It will be used as a sales office for Mr. DeMarco. He will check re regulations for the propane tank exchange, and says the deck would stay if and when he leaves the marina.  The board will discuss and get back to Greg soon. 

Unfinished Business: 1.  Muskoka Steamship and Historical Society Lease Agreement:

                               The treasury department has summarized an agreement for the Board's perusal. The  lease comes up in Aug. After reading, any comments will be collected by Dave Saunders and given to Rebecca Webb,  in treasury,  by June 30th.                    

 New Business:  1. Wanda 111 Boathouse:  there was a resolution to support the new boathouse "in principle" for construction at "D" dock, for the Wanda 111.  More discussion  ensued. Hisso has applied for funding ($600,000) and will have to contribute 10% of that.  Application has been put forward with knowledge that approval  from Wharf Board still ongoing.  The board needs a proper official plan before                    deciding.  HISSO Soc. will bear the ongoing costs, which will be less than it costs to keep the Wanda in good repair now, as it is out in the elements. Legal aspects must be looked into.  Wanda only in boathouse in winter months,

 New Business Con't: -  and will operate from where it is now.  Motion to defer back to Wharf Board for next meeting, giving time for questions to be answered.  Motion carried!

                   2.  Half Day Rental Fees for Muskoka Wharf:  Because some events are only 4-6 hours, instead of receiving requests for fee reduction, this will allow 1/2 day rates. Also, an hourly rate for some occasions has been set making the wharf an  attractive spot for smaller events. If approved, will be effective in July. Carried!

                   3.  Meeting Schedule for July/09 through Dec./09:  Board would like an "off" week to council meetings so there is time to get reports from wharf board to council.  Also, is there enough business to warrant bi-weekly meetings?  A proposed schedule was put forward and received a "yes" vote.  Will be posted on website.

                  4.   Muskoka Wharf Marina Expansion: Discussion.  Some legal issues re leasing on private property, etc.  Storage shed must have approval from Town.  Greg's lease with the Town needs to be checked.  Jack Farquar thinks Greg needs more space to                                       make the marina a viable business.  Dave Saunders says Greg knew what he was signing when he signed the lease, so shouldn't hurry to endorse this.  Council needs Wharf Board's endorsement before they can approve, so Board to investigate further and get back to Greg a.s.a.p.

Comment:  How does this expansion relate to other business at the wharf, who have to PURCHASE new footprints if they want to expand.  How can one business build a deck on Town property if another one is NOT able?  Although the marina is leased, it is still a private commercial business.  This writer stands corrected if wrong.

                      5.  ACBS Public Docks Letter:  There is a report going to Council asking Council to   RECIND the use of ALL docks for ACBS events, due to conflict with public short term leasing of slips at "D" dock.  However, ACBS will bring forward a letter asking Council NOT to recind their use of ALL docks.  This will be dealt with later today at the Council meeting, however Mark suggested the Wharf                         Board endorse the sharing of "D" dock, in order to support Lance's report.

                      6.   Amazing Race Request: It was decided to allow the new 1/2 day fee which would be $258.00 plus tax.  If this was not satisfactory, Kate would have to make a deputation to council again on July 7.  Kate will take back to organizers, but felt they may have to go to plan "B" and not have opening ceremonies at wharf.  Wayne  Simpson and Glen Norman agreed that merchants will pay the fee if her  budget wont allow the half day fees.  Gave Kate a business card. No resolution.                                     

Comment:  The fees have been waived for the Boston Ski show, but Kops and Kids had to pay.  How is this decided?  This race looks like a good positive venue for the wharf.  It seems  we need a better system for deciding who to charge!!! 

Other Business :  -   1.  Update of Activities & staffing - Dave Saunders: One new staff member already lost. 1 student already started, and working extra hours.  2 new  interviews scheduled It takes 3 days to cut the whole wharf area. Public Works  crews have scrubbed docks 3 times, mulched the area, replaced boards on docks   etc.,completed work on baseball & sports fields, splash pad will be operational  by next week, done some building repair work.  Dave hopes to keep area in a more pristine shape,  and do some remedial work before next year. Need to replace ornamental shrubs along highway...not hardy enough for volume of snow.. need a better plant for that area. Garbage is picked up average 3 days/wk,  more on event days. Curbing work is done by contractor.  All is looking good.  As an "aside", Lou Guerriero mentioned that he was hosting a Water Shed Council meeting at Grace and Speed, and they would be taking a walking tour. 

Other Business con't.. - This would show off all of the wharf area, proceed over town to end up at Gail Stiver's business of Gateway Fibreworks, showing off her new "green"  building. 

Comment:  This writer commends the Heritage Foundation for it's work along the shoreline at the wharf.  It's a disgrace that the shoreline was left to deteriorate so  badly, but it is looking so much better and hopefully can now be maintained properly.                                  

                                   - 2.  Trash disposal. - The Marriott Hotel is having their opening assessment and  their trash receptacles are on back order for a month.  Rather than buy something else as a temporary solution, Wayne asked if he could borrow two trash receptacles from the wharf area (that are little used) and place them at the hotel for now.  Answer is yes...Wayne to ask Todd Rumble which are best ones to move. 

Before meeting was adjourned, it was decided to set up a site visit to view the proposed Wanda 111 boathouse's impact at the wharf, set for Tues., June 23, 8:30 am, Glen's store..Due North. 

Meeting adjourned approx. 11:00 am. 

N.B.  These notes are not intended to be actual "minutes", but are the results of the meeting as this  writer perceived.  All notes are written without prejudice. EM                               

 MUSKOKA WHARF BOARD MEETING JUNE 2, 2009  

These notes are written without prejudice, and are NOT  meant to be actual "minutes" of the meeting.  Notes as heard and written by the writer - Evelyn Matson

Present:  Bob Colhoun, Mark Clairmont, Lou Guerriero, Glen Norman, Blair McMurchie, Pat Lougheed, Wayne Simpson, Lance Sherk, Amy Taylor, (Community Events Facilitator &  marketing assistant), Frank Farquar, Cindy Maher

Agenda: Adopted as amended with additions

Minutes of May 19/09 - Adopted as circulated

Unfinished Business:  A review of unfinished business was discussed.

         1.  Sunset Grill easement - Dave Saunders of Public Works will look after that.

         2.  Boat Launch repairs - to take place shortly.  Lowest bid of 3 tenders was Robsinson Haulage.

         3.  Power Boxes for sports pavilion, parking lots, etc. (new lenses).  This work will be completed

              by the time events "kick off" at the wharf.  Stephenson's Electric and Dawson's doing work. 

              Dock lights have been addressed as well.

         4.  Wharf merchant sign - taken out by water over the winter.  Sign will probably be erected

              in a different spot.  District will be doing work in that area, so the sign erection is in a holding

              pattern at the moment until a new site is decided on.

         5.  Fee policy for wharf for Jan, 2010 - 1/2 fee policy rental fees will be brought forward soon.

         6.  Town website - will be coming (hopefully) by Friday of next week.  The wharf will be on the

              new website as well.

         7.  Additional solar lights - 20 have been purchased to try out, but are not placed yet.  Todd, of

              Public Works is in charge.  Bob Colhoun to follow up to see when they will be put in.

         8.  People from the Heritage Foundation will be starting their revitalization of the wharf shoreline

              on June 11/12, 09.

         9.  Marriott Hotel still scheduled to open on June 15th/09, at last word.

        10. Licensing for commercial boat launching - there is a fee already in effect for barges.  The

              marina will have authority to collect the fees.  Lance Sherk to meet with barge owners to

              establish a policy, including the best times for them to be launching. Commercial businesses

              who are launching boats at the wharf are very difficult to control - will need bylaw

              enforcement?  Lance and our bylaw officer are trying to work out an effective solution.

              It was suggested to put up a sign imploring courtesy to others when using launches.

Long Term Dock Leases: a) renewal letters have already gone out to lessees.

               b) Proposed NEW DOCKS letters will be going out soon.  Some concern voiced re people's boats being targets for vandalism from top of peninsula when NEW DOCKS built along the  shoreline of the peninsula.  A security camera could be used, but could be a "privacy" issue.

Space on Usage of Wharf:  Permits will be needed.  This needs to be added to our policy manual - staff  to assess requests and formally issue permission for anyone wanting to perform or whatever. This would enable control of "when, where & how" for these people.  There may be a small permit fee.($20.00?)  Motion will be brought before Council with recommendation to add to the policy manual of the Town.

ACBSI: (Antique & Classic Boat Show - International) - There is a letter from Rick Terry, asking for direction re overnight docking and parking for their show in Sept., specially for events on docks "B" & "C". A resolution was carried to recommend to Council to amend our bylaw in              order to allow overnight docking and parking, with security provided by the proposed group,  (in this case, the ACBSI) for the duration of the show.                                                                                                                                                                                                                                                                                                        -2- NEW BUSINESS:

In Water Boat Show Entrances: 1.  The organizers would like an entrance set up for their show..pictures  were distributed to the board..it would be placed over at the sports field area. This entrance structure would be left to the Town and could be used for other events..it would be removed  and stored in meantime. 2.  They would like an awning on our docks, to provide protection for  the expensive boats, from the elements.  The group would install it, and then remove it after  the event, all at their own costs.  It would not be a damage problem to our docks.  Insurance would be covered by the boat show organizers. Both of the above requests were approved.  

The meeting then went into a closed session, at which time this writer was excused. 

Comments:  Once again, the discussion about NEW BOAT SLIPS being built in   (what I refer   to as Ditchburn Bay) the small bay, on the shoreline of the peninsula, is spoken  about with no worries of the previous public outcry of more slips in that area.  All that is important is         the fact that people are interested in having slips for their boats.  This writer agrees that it would be great if there were slips for everyone, but not at the risk of accidents in that small bay.  Although there has been permission granted by the dept. of  Fisheries and Oceans for  more boat slips in that area, never has anyone from that office actually been down there to  see how busy that area is, specially on a summer weekend.  At the meeting there was some discussion of how  busy the boat launch is. The bay itself, on a windy day, almost prohibits                  docking a boat at all.  I do NOT believe that small bay is suitable for a full fledged marina. This issue is ongoing, and although previously, many people agreed that there should not be any more slips in that bay, I may now be alone in my belief..  So be it!!                                            

MUSKOKA WHARF BOARD MEETING MAY 5, 2009  

I apologize for the delay in these notes.  The meeting was only partially attended, due to a personal appointment and therefore there is not a complete overview of the meeting.

Present: Mark Clairmont, Glen Norman, Jack Farquar, Lou Guerierro, Pat Lougheed, Bob Colhoun, Larry Wright, John Miller, Wayne Simpson, Lance Sherk, Amy (from marketing), and Dave Saunders   There was an addition to the agenda and then it was adopted as amended.

 Disclosure of Pecuniary Interest Glen Norman…re his daughter requesting to play her guitar at the wharf.

 Deputations: 1.  Dave Saunders.  Introduced new employees of public works. .Ted Rumble, as foreman, and Chris Tryon & Drake Kipperman , two new contractors.  .John Miller, General Manager of Muskoka Steamships & Muskoka Boat and Heritage Centre.  Re..New boathouse for the Wanda 111, at the wharf. The location would be in front of Muskoka Outfitters on “D” dock.  It would be 100 feet long, 20 ft. wide, and 25 ft. high.  They are asking permission to look for  funding from Fednor, etc.  They have applications ready to go.  The building would be owned by H.I.S.S.O.  Discussion ensued.  Some worries re boathouse blocking view since it will be 25 ft. high.  Permission and approval from Dept. of Fisheries & Oceans would be required The boathouse would take up none of the proposed rental slips on “D” dock, as it would be on the long side of the dock.  The Wanda would still operate from its  existing spot.  The boathouse would improve the sight of the Wanda as it exists now, with a blue tarp over it.  The boathouse would be constructed to “fit in” with the  wharf concept.  H.I.S.S.O. would own and maintain and operate.  It is less expensive to have a boathouse than what we do now, as more maintenance is required to the Wanda when out in open.  John Miller to get more info. Re funding and bring back   to Wharf Board in 2 weeks.

Adoption of Minutes of April 21/09 – Adopted as read.

Unfinished Business:  Pat Lougheed requested that “unfinished business” please be itemized

1. Merchants’ letter re boardwalk cleanup:  Glen Norman reiterated that this letter needs to go to ALL merchants, and A.S.A.P.
2. Farmers Market Lease:  Lance Sherk said lease was signed May 4/09.  Will be

brought before council at today’s meeting. (May 5)

New Business: Request from Monica Norman re playing guitar at Wharf. Discussion: This would be on Weds. & weekends from last week of June until Labour Day.  Monica would accept donations.  Will it conflict with other events? Insurance?  Location?  Do we have a “busker” policy?  Are we setting a precedent?  It was decided to give permission for this year, and watch closely to see how it goes.

Other Business:  Dock Leases:  To be discussed at a later meeting.  Dave Saunders is worried that the long side of “D” dock will no longer be able to be used for transient use because of the new proposed boathouse for the Wanda.  If slips on the other side of the dock are for lease,  there would be no space for transients

 These are partial notes..full minutes will be on the Town website in the usual time.

 MUSKOKA WHARF BOARD MEETING APRIL21, 2009 

These are my notes taken at the meeting - Evelyn Matson 

Present:  Bob Colhoun, Pat Lougheed, Glen Norman, Mark Clairmont, Wayne Simpson,   Frank Farquar, Lance Sherk, Dave Saunders, Mayor Klinck (for part of the  meeting) 

Agenda was adopted as circulated  Minutes of April 7/09, adopted as ammended by Pat Lougheed

 Unfinished Business:

 Short Term Dock Rentals:

          -  will be the rental of "D" dock only, which has 30 slips at present.

          -   Fees to be determined and collected by Marina

          -  adheres to COIP agreement since it will be services offered by the Marina. (by only renting out "D" dock, this does NOT go over the 10% of total docks,  which is the number allowed in the agreement.  By renting this dock in this  manner, it also enhances the existing wharf facilities.)

          -  the other docks will be used for events, plus a portion of "D" dock still to be retained for transient parking (along the long side)

discussion: Glen Norman worried that future "pod" (store) in the area of "D" dock,  may not have parking for customers.  He was assured this was only short  term. Dave Saunders worried about policing who docks where!  This will be trial and error approach.  Vehicle parking could be an issue.  Marina  may be able to offer parking??  Maximum time that Marriott owners can  vacation in their units at one time, is 2 weeks.  Short term rental defined as 1 week, Sat. to Sat. at noon? Discussed price -  resolution:  Recommend that "D" dock be used for short term rental with fees to be determined by Board and term be Sat. to Sat. .... Carried

             (To be presented to Council for May 5th meeting)

Boat Launch Work Permit:  this will be contracted out, and is for work on the large boat ramp plus the retaining wall.

Solar lights:  20 lights have been purchased and will be placed between the "Regatta"  restaurant and "Due North".   This will be tried to see how they look..more later?

Boston Pizza Water Ski Show:

             - will be Wednesday evenings from 7:00 to 8:30 pm, July 1 to Aug. 2.

             - they will make sure noise is NOT an issue

             - asking for fees to be waived for using Dock "C" (must put forth a resolution  to Council for this)

             - Asking to use the dock for launching their skiers, therefore public cannot use this dock while the show is on.

Discussion re whether fees should be waived as they have been in the past.  Mayor Klinck reminded board members that there is a committee of councillors  working right now on fee waivers.  meanwhile, a resolution was put forward to ask Council to  waive the

              $400 fee for this 2009 season.  The vote was 4 to 3, in favour, so this recommendation will be brought before council soon. Pat Lougheed and Mark Clairmont voted against. (Mark's vote counts as 2 votes because he's a councillor) 

Deputation from Muskoka Heritage Committee:  Michael Foster & Rob Allen

              A plan of attack was put forward as to how the Heritage Committee would spend their allocated monies of $10,000.00.  $6,000 for plants and the balance for soil, etc.

              - done over a 2 year period - starting in 1st or 2nd week of June.

              - Beaver Creek inmates to remove invasive weeds, starting at worst areas  first (bridge over to Grace & Speed)

              - Volunteers to plant 350 plants, including replacing some trees that have already been lost. Chicken wire to be placed around trees.

              - There will be new mulching - same type as alread across the area.

             -  they will train people from Town Staff (public works?)to help maintain.

             -  Will remove or relocate globe cedars on little island (they're not native) and plant indiginous plants instead..will look more natural there.

             - The Town is to supply 2 tandem loads of compost.

             -  Some washed out areas may have to have new drainage - that area is not to be touched until they decide about that.   

New Business: 

             -  Marina Operators:  2 interested - Sub committee reviewed and recommended Muskoka Wharf Marina - (same as last year).  Will be put forward to Council at Apr. 21 meeting.  Resolution for this was carried. Sub committee will meet with Greg of Muskoka Wharf Marina, to discuss  lease.

              -  Display of Water Toys & Docks on Municipal Property:

                          Business should NOT be allowed to display the above mentioned.  Some were told last year to remove but Town did NOT receive compliance.  Letter to be sent to ALL merchants asking for clean up of entire area by May 4th.  Also, letter to be sent by Evanco, asking for old building on Evanco's property to be removed.  Inflatable toys NOT  to be used on municipal dock space.  Letter to include notice of    enforcement.  Public Works will be asked to remove temporary signs along highway corridor.

                 -  Commercial Boat Rentals   Wharf Board & Town of Gravenhurst do NOT endorse the "on property" rental of boats by a commercial business.  However, there is NO licence required to do this, and town must PROVE there IS a commercial business operating there, in order to shut it down.  Difficult to catch! It was suggested by Lance Sherk that the Town change the "fees" bylaw to include commercial fees for marine business use.

                          A letter is to be sent to Barge owners re fees to use launches. It was reiterated that we are NOT allowing large barges to bring in cranes for lifting barges out of water, sandblasting in area, etc..(same as last year.)               

                  - Public Works Update:

                          Staffing at wharf is challenging.  So far a foreman has been hired as of May 4/09, as well as 2 out of 4 operators for same date.  They are still short of students, and generally short of staff.  Interviews have been disappointing.  They may have to advertise for more staff.

 Other Business:

                   -    Wayne Simpson mentioned that they would have to close the pathway to the peninsula that is closest to Grace & Speed.  Access by the Marina is still open.

                  - Hotel Update:  The interior should be finished by end of this week, and funishings by May 11.  By mid May, all inspections should be complete. By May 25, staff should be in place, and housekeeping supplies.  By the 2nd week of June, they should be ready to open the doors.  The hotel is booked by an insurance company (400 people) for 4 days at the end of June, and public bookings should be available approx. July 15th.

Meeting adjourned at 11:00 am             

MUSKOKA WHARF BOARD MEETING JANUARY 27, 2009 

Deputations

5)       Several citizens attended.  The Board allowed three people to speak re the proposed “In and Out” fees for the boat launch.  Speakers were Jim Ratcliff, Lola Bratty and Dave Rochette.  All three spoke out against the proposed fees.  Questions asked were why this particular ramp and not others that are owned by the Town of Gravenhurst, who would collect the fees, what hours would apply to paying the fees, where would the money collected go, had studies been done and had other municipalities been contacted (e.g. Orillia and Midland where they charged fees for one year and then cancelled the initiative.  Chair Bob Colhoun answered some of the questions – The marina would be paid a fee to collect the fees, hours of operation would be 8am-8pm, the money would be put back into the docks and boat ramps at the Wharf.  Other boat ramps would not be included as there would be supervision at the Wharf but not at any other boat launch.  It was noted that special events such as the Antique and Classic Boat Show and In Water Boat Show would be exempt as they rent the whole Wharf facility.  Dave Rochette spoke on behalf of the fishermen – the fishing tournaments bring in a lot of people who spend significant $ and they will not come if fees are charged, thus impacting tourism in the Town of Gravenhurst.  The other two speakers also emphasized the impact on tourism – we are trying to attract tourists, not drive them away.  One suggestion was parking fees. An email sent by Laurie & Doug Wallis was read later in the meeting.  They also oppose the proposed fees. 

Kevin Brown from the Regatta Restaurant spoke on behalf of the Wharf Association regarding events.  They want to reduce the number due to funding constraints and because there is no event co-ordinator at the Wharf.He suggested they choose 5 events that were successful last year.  The businesses will take more of a leadership role in organizing events but they would like financial help from the town.  Events suggested were: 1)  the Going Green Garden Show in May; 2)  The Adventure Show; 3)  Kids & Cops Fishing in June; 4) the Pirate Festival; 5)Octoberfest in the fall.  He said they need more events – this is critical to the Town as a whole and specifically The Wharf.  He suggested the Wharf Board make a recommendation to Council to provide seed money so that the Economic Development Office can bring more events – perhaps waive the fees for first time events.  Lola Bratty suggested that the they look at the rental fees for the facility in comparison to other like facilities.  Lance reported that they are lower. Lola replied that this how they can attract events without waiving fees. Waiving of fees is a Wharf Board responsibility.

UNFINISHED BUSINESS

Sale of Land Adjacent to Sunset Grill – under the stairs at the side – is there an easement agreement 

Finalize “In & Out” fees – not voted on – Lance is to contact other municipalities asking why they discontinued them after a year and also contact Belleville re their parking fees.  This will come up again at the Wharf Board.  If they do pass them, they have to come up before Council.  COMMENT – We will watch for this to come up again and will inform the public 

Boat Launch Repair – significant maintenance is required for the 2009 boating season.  Contractor has looked at and today they were removing snow to get a better look.  Repairs are expected to cost approximately $40,000. 

Power Boxes – 2 mobile electrical extension boxes will be purchased. $4000 was budgeted and the cost will be pretty close to that. 

NEW BUSINESS

Boat Slips – leased dock slips – There has been significant interest.  12-15 people are interested and a contractor has expressed interest in another 12.  They will be told the cost. 

Snowmobile Barricade/Signage – sledders are ignoring the barriers.  Signs have been put up “No Snowmobiling on the Boardwalk”.   

Wharf Board Meetings – should be a week before Council.  Lance is to distribute a new schedule. 

COIP Agreement – Can now start to dialogue re short term docking at existing docks. 

Replacement Lighting – they are finding product numbers – lights at sports park will be repaired. 

Meeting Adjourned.

MUSKOKA WHARF BOARD MEETING - OCTOBER 21/08

These are my notes, not meant to be "minutes" and not word for word! (Without Prejudice) 

Present:  Pat Lougheed, Lance Sherk, Glen Norman, Bob Colhoun, Mark Clairmont

                Lou Guereirro, Wayne Simpson, Jack Farguar and Blair McMurchy. 

Adopted agenda with added deputation by Heritage Foundation. 

No disclosures of Pecuniary Interest. 

Adoption of Previous meeting's minutes. 

Deputation Robert Allen of the Muskoka Heritage Foundation offered their expertise for the   wharf shoreline.  There is a weed encroachment problem.  They will have  volunteers to hand weed, plant native plants/shrubs, and mulch. Only product cost.  Can start in spring and should really clean up the shoreline..showed pictures of some other jobs they've done.  Looks good.  Wharf board very enthusiastic. 

Unfinished business:

1.  Farmers Market next lease period.  Concerns: Accessibility issue, damage to events field by having weekly market. Must consider these.

2.  Boat Slip Renewal Leases: Only 2 phone calls, 1 for a year lease, 1 for a 10  year lease, out of 34 possible responses to their request for interest in renewal. They should hear more by end of this week.  One person wants to move since  he has difficulty maneuvering his boat where he is.  There are 34 parking spaces, but they are not assigned. 

3.  Estimates for winterizing splash pad:  Two estimates. accepted lowest from Dawson's for $1,100.  Should be done soon, before bad weather sets in.

 4.  New Leased Docks:  Letters should go out in paper by next week asking for  expression of interest.  Want to get results by end of December. 

Comment: from Evelyn:   It seems that if there is more interest in boat slip leases, they will build more!  No-one seems to worry that there was public concern over that a few years ago. Talks with COIP (Government funding agency) are about short term rentals, only,  not leases for long term. Therefore those empty slips cannot be used. Condo and Marriott owners may be interested in boat slips.  We need to keep watch!

5.  Sodding of Events Field: Sodding company did poor job.  Will be meeting with contractors before issuing payment.  Needs rolling, edges fixed, etc. 

New Business:

1.  Trees & shrubs pruned before winter:  Suggested ask Robert Allen of Heritage Foundation when is best time and how.  Possibly Beaver Creek to help, and ask Kyla from Town to assess & assist.   Also there still needs to be some repairs to parking lot curbs.  Will get it done.

2.  Treasurer's Report:  They are "on target", and will present to Council at  today's meeting.  Within 78% of budget for 3rd quarter.

Adjournment: 10:30 am (approx.)  

Meeting began with closed session at 8:00 am,ended with closed session. Re: Personal matters about an identifiable individual, litigation or potention litigation, education or training.

MUSKOKA WHARF BOARD MEETING - OCTOBER 7/08

                                            Notes:   Present:  Glen Norman, Larry Wright, Wayne Simpson, Pat Lougheed, Lou Guerriero,

                             Mark Clairmont, Bob Colhoun, Blair McMurchie, Jack Farquar, and Lance

                             Sherk (arrived later approx 8:50?) 

Decoration for Wharf for fall:  Can hire a Huntsville firm ($1,500.00) or C.I.B.?  Need something by

Thanksgiving weekend because CBC is doing a show from Wharf.  Nothing ready so far.

Business were supposed to put money into decorations, but no money available.  One owner has

done a lot himself with cornstalks and hay bales.  Suggested that Town should put money in, plus

Wharf Board, since it's a whole perception of Gravenhurst, but Bob Colhoun says the Town

doesn't spend any money on any other area in Town, so it should be business assoc. to do it.

Lance suggested pirates & scarecrows (same as uptown) and needs to be done by this weekend.   

Comment:  Still "in fighting" or lack of unity from "uptown" to Wharf, and consequently nothing is

being done on a positive cohesive basis. ( I agree with Bob Colhoun)...the Town cannot show

favouritism for wharf re $$$, and one member of wharf board said that organizations shouldn't

need babysitting..they should get together, with one leader, and get the job done!!

Comment: ( I agree with that too!) 

Fees for "in & out" at boat ramp.  A copy of fees that are charged by surrounding towns

(Orillia, Barrie, etc.) was passed out to members. Orillia doesn't charge.  A discussion ensued

about how much to charge, whether to charge "across the board" or different rate for locals,

barges, etc. Marina operators to police and collect? Should charge according to "cost recovery"

only? There is a by-law in effect already to charge barges...just needs to be enforced.  A motion

was made to recommend to Council that we charge $10.00 "in & out" fees across the board, to

start. Pat Lougheed, only, opposed. 

Snow Plowing - awarded to Coon Brothers for two years, to be approved by Council. (see

Council meeting notes from Oct. 7th/08) 

Items needing attention at Wharf - There was a report passed out to members, by Lance Sherk.

(GGRA will try to get a copy) some items discussed were: - repair of spash pad, trimming of

shrubs, otherr landscaping items, establishment of snow fence, expanding of entrace to provide

an alternative entrace while allowing other one to be repaired, sprinkler systems, sod, etc. Also

need to repair one launch ramp (decrease slope) and should be done before Jan. May need

DFO approval. Gazebos need repair, tree branches need cutting where overhanging boardwalk,

garbage pieces of styrofoam in water under docks need "fishing out".  Maintenence or Public

Works to be asked. Also need price on storage building - will be brought up at "closed session"

see below!

Some discussion on putting up signs for snowmobilers, directing them as to where to go, and

to keep off the boardwalk! Lots of damage last year.  Is the Town liable if we direct onto lake?

Would Federation of snowmobilers would be first to be liable???  Wharf Board will be in

discussion with Snowcrest Riders, etc. 

Discussed request from Foley's Construction to sandblast & paint one of their barges.  Wharf

Board agreed with the town staff recommendation to NOT allow this and it will be brought before

Council at Tues. meeting (Oct 7).  See Council notes. 

Docks, boatslips & parking:  Need parking access for cottage owners.  Need more leased docks.

Lance has someone who wants to park at the wharf for 2 nights next year on a holday.  Need to

get COIP agreement finished to allow transient boaters to make use of dock spaces.

(Comment: We are trying to find out if there is a new agreement draft with COIP, that the Town

is working on, COIP is the Provincial representative group that has dictated we cannot lease the

slips in Gravenhurst Bay.  They are only for daytime boater shoppers & tourists.)

There was a discussion re leases of boatslips.  Should one year leasees be allowed to renew?

Should they be released on "first come, first served"?  Build more?  Have a maintenance

reserve fund?  Cost increases for building new slips?  A resolution was passed to request that

the Town advertise for expression  of public interest & committment. (Pat Lougheed opposed

the resolution) The notices could go into paper & on website.  It was said that if we need more

we will build more.

Comment:  Not one person made a mention of the prior public opposition of building more boat

slips (to be sure they will be built in Ditchburn Bay, since they have permission to build 50 more

there, approved by the Dept. of Fisheries & Oceans) We will have to watch this carefully!  We

need to find out the results of their study of people's expression of interest & committment!!!

There will be a request for Lou Guerreiro and Ken Watson to give Wharf some idea of their

budget.  Lou said this will be done under "CLOSED SESSION".  Said this is allowed because

it will fall under Education which is allowed under closed session, under the Mucicipal Act.

It was decided that the next meeting, Oct 21st/08, will be at 9:00 am, thus allowing a closed

session from 8:00 to 9:00 am.

Comment: A member in the audience is going to question this, and request that the education

portion be "closed" and the budget portion be discussed at the open meeting on Oct. 21st/08.

The wharf board then went into a closed session to discuss an item re the Farmers Market.